Administrative Assistant

Visible Construction; Fort Lauderdale (FL); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Above market compensation

Excellent benefits

Career advancement

Job summary

Visible Construction is seeking an Administrative Assistant to provide high-level administrative support to management. You will organize schedules, prepare documents, and manage communications to keep daily operations running smoothly.

You will coordinate meetings, handle clerical tasks, and support the team with contract execution and file organization. The role offers growth opportunities, excellent work-life balance, and competitive compensation.

Qualifications

• Experience providing high-level administrative support to managers.
• Strong organizational skills and attention to detail.
• Ability to prioritize, multitask, and manage competing deadlines.
• Excellent written and verbal communication abilities.

Responsibilities

• Handle administrative needs of Managers and executives.
• Arrange conference calls and meetings, coordinate calendars.
• Prepare and execute contracts and documentation as required.
• Support office operations and document management.

Skills

Executive support

Organizational skills

Multitasking

Communication

Tools

Microsoft Office

Job description

Job Description

We are seeking an Administrative Assistant to join our team! You will provide high-level administrative support for Management at the company.

Responsibilities:

• Handle administrative needs of Managers
• Arrange conference calls and meetings
• Execute clerical and office manager duties
• Assist with contract and document preparation and execution
• Integral part of the overall team

Qualifications:

• Previous experience as an executive secretary, administrative assistant, or in other related fields is ideal
• Strong organizational skills
• Ability to prioritize and multitask
• Strong attention to detail

• Reporting : Providing daily updates

• Managing schedules : Planning meetings, scheduling appointments, and maintaining employee schedules
• Organizing : Organizing files, documents, and information, and maintaining records
• Communicating : Answering phones, responding to emails, and drafting correspondence
• Assisting others : Helping other staff members in the various key roles of the business

Company Description

• Above market compensation (base plus generous bonuses)
• Excellent work-life balance
• Plenty of room for quick career advancement
• Outstanding benefits