Administrative Assistant

PURIS; Harmony (Butler County); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking an Administrative Assistant to support daily operations in a dynamic office environment. This role involves managing documentation, communicating with team members, and ensuring smooth office functionality. The ideal candidate will possess excellent communication skills and proficiency in Microsoft Office. With a comprehensive benefits package and a supportive work culture, this position offers a fantastic opportunity for growth and development in the utilities sector.

Benefits

Comprehensive benefits package

401(k) plan with company match

Generous PTO and 10 paid holidays

Tuition reimbursement

Bonus program

Qualifications

• Excellent communication skills required for effective interaction.
• Proficiency in Microsoft Office is essential for daily tasks.

Responsibilities

• Assist in daily office operations and manage documentation.
• Communicate with personnel and handle incoming calls and mail.

Skills

Communication Skills

Microsoft Office Proficiency

Multi-tasking

Flexibility

Relationship Building

Job description

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About PURIS

PURIS operates across North America as the largest independent trenchless rehabilitation provider with 900+ employees dedicated to building lasting infrastructure with smart, sustainable resource management. The PURIS Family of Companies provides trenchless renewal solutions in the water, wastewater, and stormwater markets. Our environmentally friendly solutions work within the existing infrastructure to save time, minimize environmental impact, and cause fewer community disruptions. With an unrivaled toolbox of technologies, PURIS has the RIGHT solution for each project.

Job Summary

We are seeking a talented, detail-oriented Administrative Assistant to join the PURIS team. Working closely with the Operations team and management, the Administrative Assistant will be responsible for assisting in all day-to-day operations of the local office.

Essential Job Responsibilities

1. Assist in day-to-day operations of the office.
2. Manage digital documentation.
3. Prepare and track subcontract agreements and required documentation.
4. Assist with business insurance tracking, updates, and renewals.
5. Register and maintain state licenses and contractor requirements.
6. Communicate with all company personnel as needed.
7. Answer incoming telephone calls.
8. Receive and date all incoming mail and distribute.
9. Receive and distribute all incoming faxes.
10. Greet visitors.
11. Receive all special delivery packages.
12. Prepare and maintain tracking spreadsheets under the direction of the Administrative Manager.
13. Assist in preparing letters, proposals, and price quotes.
14. Track and order office supplies.
15. Update and distribute all company meeting notes.
16. Complete filing of all project documents.
17. Handle special holiday mailings & orders.
18. Schedule the company conference room for interviews, meetings, and training.
19. Acquire project-specific bonds and insurance certificates.
20. Prepare and distribute project-specific submittals.
21. Maintain vehicle files, including registration, permits, EZ-passes, and mileage & fuel tracking.
22. Make business decisions prioritizing the 'Good of the Company' while maintaining professionalism.
23. Perform other duties as directed.

Experience and Qualifications

1. Excellent communication skills (verbal, phone, written, listening).
2. Professional appearance and demeanor.
3. Ability to handle multiple projects simultaneously.
4. Flexibility to adapt to changes.
5. Ability to develop and maintain positive relationships with clients, prospects, and colleagues.
6. Proficiency with Microsoft Office products.

Benefits

• Comprehensive benefits package including medical, dental, vision, critical illness, and accident insurance, and short-term disability.
• Several 100% company-paid benefits: Life Insurance, Long-term disability, Employee assistance program.
• Bonus program.
• 401(k) plan with company match.
• Generous PTO and 10 paid holidays.
• Tuition reimbursement.

Additional Details

Seniority level: Entry level

Employment type: Full-time

Job function: Administrative

Industries: Utilities

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