Administrative Assistant

Vermeer; Griswold (IA); On-site; USD 21,000 - 30,000; Full time

Job summary

Vermeer Corporation is seeking an Administrative Assistant to support the department in daily operations, ensuring clear communication with personnel, dealers and customers and proper documentation distribution.

The ideal candidate will have a high school diploma, at least one year of experience, and proficiency with Microsoft Excel and PowerPoint. Strong organizational and confidentiality skills are required; travel up to 5% may be possible.

Qualifications

• High school diploma required; 1 year of experience and/or training preferred.
• Proficiency with Excel and PowerPoint; ability to learn company systems.
• Strong communication, confidentiality, and organizational skills are essential.

Responsibilities

• Exhibit caring culture and customer focus while maintaining documentation.
• Create and maintain confidential documentation and basic financial reporting.
• Provide administrative support: agendas, travel, calendars, expense reports, mail, correspondence.
• Coordinate programs and serve as main contact for some programs.
• Answer calls and route to appropriate personnel, aiding issue resolution.

Skills

Excel/PowerPoint proficiency

Communication

Attention to detail

Team support

Time management

Education

High School diploma

Associate's degree preferred

Tools

Microsoft Excel

PowerPoint

Job description

Who We Are

Vermeer equips customers doing important work around the world. We are global, driven by innovation and growing. The equipment we make manages natural resources, connects people and feeds and fuels communities. We live out a caring culture, we demonstrate agility, we keep a focus on customers and are stewards of our resources. These beliefs drive our culture, determine how we treat others and steer our business.

Work Shift 1 - First Shift

Job Summary

The Administrative Assistant is responsible to further assist the department to meet customer and dealer demands on a daily basis. This position strives for excellent communication to ensure that Company personnel, dealers, and customers are well informed and proper documentation distributed as necessary.

Other duties may be assigned.

Essential Duties and Responsibilities

1. Exhibit the Vermeer characteristics of caring culture, demonstrating agility, customer focused and stewardship while modeling the associated behaviors.
2. Create and maintain Company confidential documentation including, but not limited to, presentations, spreadsheets, basic financial reporting and updated documentation.
3. Provide administrative support by conducting various administrative functions i.e. creating meeting agendas, travel arrangements and maintaining calendars; submitting expense reports; sorting and delivering mail; developing correspondence including, but not limited to, letters, reports, emails, memos, etc.
4. Coordinate various Company/department programs, schedules, and possibly serve as the main contact for some programs.
5. Provide support to the department, answer and route phone calls; find personnel to help solve any issues in the department.

Education and/or Experience

• High School diploma required.
• Minimum 1 year of job experience and/or training; and/or equivalent combination of education and experience required.
• Associate's degree preferred.

Other Skills and Abilities

• Proficient with Microsoft Excel and PowerPoint with the ability to learn company-specific operating systems.
• Strong desire to support a larger team, is people-focused, and strives to go above and beyond every day.
• Demonstration of attention to detail and accuracy to ensure quality work and products in a timely manner.
• Ability to provide informative and professional assistance when working with the public/customers and co-workers.
• Ability to maintain positive interpersonal relationships which encourage openness with customers and peers.
• Effective management of time and resources.
• Knowledge in the area(s) of Company policies, procedures, and products.
• Ability to prioritize and multi-task various projects within the department.
• Ability to maintain strict confidentiality in all aspects.
• Excel at daily communication with dealership(s) personnel.

Travel

Up to 5% domestic and/or international travel by car or plane may be required.

Work Location

ONSITE: A team member's day-to-day work is best done on a Vermeer campus. If work content can be occasionally completed at an offsite location, discuss potential arrangements with your manager.

Equal Opportunity Employer

At Vermeer Corporation, we believe in the value of your unique identity, background, and experiences.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity, veteran status or any other status protected by the law.

Applicants requiring a reasonable accommodation due to a disability at any stage of the employment application process should contact Team Member Solutions at [phone] or at [e-mail].

Interested? We'd love to get to know you.