Administrative Assistant

Talentify; Falls Church (VA); On-site; USD 67,000 - 111,000; Full time

Job summary

Northrop Grumman Space Sector in McLean, VA or Falls Church, VA is seeking an Administrative Assistant to support the Space BD organization. The role requires DoD Secret clearance and involves travel, meeting planning, budgeting, and executive support.

Responsibilities include calendar management, expense reporting, and preparation of materials for leadership teams, with work across multiple networks and security levels.

Qualifications

• High School Diploma or equivalent with 5+ years of admin support.
• Experience with complex travel expense reporting.
• Advanced Microsoft Office suite and SharePoint experience.
• Excellent organizational skills across a dispersed team.
• Experience interfacing with executive level contacts.
• Experience coordinating Outlook calendars and calls.
• Experience coordinating on/off-site meetings/events.
• Experience with Concur or SAP for travel/expense reporting.
• DoD Secret security clearance at time of application.

Responsibilities

• Provide administrative support including travel planning and expense reports.
• Meeting planning and execution; calendar development and tracking.
• Budget support and event coordination with other admins.
• Prepare presentation materials for executive leadership teams.
• Support logistics for meetings across classification levels.
• Proactively manage calendar, travel, and scheduling conflicts.
• Other duties as assigned.

Skills

MS Office Proficiency

Calendar Management

Travel Planning

Expense Reporting

Executive Interaction

Cross-functional Collaboration

Discretion

Education

High School Diploma

Bachelor's degree preferred

Tools

SharePoint

Concur

SAP

Outlook

Job description

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE REQUIRED FOR START: Yes

CLEARANCE TYPE: Secret

TRAVEL: Yes, 10% of the Time

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Embark on a career putting innovative, reliable, and agile products and ideas into orbit, and beyond. Northrop Grumman has opportunities waiting for you that play a vital role in human space exploration, national defense, and scientific discovery, supporting multiple programs across the universe. With us, you’ll discover a culture of curiosity and collaboration that will have you Defining Possible from the day you start. Our space systems connect and protect millions of people on earth every day, now and for the future. Explore your future and launch your career today.

Are you interested in expanding your career through experience and exposure, all while supporting a mission that seeks to ensure the security of our nation and its allies? If so, then Northrop Grumman Space Sector is the place for you. With us, you’ll discover a culture of curiosity and collaboration that will have you Defining Possible from the day you start. Northrop Grumman is currently seeking an Administrative Assistant to support the Space Systems Business Development (BD) organization. This position will be located in McLean, VA or Falls Church, VA.

Keys to success include:

• Collaborative approach, good listening and communication skills, and discretion interacting with leadership and representing the Space BD leadership team.
• Collaborate effectively with executive leadership administrative team to support tasks, ensuring seamless communication and coordination across functions while encouraging partnership and development.
• Proactive mindset, self-motivated, well organized and detail oriented for fast-paced environment with high expectations, diverse assignments, and competing priorities.
• Ability to independently solve administrative issues and conflicts, with limited guidance or contact with supported principal in a timely fashion.

In this job, you will:

• Provide administrative support to include:
• Travel planning
• Managing expense reports
• Meeting planning and execution
• Schedule development and tracking
• Budget support
• Coordinating events/meetings with other Administrative Assistants & Business Operations leads
• Prepare presentation materials for executive leadership teams.
• Support logistics planning and execution of meetings of varying classification levels that may span multiple computer networks (i.e. unclassified and classified computer systems).
• Support engagements of a sensitive nature inside and outside the company.
• Proactively manage calendar, travel, and scheduling conflicts, ensuring the team is well supported.
• Other duties as assigned.

Basic Qualifications:

• High School Diploma or equivalent with 5+ years of professional administrative support in a law firm or other corporate setting.
• Extensive experience with timely and accurate expense reporting for complex travel scenarios.
• Advanced experience in Microsoft Office suite (PowerPoint, Word, Outlook and Excel), SharePoint (or equivalent), and intranet/internet proficiency.
• Excellent organizational skills, including the ability to juggle multiple tasks and competing priorities across a geographically dispersed team.
• Experience interfacing with executive level contacts (internal as well as external).
• Experience coordinating Outlook calendars, conference calls, and shared applications.
• Experience coordinating on and off-site meetings and/or events.
• Experience and proficiency with Concur or SAP for travel and expense reporting systems.
• Must have DoD Secret security clearance at the time of application.

Preferred Qualifications:

• Active TS/SCI clearance preferred.
• Bachelor’s degree preferred.

About Space Sector:

Industry-leading provider for prime satellite and payload capabilities and directed energy and electronics solutions for national security, military, and civil customers.

Primary Level Salary Range: $66,600.00 - $111,000.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.