Administrative Assistant

Ballenisles Country Club, Inc.; Florida; On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Healthcare Benefits – Medical, Dental,

Vision coverage

401(k) with employer match

Paid time off

Job summary

Willow Homeowners Association in Punta Gorda, FL is seeking a Full-Time Administrative Assistant to join Troon-backed operations in a fast-paced, hospitality-focused community setting.

You will support management with mailings, phone calls, and member communications, assist with architectural review applications, greet visitors, update the website, and create weekly eblasts while delivering exceptional customer service.

Qualifications

• High School diploma or equivalent.
• 2 years' customer service experience required.

Responsibilities

• Provide support to Management staff with mailings, phone calls, general correspondence, handling walk-ins and assembling membership packages.
• Assist with questions, policies, concerns or complaints in a timely, professional manner.
• Must be proficient with Microsoft Word, Excel, Power Point.
• Provide exceptional customer service to members to ensure a memorable experience.
• Assist with Architectural Review applications: review with owners for compliance with submission requirements, manage applications and correspondence.
• Act as receptionist and information source to general public and provide information to orient new owners about the HOA and amenities.
• Maintain and update the community website and create promotional materials for the website and weekly eblast communications to members.
• Possess excellent written and verbal communication skills in order to directly communicate with Owners and guests.
• Assist Community Association Manager in various special projects as needed.

Skills

Customer service

Multitasking

Typing speed 50 wpm

Professional demeanor

Education

High School diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Willow Homeowners Association, located in Punta Gorda, FL, is pleased to announce an excellent career opportunity for a Full-Time Administrative Assistant! We are seeking a driven individual who is eager to learn, contribute, and grow within a fast‑paced hospitality-focused property organization. As part of Troon, you’ll contribute to a global leader in golf and community management.

Responsibilities

• Provide support to Management staff with mailings, phone calls, general correspondence, handling walk‑ins and assembling membership packages.
• Assist with questions, policies, concerns or complaints in a timely, professional manner.
• Must be proficient with Microsoft Word, Excel, Power Point.
• Provide exceptional customer service to members to ensure a memorable experience.
• Assist with Architectural Review applications: review with owners for compliance with submission requirements, manage applications and correspondence.
• Act as receptionist and information source to general public and provide information to orient new owners about the HOA and amenities.
• Maintain and update the community website and create promotional materials for the website and weekly eblast communications to members.
• Possess excellent written and verbal communication skills in order to directly communicate with Owners and guests.
• Assist Community Association Manager in various special projects as needed.

Education/Experience

• High School diploma or equivalent.
• 2 years' experience in customer service required.

Special Skills

• Minimum typing speed of 50 wpm.
• Able to multitask in a high volume, fast‑paced environment.
• Must be physically able to stand, sit, stoop, bend and lift up to 15 lbs.
• Possess and able to present a professional demeanor at all times to Members and Guests.

Benefits & Other Compensation

This position includes eligibility for the following benefits, subject to applicable plan terms:

• Healthcare Benefits – Medical, Dental, and Vision coverage.
• Retirement Benefits – 401(k) with employer match (19 years of age and older).
• Time Off – Paid time off (PTO) and leaves of absence, in accordance with applicable law and eligibility criteria.

Eligibility for benefits and the specific terms, conditions, and offerings are governed by the applicable plan documents and company policies, which may be amended at the Company’s discretion.

About Troon

Founded in 1990 and headquartered in Scottsdale, AZ, Troon is the world’s largest professional club management company, that specializes in services in golf, hospitality, and residential communities. With more than 900 locations in 45+ states and 27+ countries, Troon is a leading employer in hospitality. Guided by values that emphasize being infectiously energetic, consciously kind, and humbly prosperous, Troon offers professionals the opportunity to grow and succeed within a globally respected organization. Learn more at