Administrative Assistant

The Country Club At Castle Pines Inc; Florida; On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Employee golf privileges

Daily family meals

Matching 401K

Health insurance

Paid time off

401(k) matching

Referral program

Vision insurance

Job summary

The Country Club at Castle Pines seeks an energetic, quality-driven Administrative Assistant to support the COO, GM, and management team. This full-time role in Florida offers a creative environment with comprehensive benefits and employee perks, including golf privileges and 401K matching.

Ideal candidates will have 2–3 years of administrative experience, strong communication skills, and proficiency in Microsoft Office. AR/AP/Payroll familiarity and attention to detail are valued assets.

Qualifications

• Associates degree or higher preferred, with 2-3 years’ relevant administrative support experience.
• Excellent written and verbal communication skills, including telephone manners and customer service.
• Must be proficient with Microsoft Office Suite.
• Experience with AR, AP, Payroll, HR, Benefits, multiline phone systems.
• Adobe Creative Suite experience is a plus.
• Attention to detail and accuracy are foundational to success.
• Must be authorized to work in the U.S.
• Knowledge of basic office management.

Responsibilities

• Answer, screen and transfer inbound phone calls.
• Provide greetings to Members and guests as they enter and leave.
• Support the COO with scheduling, committee meetings, travel arrangements and general admin tasks.
• Assist in booking dining and event reservations as needed.
• Prepare and modify documents including correspondence, reports, memos and emails.
• Update reservation book daily to reflect BEO reports.
• Print server tags, table tags and menus as needed.
• Assist with meeting agendas and scheduling; support Member payments for deposits.
• Maintain office supply inventories and organize mail distribution.
• Keep employee extension documents and voice message systems updated.

Skills

Communication skills

Customer service

Telephone etiquette

Attention to detail

Education

Associates degree or higher preferred

2-3 years’ administrative support experience

Tools

Microsoft Office Suite

Adobe Creative Suite

HR systems / payroll tools

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant

Full Time

Salary Range: $25.00 To $35.00 Hourly

The Country Club at Castle Pines seeks an energetic, quality-driven, and creative professional as our administrative rock star at the Club. The Administrative Assistant/Receptionist will work together with the General Manager, Chief Financial Officer, and management staff to assist us in our administrative needs. This opportunity will allow you to thrive in a creative environment and be supported by forward thinking industry professionals. Ideal candidates should be self-motivated, hardworking, passionate, and eager to take our organizational effectiveness to the next level! Comprehensive benefits packages, paid time off, employee golf privileges, daily family meals, and matching 401K are all available for this full-time position.

• Answer, screen and transfer inbound phone calls
• Provides greetings all Members and guests as they enter and leave
• Directly support to the COO. May include scheduling and coordinating committee meetings, appointments, board correspondence, travel arrangements and general administrative functions.
• Assist in booking dining and event reservations as needed
• Prepare and modify documents including correspondence, reports, drafts, memos and emails
• Update reservation book daily to reflect BEO reports
• Print server tags, table tags and menus, as needed
• Prepare and modify Clubhouse documents and emails, as needed
• Assists with preparation of meeting agendas and schedules
• Assists with preparation of Member payments to prepare for deposit
• Keeps employee phone extension document updated
• General clerical duties including photocopying
• Open, sort and distribute incoming mail correspondence
• Maintain office supply inventories
• Adds visitors and vendors to Dwelling Live for Village access
• Keeps Club voice message system updated to reflect open/close, seasonal and weather-related hours
• Maintains employee monthly schedules and records attendance
• Helps maintain cleanliness of Club

Supervisory Duties (None)

Education and Experience Requirement

• Associates degree or higher preferred, with 2-3 years’ relevant administrative support experience
• Excellent written and verbal communication skills, including excellent telephone manner and customer service skills
• Must be extremely proficient with Microsoft Office Suite
• Experience with AR, AP, Payroll, HR, Benefits, multiline phone systems
• Experience with Adobe Creative Suite preferred but not required
• An eye for excellence. Accuracy and attention to detail will be foundational to success.
• Must be authorized to lawfully work in the U.S.
• Knowledge of principles and practices of basic office management

The Country Club at Castle Pines strives to be an employer of choice. We offer a great team environment that WORKS HARD and PLAYS EVEN HARD! As part of our team, you will be invited to participate in:

• Employee Golf Privileges
• Discounts on Merchandise/Apparel in the Golf Shop
• A Holiday Party with Raffle
• An Annual Club Sponsored Ski Day
• Manger and Employee Outings
• Chef Prepared Shift Meals
• Birthday and Anniversary Recognition, Inclusive of Gift Cards
• Annual Employee Holiday Bonus' from Members
• Scholarship Fund Awarding 15 Employees over $50,000 in Funding
• Ongoing Country Club/Hospitality Training & Employee Development
• Paid Training and Certification for Specified Positions
• Paid Industry/Trade Memberships for Specified Positions
• Matching 401(k) with up to a 4% Employer Match

Should you have any questions about the position or employee life at CCCP, please don't hesitate to contact William, Human Resources Manager, by phone at 303.660.6809.

It is the policy of CCCP to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law.

Job Type: Full-time

Pay: $25-$35/hour, BOE.

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off
• Referral program
• Vision insurance

Working Environment/Physical Demands

The physical demands of this position are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is frequently required to sit, periodically asked to stand and walk. Light, periodic lifting may be required.

• Must be able to lift 20 lbs.
• Must be able to multi-task in a fast paced, moderately noisy environment