Administrative Assistant

Success Education Colleges; Glendale (CA); On-site; USD 42,000 - 56,000; Full time

Job summary

Success Education Colleges (SEC) seeks an Administrative Assistant to provide essential office support at our Glendale campus. The role includes calendar management, answering calls, handling correspondence, and preparing reports and minutes.

Ideal candidates will have 3+ years of general office experience, strong organizational and verbal communication skills, and proficiency with Microsoft Office.

Qualifications

• High School diploma or equivalent.
• At least three (3) years of experience in general office responsibilities and procedures.

Responsibilities

• Oversee all aspects of general office coordination within the department and/or campus.
• Maintain office calendar and answer telephones.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• Prepare responses to routine inquiries and draft memoranda.
• Perform general clerical duties including copying, filing, mailing, and data entry.
• Set up meetings and take minutes; record minutes when requested.
• Support staff and faculty in project-based work and events.
• Assist with special events (commencement, Student Appreciation Days).
• Maintain confidentiality of student, staff, and faculty information.

Skills

Verbal communication

Interpersonal skills

Organizational skills

Office coordination

Education

High School diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Success Education Colleges (SEC) is a family of institutions comprised of North-West College, Glendale Career College, and Nevada Career Institute. SEC is a leader in allied health education and has been offering quality and affordable health care training programs for over 50 years.Our everyday mission is to educate students in short term and professional programs for gainful employment and career advancement. To accomplish this, we provide a professional faculty, well-qualified administrators, and a top-notch support staff.POSITION SUMMARYThe Administrative Assistant provides administrative support to their assigned campus or department.ESSENTIAL DUTIES AND RESPONSIBILITIESOversee all aspects of general office coordination within the department and/or campus.Maintain office calendar.Answer telephones and transfer to appropriate staff member.Open, sort, and distribute incoming correspondence, including faxes and email.Sign for and distribute UPS/FedEx or similarly delivered packages.Prepare responses to correspondence that has routine inquiries.Perform general clerical duties to include, but not limited to, copying, faxing, mailing, and filing.File and retrieve organizational documents, records and reports.Create and modify documents such as reports, memos, and letters using word processing, spreadsheets, database and/or other presentation software, such as Microsoft Office or other programs.Set up and coordinate meetings and conferences.Prepare minutes and agendas for meetings.Record minutes at meetings as requested.Compile, transcribe, and distribute minutes of meetings.Support staff and faculty in assigned project-based work.May supervise volunteers and other support personnel.May conduct research, compile data, and prepare papers for consideration and presentation to the President, Executive or Leadership Teams.Assist in special events, such as commencement and Student Appreciation Days.Assist with overall maintenance of the organization and its offices.Maintain confidentiality in all aspects of student, staff, and faculty information.Interact with students, prospective students, staff, faculty and external callers and visitors.Other duties as assigned by the supervisor.KNOWLEDGE AND SKILLSDemonstrated computer literacy skills including working knowledge of Microsoft Office applications: Word, Excel, PowerPoint, and Outlook, as applicable.Knowledge of principles and practices of organization, planning, records management and general administration.Ability to operate standard office equipment, including but not limited to, computers, telephone systems, calculators, copiers, and facsimile machines.Ability to follow oral and written instructions.Possess strong verbal communication and interpersonal skills.EDUCATION AND EXPERIENCEHigh School diploma or equivalent.At least three (3) years’ experience in general office responsibilities and procedures.