Administrative Assistant

Grundfos GmbH; Fresno (CA); On-site; USD 29,000 - 40,000; Full time

Benefits offered by this job

Annual bonuses

Health insurance

Volunteer leave

Well-being programs

Job summary

Grundfos GmbH in Fresno, CA is seeking an Administrative Assistant to manage front office operations and support site leadership in a dynamic manufacturing environment. You will greet visitors, coordinate meetings, handle travel, process documents and POs, and help foster a positive, inclusive workplace.

Strong MS Office skills and discretion are required, with 2+ years of admin experience. This on-site role offers flexible hours and opportunities for professional development within a diverse,

Qualifications

• High school diploma with minimum 2 years receptionist/admin/customer service experience.
• Intermediate proficiency with Microsoft Word, Excel, Outlook, and Teams.
• Excellent telephone etiquette and strong written and verbal communication skills.
• Demonstrated ability to handle confidential information with integrity and discretion.

Responsibilities

• Welcome visitors, contractors, and vendors while managing visitor registration, site access, and badge activation/deactivation.
• Provide administrative support to site leadership including calendar management, meeting coordination, catering logistics, and travel arrangements.
• Prepare reports, presentations, correspondence, and business documents while processing purchase orders, invoices, and expense reports.
• Coordinate employee engagement, recognition, wellness, and community events that foster a positive workplace culture.
• Support new hire onboarding and orientation activities, and manage communication boards, digital signage, and facility screen content.
• Order office supplies and site materials, coordinate facility tours, and support health, safety, and environmental programs.

Skills

HS diploma

Admin experience

MS Office

Telephone etiquette

Written communication

Verbal communication

Discretion

Tools

Microsoft Word

Excel

Outlook

Microsoft Teams

Job description

Are you a highly organized professional who thrives on being the welcoming face of a workplace while keeping operations running smoothly behind the scenes? Then join us in our mission to pioneer smarter solutions for moving and transforming water, reducing energy consumption, and enhancing quality of life for people.

As a Administrative Assistant, you will be managing front office operations, coordinating meetings and events, and providing administrative support to site leadership and multiple departments in a dynamic manufacturing environment.

You’ll be part of a diverse, supportive and inclusive culture, that celebrates our differences and puts people first by fostering growth, well-being, and a sense of belonging.

This position follows an on-site work model and will be based out of our Fresno, CA office.

What you will be doing

As a key part of the Business Support team, you’ll create impact by creating a welcoming, well‑organized workplace that supports employee engagement, seamless daily operations, and a positive site culture.

Your main responsibilities include:

• Welcome visitors, contractors, and vendors while managing visitor registration, site access, and badge activation/deactivation.
• Provide administrative support to site leadership including calendar management, meeting coordination, catering logistics, and travel arrangements.
• Prepare reports, presentations, correspondence, and business documents while processing purchase orders, invoices, and expense reports.
• Coordinate employee engagement, recognition, wellness, and community events that foster a positive workplace culture.
• Support new hire onboarding and orientation activities, and manage communication boards, digital signage, and facility screen content.
• Order office supplies and site materials, coordinate facility tours, and support health, safety, and environmental programs.

What makes you a great fit

Above all, you are a detail-oriented, dependable professional with exceptional organizational skills, a customer-first mindset, and the ability to handle multiple priorities with discretion and professionalism. We would also imagine that you have:

• A high school diploma with minimum 2 years of receptionist, administrative support, or customer service experience.
• Intermediate proficiency with Microsoft Word, Excel, Outlook, and Teams.
• Excellent telephone etiquette and strong written and verbal communication skills.
• Demonstrated ability to handle confidential information with integrity and discretion.

It is a plus if you also have:

• Experience in a manufacturing or industrial site environment.

Why you will love working here

We care! Day to day, you can look forward to:

• A working environment built around your needs, with flexible hours, home working opportunities and parental support.
• Annual bonuses, health insurance and a strong focus on well-being activities.
• Three days' additional paid leave for volunteering in your community.
• Access to on-demand training and learning sessions and carefully structured programmes to pursue personal and professional development opportunities.

The salary range for this position is $20.72 - $28.87 per hour. Individual pay will be determined based on market location and the candidate’s profile. The range listed is just one component of Grundfos’s total compensation and benefits package for employees. Total compensation includes paid time off, paid holidays, merit increases, bonuses, and employee stock purchase programs, etc. Grundfos salary rates are benchmarked and reflect the target for new hire salaries for the position in Fresno, CA.

Qualified candidates must be authorized to work in the U.S. without the need for employment-based visa sponsorship now or in the future.

We are inclusive! Celebrating and valuing our differences helps us see possibilities where others can't. We therefore welcome and encourage applications from all abilities, experiences, and backgrounds.

Grundfos is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, veteran status, sexual orientation, gender identity, or any other characteristic protected by applicable law. Our hiring decisions are based on qualifications, merit, and business needs. We encourage individuals of all backgrounds to apply. Learn more about your rights as an applicant. If you require an accommodation to complete your application or interview, please contact [e-mail]. We are committed to providing a fair and accessible hiring process.

Grundfos is one of the world’s leading water technology companies with more than 19.000 employees in 60+ countries all over the world. Our skills commit us to pioneering solutions to the world’s water and climate challenges and improve the quality of life for people. We dare to do things that others cannot or dare not do, as we believe innovation is not only a business opportunity, but an obligation. And what really matters to us is not short term profit, but the impact we make. By becoming part of our united powerful team, you too can drive this change no matter your role.

An inclusive team

We believe that the key to a work environment, where employees thrive and grow, is our ability to celebrate and value our differences in background, experiences and perspectives. In our recruitment process we welcome all professional people without consideration of age, colour, gender identity, national origin, physical or mental disability, ethnicity or religion.