Administrative Assistant

Baker Monroe Huston, PLLC; Fort Worth (TX); On-site; USD 36,000 - 44,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(k) plan

Paid vacation

Job summary

Baker Monroe Huston, PLLC, a boutique Fort Worth commercial real estate law firm, seeks a proactive administrative assistant to support its transactional practice. The ideal candidate has experience in real estate, corporate law, commercial lending, or similar fields, and is adaptable, service-oriented, and willing to assist wherever needed.

We are looking for an applicant who is personable, detail-oriented, dependable, and eager to learn.

Qualifications

• Experience in corporate, real estate law or a closely related field is preferred.
• Strong written and verbal communication.
• Ability to learn new software quickly.

Responsibilities

• Support attorneys, paralegals and assistants with real estate transactions.
• Research new client matters for supervising attorney or paralegal.
• Calculate critical dates for acquisitions, dispositions, leases and lending.
• Proofread legal and banking documents.
• Review contracts, leases, and title documents.
• Create and maintain checklists for real estate transactions.
• Prepare initial drafts of closing documents under supervision.
• Maintain up-to-date time reports for client billing.
• Submit documents for electronic recording and track confirmations.
• Assist in formation of corporate entities and related documents.
• Perform other administrative tasks as assigned.

Skills

Real estate law experience

Corporate law experience

Commercial lending knowledge

Strong communication skills

Tools

MS Word

Excel

Outlook

Job description

Boutique Fort Worth commercial real estate law firm seeks a proactive administrative assistant to support its transactional practice. The ideal candidate has experience in real estate, corporate law, commercial lending, or a similar field. Because the role includes both billable client work and internal administrative responsibilities, the successful candidate will be adaptable, service-oriented, and willing to assist wherever needed.

We are looking for an applicant who is personable, detail-oriented, dependable, and eager to learn. The position offers opportunities to assume additional responsibilities and grow with the firm based on performance, initiative, and the firm’s needs.

Responsibilities:

• Provide support to attorneys, paralegals and legal assistants for acquisitions and dispositions of commercial properties, financing transactions and land development.
• Conduct initial research for new client matters and provide the results to the supervising paralegal or attorney.
• Calculate critical dates for acquisitions, dispositions, lease agreements, and lending transactions and maintain calendar of same.
• Proofread legal and banking documents.
• Review purchase and sale contracts, leases, and land title documents.
• Create and maintain document/task checklists for real estate transactions.
• Prepare initial drafts of closing documents under the supervision of an attorney or paralegal.
• Maintain up-to-date time reports to ensure accurate client billing.
• Submit documents for electronic recording in the applicable public records and track each submission through confirmation.
• Assist in the formation of corporate entities and preparation of related documents.
• Perform other administrative tasks as assigned.

Qualifications/Competencies:

• Prior experience in corporate law, real estate law, commercial lending, or a closely related field is preferred.
• Strong ability to communicate clearly, both orally and in writing.
• Advanced Knowledge of MS Word, Excel, and Outlook.
• Ability to learn new software programs.
• Strong organizational skills, ability to multi-task and move quickly from one assignment to another and take responsibility for projects from inception to completion.
• Strong interpersonal skills including tact and diplomacy to maintain effective relationships with a diverse group of attorneys, clients, and outside contacts.
• Positive attitude and strong work ethic.
• Self-motivated professional with the ability to work independently and collaboratively with others in a fast-paced environment.
• Detail oriented with active listening skills.
• Sound judgment, resourcefulness, and strong problem-solving skills.
• Consistent follow-through and flexibility in responding to changing priorities and urgent deadlines.
• Ability to maintain professionalism and strict confidentiality in all client and Firm matters.

Schedule:

• Full-time, Monday through Friday, eight hours per day.

Compensation:

• $40,000 annually.
• Medical, Dental, Vision, Basic Life Insurance, 401(k), Paid Vacation.