Administrative Assistant

The Odom Corporation; Hayden (ID); On-site; USD 35,000 - 37,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

401(k) match

Sign-on bonus

Job summary

The Odom Corporation is seeking an organized accounting/support specialist in Hayden, Idaho. You will check-in drivers, reconcile routes, post routes, and maintain daily posting/deposit files, while assisting different departments and handling deposits with accuracy.

Ideal candidates have a high school diploma or GED, strong MS Office skills, and excellent written and verbal communication. Beverage distribution experience is a plus and a competitive benefits package is offered.

Qualifications

• High school diploma or GED preferred; related experience or training in customer service.
• Beverage distribution support experience a plus.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Excellent communications skills, both written and verbal.

Responsibilities

• Check-in Drivers, verify cash and check receipts.
• Reconcile routes.
• Post routes.
• Maintain accurate and complete daily posting/deposit file.
• Prepare deposit spreadsheet.
• Prepare Daily Deposit. Balance cash; Separate Odom and JV funds.
• Process approved Account adjustments (pricing, quantity).
• Work with AR department; research posting questions; notify credit status; post AR when cash received.
• Work with Corporate Accounting; research deposit discrepancies; make corrections.
• Fill in at the front counter as needed.
• Assist Administrative Manager, Operations, Sales Managers, Sales Reps as needed.

Skills

Communication skills

Detail oriented

Problem solving

Organization skills

Interpersonal skills

Education

High school diploma or GED

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

Description

Job Details

• $17.00 to $18.00 per hour depending on experience
• $500 employment bonus after 6 months and $500 employment bonus after 12 months of employment
• $500 60-day sign-on bonus
• Incredible work/life balance.
• Great work culture
• Up to 3 weeks Paid Time Off to start
• 9 Paid Holidays Annually
• Medical, Dental, and Vision Benefits
• 401(k) with Employer match

Essential Duties & Responsibilities include but are not limited to:

• Check-in Drivers, verify cash and check receipts
• Reconcile routes
• Post routes
• Maintain accurate and complete daily posting/deposit file
• Prepare deposit spreadsheet
• Prepare Daily Deposit
  • Balance cash
  • Separate Odom and JV funds
• Process approved Account adjustments
  • Pricing adjustments
  • Quantity adjustments
• Work with AR department
  • Research posting questions
  • Act as liaison between AR and sales department (notify of credit status, etc.)
  • Post AR when cash received
• Work with Corporate Accounting
  • Research deposit discrepancies
  • Make appropriate corrections as directed.
• Fill in at the front counter as needed
• Assist Administrative Manager, Operations, Sales Managers, Sales Reps as needed

Job Requirements

• High school diploma or General Education Degree (GED)preferred; related experience or training in customer service; or equivalent combination of education and experience.
• Beverage distribution support experience a plus.
• Proficient in Microsoft Office (Word, Excel, Outlook, etc.)
• Excellent communications skills, both written and verbal.
• Must be detail oriented, with problem solving ability, and strong organization skills.
• Must have a high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy.

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this job.
• While performing the duties of this job, the employee is regularly required to sit, stand, walk, and uses hands and fingers to operate a keyboard, mouse, telephone to talk and hear. The employee is frequently required to sit and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds.

Work Environment

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this job.
• The noise level in the work environment is usually moderate.

Notice: The above statements are intended to describe the general nature of the environment and level of work being performed by this job. This job description in no way states or implies that these are the only tasks to be performed by the employee in this job. He or she will be required to follow any other instructions and to perform any other job-related duties requested by his or her supervisor.

Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

The Odom Corporation offers competitive wages, medical and dental benefits, 401k plan, and much more! Background/Drug Screen. EOE.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.