Administrative Assistant

METROPOLITAN WAREHOUSE AND DELIVERY; Hayward (CA); On-site; USD 40,000 - 55,000; Full time

Job summary

METROPOLITAN WAREHOUSE AND DELIVERY in Hayward, CA is seeking an Administrative Assistant to support day-to-day operations, manage mail, process payments, and maintain spreadsheets to improve efficiency.

The role requires at least a high school diploma, 3 years of administrative experience in logistics or warehousing, and strong MS Office skills; you will collaborate across teams and ensure reliable, organized office operations.

Qualifications

• High school diploma or equivalent required.
• At least 3 years of administrative experience.
• Proficiency in MS Word, MS Excel and MS Outlook.
• Experience in logistics, distribution or warehousing environments preferred.
• Ability to manage competing priorities and meet deadlines.
• Strong organizational skills and reliability.
• Cross-functional collaboration.
• Demonstrated attendance and dependability.

Responsibilities

• Printing checks and matching invoices for accuracy.
• Handling daily mail and maintaining filing and documentation.
• Maintaining daily spreadsheets and updating data.
• Cross-checking data received from overseas.
• Matching manifest numbers to contractor invoices.
• Answering phones, data entry and general billing tasks.
• Keeping office supply levels and ordering as needed.

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant

Full Time Clerical Hayward, CA, US

7 days ago Requisition ID: 2974

Administrative Assistant

Aboutus:

We are the growing leader in the furniture delivery industry. With multiple locations throughout the country, our goal is simple: To provide our clients and customers a 5 Star Delivery Experience.

We are proud of our experienced, dedicated, and professional staff and as our rapid company growth continues we require that we constantly add motivated, enthusiastic individuals committed to providing the same exceptional customer service that is the hallmark of our success.

Our mission is to ensure memories are delivered one piece of furniture at a time, on time, every time. We are looking for individuals experienced in logistics and transportation to add to our team who will contribute to achieving our mission.

Job Summary:

The Administrative Assistant will handle day-to-day operations with a focus on efficiency and time management. (S)He will be responsible for administrative processes including: managing incoming and outgoing daily mail, printing checks, filing documentation as required, maintaining daily spreadsheets, as well as other duties as assigned.

Responsibilities:

• Printing checks, matching correct invoices to verify accuracy
• Office printing for payments, scanning to correct designation
• Maintaining multiple spreadsheets that are updated in a daily manner
• Cross checking all data coming in from overseas
• Matching manifest numbers to contractor invoices
• Perform general clerical duties as assigned, including: answering and directing phone calls, filing, data entry and billing
• Keep stock of office supply cabinet and order as needed

Requirements:

• High school diploma or equivalent
• Experience working in logistics, distribution or warehousing environments
• Proficiency in MS Word, MS Excel and MS Outlook
• 3 years of administrative experience
• Ability to manage competing priorities simultaneously
• Cross-functional collaboration
• Demonstrated reliability and consistent attendance
• Highly organized

Job Type:Full-time

Metropolitan Warehouse is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.