Administrative Assistant

pacificoffice; Fife (WA); On-site; USD 26,000 - 32,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Matched 401k

PTO / Vacation / Sick Leave

FSA program

Advancement opportunities

Job summary

Pacific Office Automation in Fife, WA is seeking an entry‑level Administrative Assistant to support the sales office. The role focuses on data entry, customer service, and coordinating deliveries and documents in a fast-paced team environment.

The ideal candidate is detail‑oriented, deadline-driven, and able to work both independently and with a team. Benefits include comprehensive insurance plans, 401k matching, PTO, and growth opportunities.

Qualifications

• Must be Microsoft Excel proficient and be able to manage multiple sheets within one workbook.
• Microsoft Word proficient.
• Ability to type 50-60 words-per-minute.
• 2 years of office experience preferably in an administrative or customer service role.
• Must be capable of working independently and as part of the team.

Responsibilities

• Acutely detail‑oriented data entry across multiple databases.
• Heavy and frequent internal customer service.
• Maintain spreadsheets for current cost analysis reviews.
• Assist the Sales rep and major manager in any/all duties.
• File, copy, and scan documents.
• Scheduling equipment and software deliveries, moves, and pickups.
• Escalating service call related issues on behalf of customers.
• Auditing and creating invoices.

Skills

Excel Proficient

Word Proficient

Typing 50-60 WPM

Follow directions

2 years office experience

Team player

Tools

MS Office

Job description

Pacific Office Automation is one of the largest independently‑owned document imaging and technology dealers in the nation. Since 1976, we have grown to thirty branches located in eleven western states. With over 40 years of success in office equipment and technology sales/service, our growth and reputation have afforded us great relationships with top manufacturers such as Canon, Sharp, Konica Minolta, HP, Ricoh, Lexmark, and many more.

At Pacific Office Automation, you’ll find an amazing technology company full of growth opportunities, great benefits, and passionate coworkers who aim to help you succeed. Among our company goals, we aim to be a long‑term employer. That means providing employees with the training and certification they need to keep up with the fast‑changing technology of our office machines, devices, and software. At POA, we believe that all voices can and should be heard, regardless of seniority or tenure.

Position

Do you like the versatility of juggling multiple tasks at once, being a resource for teammates that have questions, and have an excellent work ethic?

Our fast‑paced, sales office is seeking an entry‑level Administrative Assistant at our office in Fife, WA. Our ideal candidate will be detail‑oriented, have experience with problem‑solving, and have the ability to meet urgent deadlines while maintaining accuracy.

Essential Job Duties

• Acutely detail‑oriented data entry across multiple databases
• Heavy and frequent internal customer service
• Maintain spreadsheets for current cost analysis reviews
• Assist the Sales rep and major manager in any/all duties
• File, copy, and scan documents
• Scheduling equipment and software deliveries, moves, and pickups
• Escalating service call related issues on behalf of customers
• Auditing and creating invoices

Qualifications

• Must be Microsoft Excel proficient and be able to do the following tasks: copy, paste, find, filter, custom sort by multiple columns, and work with multiple sheets within one workbook
• Microsoft Word proficient
• Ability to type 50-60 words-per-minute
• Ability to follow directions and take notes
• 2 years of office experience preferably in an administrative or customer service role
• Must be capable of working independently and as part of the team

Preferred skills, but not required

• Microsoft Excel skills: Indexing values, creating pivot tables, conditional formatting

Benefits

• DOE $19-23/HR
• Advancement and growth into leadership roles
• Team‑player environment
• Medical/Dental/Vision/Life insurance plans
• Matched 401k
• PTO, Vacation, Sick Leave
• FSA program

Our Commitment to Diversity and Inclusion

Pacific Office Automation is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, gender, sexual orientation, gender expression or identity, age, religion, veteran status, or any other characteristic protected by law. We celebrate our employees’ differences because we know that diversity makes us stronger.

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