Administrative Assistant

Complete Quality; False Pass (AK); On-site; USD 25,000 - 36,000; Full time

Job summary

Complete Quality in Fairbanks, AK seeks an efficient administrative assistant to provide excellent internal service and support branch and accounting needs. You will answer calls, welcome visitors, manage inventory, and process mail.

This onsite role requires strong organizational and data-entry skills, proficiency with Word, Excel, and Outlook, and the ability to work under pressure. Schedule is Mon–Fri 10:00–16:00 with workload variations; interview onsite.

Qualifications

• High School diploma or GED is required.
• Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.
• Excellent organizational skills for prioritizing workloads and maintaining proper documentation.
• Able to work in a high-pressure environment.
• Ability to communicate effectively in English.

Responsibilities

• Answer and direct phone calls and general emails in a timely manner.
• Welcome and direct visitors and clients.
• Order and maintain inventory of office supplies and janitorial supplies for the Kent branch.
• Receive, send, distribute, and process FedEx and USPS mailing.
• Assist with administrating the Employee Appreciation program.
• Coordinate and distribute cards, candy, and calendar notifications for holidays.
• Send out employee acknowledgements and announcements as directed.
• Create and distribute employee badges for all of OIS.
• Provide safety and compliance support.
• Provide administrative support to the Warehouse Billing and Accounting teams.
• ALL OTHER DUTIES AND PROJECTS AS ASSIGNED.

Skills

Organizational skills

English communication

Time management

Team player

Analytical

Education

High School diploma or GED

Tools

Microsoft Office Suite

Word

Excel

Outlook

Job description

Job Description

JOB DESCRIPTION

Pay Rate: $22/hr

Location/Area: Fairbanks, AK

Shift/Schedule: Onsite- Monday through Friday 10 to 4. This can vary depending on the workload.

Interview Required: Yes, onsite

Summary / Primary Role:

The position of [Position Title] will have primary responsibility for providing excellent internal service and utilize organizational, and data entry skills to support both branch and accounting needs.

Principal Duties and Responsibilities:

(Management may amend or assign duties and responsibilities to this job at any time)

• Answer and direct phone calls and general emails in a timely manner.
• Welcome and direct visitors and clients.
• Order and maintain inventory of office supplies and janitorial supplies for the Kent branch.
• Receive, send, distribute, and process FedEx and USPS mailing.
• Assist with administrating the Employee Appreciation program.
• Coordinate and distribute cards, candy, and calendar notifications for holidays.
• Send out employee acknowledgements and announcements as directed.
• Create and distribute employee badges for all of OIS.
• Provide safety and compliance support.
• Provide administrative support to the Warehouse Billing and Accounting teams.
• ALL OTHER DUTIES AND PROJECTS AS ASSIGNED.

Qualifications and Key Skills:

(The following are representative of the education, experience, knowledge, skills, or ability required for this position)

• High School diploma or GED is required.
• Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.
• Excellent organizational skills for prioritizing workloads and maintaining proper documentation.
• Able to work in a high-pressure environment.
  Language Ability:
  Math Ability:
  Competencies:
  Physical Demands:
  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
  Must lift up to 30 lbs., sit for extended periods of time, stand, walk, reach above head for files, grasp, handle, and use hands/fingers to operate office equipment. Must operate normal office equipment such as phone, computer, fax machine, and copy machine.
  Additional:
  This job description provides a general overview of the expectations and basic duties of the job and is not a comprehensive list of all duties and responsibilities. The company will assign additional duties and tasks that it deems necessary to meet the requirements of the position. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Ability to communicate effectively in English. Communicates through written correspondence, phone, e-mail, fax, and in person.
• Basic mathematical computations. Appropriately add and compute fees, taxes, and other charges. Time zone determinations and carrier schedule computations. Conversions needed for pricing calculations and how to apply to rating of ocean and air cargo bills of lading.
• Analytical
• Energy/Drive
• Knowledgeable
• Oral/Written Communication
• Health, Safety, Security, & Environmental (HSSE)
• Conceptual Ability
• Team Player
• Time Management
• Punctual and Reliable
• Personal Accountability
• Interpersonal Skills
• Conflict Management
• Professionalism
• Qualitative
• Quantitative

Company Description

Specialize in logistics