Administrative Assistant

GRUNDFOS; Fresno (CA); On-site; USD 29,000 - 39,000; Full time

Benefits offered by this job

Flexible hours

Home working opportunities

Parental support

Annual bonuses

Health insurance

Volunteer leave (3 days)

Job summary

Grundfos in Fresno, CA is seeking an Administrative Assistant to manage front office operations, coordinate meetings and events, and provide administrative support to site leadership across multiple departments in a dynamic manufacturing setting.

This on-site role supports employee engagement, daily operations, and a positive site culture. Ideal candidates show detail-orientation and discretion with strong communication skills.

Qualifications

• High school diploma required with minimum 2 years receptionist/administrative support or customer service experience.
• Proficient with Microsoft Word, Excel, Outlook, and Teams.
• Demonstrated ability to manage confidential information with discretion.

Responsibilities

• Welcome visitors, contractors, and vendors while managing visitor registration, site access, and badge activation/deactivation.
• Provide administrative support to site leadership including calendar management, meeting coordination, catering logistics, and travel arrangements.
• Prepare reports, presentations, correspondence, and business documents while processing purchase orders, invoices, and expense reports.
• Coordinate employee engagement, recognition, wellness, and community events that foster a positive workplace culture.
• Support new hire onboarding and orientation activities, and manage communication boards, digital signage, and facility screen content.
• Order office supplies and site materials, coordinate facility tours, and support health, safety, and environmental programs.

Job description

Are you a highly organized professional who thrives on being the welcoming face of a workplace while keeping operations running smoothly behind the scenes?

Then join us in our mission to pioneer smarter solutions for moving and transforming water, reducing energy consumption, and enhancing quality of life for people.

As our Administrative Assistant, you will be managing front office operations, coordinating meetings and events, and providing administrative support to site leadership and multiple departments in a dynamic manufacturing environment.

You’ll be part of a diverse, supportive and inclusive culture, that celebrates our differences and puts people first by fostering growth, well-being, and a sense of belonging.

This position follows an on-site work model and will be based out of our Fresno, CA office.

What You Will Be Doing

As a key part of the Business Support team, you'll create impact by creating a welcoming, well-organized workplace that supports employee engagement, seamless daily operations, and a positive site culture.

• Welcome visitors, contractors, and vendors while managing visitor registration, site access, and badge activation/deactivation.
• Provide administrative support to site leadership including calendar management, meeting coordination, catering logistics, and travel arrangements.
• Prepare reports, presentations, correspondence, and business documents while processing purchase orders, invoices, and expense reports.
• Coordinate employee engagement, recognition, wellness, and community events that foster a positive workplace culture.
• Support new hire onboarding and orientation activities, and manage communication boards, digital signage, and facility screen content.
• Order office supplies and site materials, coordinate facility tours, and support health, safety, and environmental programs.

What Makes You a Great Fit

Above all, you are a detail-oriented, dependable professional with exceptional organizational skills, a customer-first mindset, and the ability to handle multiple priorities with discretion and professionalism. We would also imagine that you have:

• A high school diploma with minimum 2 years of receptionist, administrative support, or customer service experience.
• Intermediate proficiency with Microsoft Word, Excel, Outlook, and Teams.
• Excellent telephone etiquette and strong written and verbal communication skills.
• Demonstrated ability to handle confidential information with integrity and discretion.

It is a plus if you also have:

• Experience in a manufacturing or industrial site environment.
• Familiarity with employee engagement or event coordination activities.
• Experience with purchase order processing and administrative database management.

Why you will love working here

We care! Day to day, you can look forward to:

• A working environment built around your needs, with flexible hours, home working opportunities and parental support.
• Annual bonuses, health insurance and a strong focus on well-being activities.
• Three days' additional paid leave for volunteering in your community.
• Access to on-demand training and learning sessions and carefully structured programmes to pursue personal and professional development opportunities.

The salary range for this position is $20.72 - $28.87 per hour. Individual pay will be determined based on market location and the candidate's profile. The range listed is just one component of Grundfos's total compensation and benefits package for employees. Total compensation includes paid time off, paid holidays, merit increases, bonuses, and employee stock purchase programs, etc. Grundfos salary rates are benchmarked and reflect the target for new hire salaries for the position in Fresno, CA.

Qualified candidates must be authorized to work in the U.S. without the need for employment-based visa sponsorship now or in the future.

We are inclusive! Celebrating and valuing our differences helps us see possibilities where others can't. We therefore welcome and encourage applications from all abilities, experiences, and backgrounds.

To get to know us better, follow us on LinkedIn or YouTube. Check out Meet our people to get to know some of your future colleagues and why they love working at Grundfos.

Grundfos is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, veteran status, sexual orientation, gender identity, or any other characteristic protected by applicable law. Our hiring decisions are based on qualifications, merit, and business needs. We encourage individuals of all backgrounds to apply. Learn more about your rights as an applicant. If you require an accommodation to complete your application or interview, please contact [e-mail]. We are committed to providing a fair and accessible hiring process.

Are you ready to unlock possibilities at Grundfos? Apply today! We look forward to hearing from you.