Administrative Assistant

Concepts NREC; Hartford (VT); On-site; USD 25,000 - 33,000; Full time

Job summary

Concepts NREC, the world's leading independent provider of turbomachinery design, engineering services, software, research, and training, is seeking an organized Administrative Assistant to support daily business operations in White River Junction, VT. You will handle administrative tasks across departments and ensure efficient office operations.

This full-time hourly role supports HR and other teams, requiring strong communication, attention to detail, and discretion with confidential

Qualifications

• High school diploma required.
• Associate degree in Business Administration, Office Management, or related field a plus.
• Equivalent combination of education and experience will be considered.

Responsibilities

• Provide administrative support to managers and staff across the organization.
• Schedule meetings and coordinate travel arrangements.
• Prepare correspondence, reports, presentations, meeting agendas, and other business documents.
• Maintain electronic and paper filing systems in accordance with company procedures.
• Assist with visitor reception, phone coverage, and general office communications.
• Coordinate company events, employee activities, training sessions, and meetings.
• Process expense reports, invoices, and purchase requests.
• Assist with maintaining records and other confidential documentation.
• Track office supply inventories and coordinate replenishment orders.
• Support special projects and administrative initiatives.
• Serve as a liaison between departments to ensure effective communication and workflow.
• Perform other duties as assigned.

Skills

Administrative support

Scheduling

Communication

Travel coordination

Customer service

Education

High school diploma

Associate degree in Business Administration

Job description

Description

Concepts NREC, the world's leading independent provider of turbomachinery design, engineering services, software, research, and training, is seeking a highly organized and proactive Administrative Assistant to support daily business operations. The successful candidate will provide administrative, clerical, and organizational support across multiple departments while ensuring efficient office operations and outstanding internal and external customer service.
This role requires excellent communication skills, strong attention to detail, discretion when handling confidential information, and the ability to manage multiple priorities in a fast-paced technical environment.

Location

Onsite in White River Junction, VT

Department

Administration

Reports To

Human Resources Director

Employment Type

Full-Time Hourly - 1st Shift

Principal Duties And Responsibilities

• Provide administrative support to managers and staff across the organization.
• Schedule meetings and coordinate travel arrangements.
• Prepare correspondence, reports, presentations, meeting agendas, and other business documents.
• Maintain electronic and paper filing systems in accordance with company procedures.
• Assist with visitor reception, phone coverage, and general office communications.
• Coordinate company events, employee activities, training sessions, and meetings.
• Process expense reports, invoices, and purchase requests.
• Assist with maintaining records and other confidential documentation.
• Track office supply inventories and coordinate replenishment orders.
• Support special projects and administrative initiatives.
• Serve as a liaison between departments to ensure effective communication and workflow.
• Perform other duties as assigned.

Core Competencies

• Professionalism and integrity.
• Customer focus, both internal and external.
• Attention to detail.
• Initiative and problem-solving.
• Teamwork and collaboration.
• Adaptability and flexibility.
• Effective communication.
• Organization and planning.

Requirements

Education

• High school diploma required. Associate degree in Business Administration, Office Management, or related field a plus.
• Equivalent combination of education and experience will be considered.

Experience

• Minimum of 1 year of administrative support experience in a professional office environment.
• HR or legal support experience is a plus.
• Experience supporting multiple departments.
• Experience in engineering, manufacturing, software, or professional services environments is a huge plus.

General Disclaimer

The compensation range posted represents the full salary range for the role. Actual pay will be determined based on a candidate’s experience, skills, and the position level ultimately offered.