Administrative Assistant

TechDigital Group; Fort Lupton (CO); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Dynamic work environment

Structured schedule with early start

Diverse daily tasks

Hands-on problem solving opportunities

Job summary

A leading construction project firm is seeking a Site Admin for their Fort Lupton location in Colorado. This role involves managing the job site trailer, coordinating various onsite administrative tasks, and providing support to personnel. Candidates should have 3-5 years of administrative experience, be adept in Microsoft Office and SharePoint, and possess strong communication skills. The position offers a structured workday from 7 AM to 3:30 PM and involves active engagement in an ongoing upgrade project.

Qualifications

• 3-5 years of experience in an administrative capacity.
• Demonstrated work ethic and proactive approach in a team environment.
• Experience with expense reporting software.

Responsibilities

• Manage the job site trailer and order supplies.
• Attend daily meetings and take meeting minutes.
• Coordinate with on-site staff and support project needs.

Skills

Administrative experience

Proficiency in Microsoft Office

Strong written and verbal communication

Resourcefulness

Troubleshooting and problem solving

Education

High school diploma or GED

Tools

Microsoft SharePoint

OneNote

Adobe Pro

SAP

Job description

Job Details and Requirements

We will be discussing a Site Admin located at Xcel's Fort Lupton Plant near Fort Lupton, CO. This resource will be needed to support construction of a new facility. The site admin will be responsible for running the job site trailer, ordering supplies, attending meetings, including a Plan of the Day meeting that begins at 7:00 AM each day, taking meeting minutes and generally providing administrative support to those working on site and out of the trailer.

Typical Day

Early Start: Arrives at the job site trailer before 7:00 AM. Plan of the Day Meeting: Attends the daily meeting at 7:00 AM, takes minutes, and distributes them. Administrative Tasks: Manages the job site trailer, orders supplies, and ensures everything is running smoothly. Meeting Support: Attends various meetings throughout the day, takes notes, and provides administrative support. Coordination: Coordinates with on-site staff and those working remotely to ensure project needs are met. End of Day: Wraps up any remaining tasks and prepares for the next day.

Team and Support

Site admin will be supporting the entire site including those that work on site and in the trailer in addition to guests/visitors that arrive.

Customer Interaction

Site admin will interface with restaurants and goods/services vendors for catering or other needs that may arise on site.

Work Environment and Culture

Individual contributor; the only admin at the trailer, but there are other site admins in different areas/sites that this resource could lean on for support.

Ramp-up Time

Within a few weeks.

Work Hours

Early start at 7:00 AM to attend the Plan of the Day meeting. Day usually wraps up around 3:30 PM.

Benefits and Perks

Project Involvement: Being part of an upgrade project at an existing facility offers a dynamic work environment and the opportunity to contribute to significant improvements. Early Start and Structure: The structured day starting with a Plan of the Day meeting at 7:00 AM can appeal to those who prefer a well‑organized schedule. Variety of Tasks: The role involves a mix of administrative tasks, meeting support, and coordination, providing a diverse workday. On‑Site Presence: Working on‑site allows for direct interaction with project staff and a hands‑on approach to problem solving. Position is slated for 12 months but the project will last until around the end of 2028 and the hope is for this admin to be on the team for the entirety of the project.

Required Skills and Qualifications

• 3-5 years of experience in an administrative capacity.
• Demonstrated work ethic with the ability to step in, be proactive with requests and the overall ability and willingness to assist.
• Experience with or proficiency in Microsoft Office and SharePoint, OneNote, Adobe Pro/Blue Beam. Experience with expense reporting using SumTotal software or similar.
• Experience working in SAP. Helpful but not required.
• Valid driver’s license, dependable transportation, and at least a high school diploma or GED.

Non-Technical Skills

Ideal candidates will be resourceful, able to troubleshoot and solve problems, strong written and verbal communicators, not afraid to collaborate, ask questions, show strong initiative, and willingness to learn.

Ideal Candidate Background

At least 5 years of previous administrative experience.

Preferred Experience

Experience from Mortenson, Vestas, or previously supporting vendor side in or a construction trailer capacity. These office administrative skills are highly transferable.

Certifications

Not required, but certifications in MS Office suite or SharePoint to illustrate proficiency would be nice to see.