Administrative Assistant

Therapy-and-Beyon; Flower Mound (TX); On-site; USD 40,000 - 54,000; Full time

Job summary

Therapy & Beyond is looking for an Administrative Assistant to be the heartbeat of our Home Office, partnering with Senior Leadership to streamline operations, manage projects, and foster an inviting environment. You will serve as a gatekeeper, coordinate travel, prepare communications and reports, and support executive meetings.

You will thrive in a busy, team-first setting, delivering warm, proactive support while maintaining organized records and vendor relationships.

Qualifications

• Clear, warm, and effective communication across all channels.
• Fantastic organizational skills with an eye for detail and prioritizing effectively.
• A proactive mindset with a track record of keeping commitments and meeting deadlines smoothly.
• Adaptability and composure in a lively, fast-paced atmosphere.
• Tech-savviness with Google Workspace, plus enthusiasm for learning new tools.
• A team-first spirit rooted in empathy, collaborative communication, and positive energy.
• Strong personal time management skills that balance individual goals with team success.

Responsibilities

• Provide warm, seamless daily support to Home Office leadership and team members.
• Deliver delightful, white-glove service to internal teams, guests, and community partners.
• Craft engaging communications, reports, letters, and invoices with clarity and flair.
• Coordinate smooth travel arrangements and itineraries for our team on the go.
• Host and attend key executive meetings, capturing actionable takeaways and keeping everyone aligned.
• Serve as a thoughtful gatekeeper for incoming communications, prioritizing key updates for leadership.
• Keep our workspace well-organized, maintaining vital records and ensuring supplies are always stocked.
• Lead procurement workflows by building vendor relationships, managing purchase orders, and tracking shipments.
• Champion a productive, inviting environment by keeping office gear and breakroom snacks fully stocked.
• Compile snapshot reports and updates to keep leadership informed on team momentum and achievements.
• Jump in flexibly on exciting special projects and creative initiatives as they arise.
• Uphold high standards, thoughtful guidelines, and best practices across all responsibilities.
• Continuously learn, grow your skill set, and build a rewarding career path with us!

Skills

Communication

Organization

Proactivity

Adaptability

Google Workspace

Team player

Time management

Tools

Google Workspace

Job description

Therapy & Beyond is one of the largest BCBA-owned ABA organizations, founded and led by Dr. Regina Crone, BCBA‑D, since 2006. At Therapy & Beyond we approach the needs of each patient both individually and as part of a dynamic interdisciplinary team working with experts in applied behavior analysis (ABA) therapy, speech‑language pathology, occupational therapy, and counseling. We love helping individuals reach their full potential by supporting not only the patient but also their family. We are passionate about what we do while remaining true to our defining core values of:Putting People First, Doing Our Best Together, Making Therapy Fun, and Above All, We grow potential

Job Description

As an Administrative Assistant, you are the heartbeat of our Home Office team! You will work closely with Senior Leadership to keep our team connected, manage vibrant projects, streamline daily operations, and create an inviting environment for all.

JOB SPECIFIC FUNCTIONS

• Partner with Home Office leadership and team members to provide warm, seamless daily support.
• Deliver delightful, white‑glove service to internal teams, guests, and community partners.
• Craft engaging communications, reports, letters, and invoices with clarity and flair.
• Coordinate smooth, stress‑free travel arrangements and itineraries for our team on the go.
• Host and attend key executive meetings, capturing actionable takeaways and keeping everyone aligned.
• Serve as a thoughtful gatekeeper for incoming communications, prioritizing key updates for leadership.
• Keep our workspace well‑organized, maintaining vital records and ensuring supplies are always stocked.
• Lead procurement workflows by building vendor relationships, managing purchase orders, and tracking shipments.
• Champion a productive, inviting environment by keeping office gear and breakroom snacks fully stocked.
• Compile snapshot reports and updates to keep leadership informed on team momentum and achievements.
• Jump in flexibly on exciting special projects and creative initiatives as they arise.
• Uphold high standards, thoughtful guidelines, and best practices across all responsibilities.
• Continuously learn, grow your skill set, and build a rewarding career path with us!

Qualifications

• Clear, warm, and effective communication skills across all channels.
• Fantastic organizational skills with an eye for detail and a knack for prioritizing effectively.
• A proactive mindset with a track record of keeping commitments and meeting deadlines smoothly.
• Adaptability and composure in a lively, fast‑paced atmosphere.
• Tech‑savviness with Google Workspace, plus enthusiasm for learning new tools.
• A team‑first spirit rooted in empathy, collaborative communication, and positive energy.
• Strong personal time management skills that balance individual goals with team success.

PHYSICAL AND MENTAL EFFORT

Mix of desk work and active movement around our office. Involves computer work, moving between meetings, organizing files, and occasionally lifting/moving packages or restocking supplies up to 50 lbs.

Reports to: Operations Director

Status: Non‑Exempt

Additional Information

WHY YOU WILL LOVE WORKING AT T&B!

• Medical, Dental, Vision, and Disability
• Company Paid- Life Insurance
• 401K with company match
• Company Paid Short‑Term Disability
• HSA and FSA options
• Employee Assistance Program
• Employee Recognition