Administrative Assistant

ASRC Federal Holding Company; Fairbanks (AK); On-site; USD 25,000 - 39,000; Full time

Job summary

NetCentric LLC, an ASRC Federal subsidiary, is seeking an Administrative Assistant in Fairbanks, AK to support government and company managers with a wide range of administrative tasks.

The role includes handling confidential information, coordinating travel, maintaining filing systems, preparing reports, and supporting onboarding paperwork. Strong MS Office skills and excellent communication are essential for timely, high-quality outputs.

Qualifications

• HS Diploma required.
• 3+ years of hands-on administrative office experience.
• MS Office to include Word, Excel and PowerPoint.
• Excellent communication and customer service skills.

Responsibilities

• Answer and direct phone calls.
• Maintain internal and external contact lists.
• Schedule and manage conference meetings and reservations.
• Assist with maintaining purchase log and the purchasing process lifecycle.
• Assist in the preparation of regularly scheduled reports.
• Assist new hires with CAC paperwork submission.
• Develop and maintain a filing system.
• Receive, sort, and distribute the mail.
• Travel Coordination.
• Assist with employee travel arrangements.
• Back up travel preparer for government travel.
• Schedule Federal Passport applications/renewals.
• POC for visitor request forms and IT CAC access coordination.
• Intake and routing of visitors to areas as required.
• Support guests and maintain site documents.
• Create & Manage training database.
• Notify staff of training requirements.

Skills

Communication

Customer service

Education

HS Diploma

Tools

Word

Excel

PowerPoint

Job description

ASRC Federal is a leading government contractor furthering missions in space, public health and defense. As an Alaska Native owned corporation, our work helps secure an enduring future for our shareholders. Join our team and discover why we are a top veteran employer and Certified Great Place to Work™

NetCentric LLC, an ASRC Federal subsidiary, is currently looking for an Administrative Assistant to join our team in Fairbanks, AK.

Administrative assistant’s duties and responsibilities include providing administrative support to

ensure efficient operation of the office. Supports both government and company managers and

employees through a variety of tasks related to organization and communication. Responsible for

confidential and time sensitive material. Familiar with a variety of the field's concepts, practices,

and procedures.

Ability to effectively communicate via phone and email ensuring that all Administrative

Assistant duties are completed accurately and delivered with high quality and in a timely

manner. Rely on experience and judgment to plan and accomplish goals and a wide degree of

creativity and latitude is expected. Reports to the Program Manager.

Administrative assistant responsibilities:

• Answer and direct phone calls
• Maintain internal and external contact lists
• Schedule and manage conference meetings and reservations
• Assist with maintaining purchase log and the purchasing process life cycle
• Assist in the preparation of regularly scheduled reports
• Assist new hires with CAC paperwork submission
• Develop and maintain a filing system
• Receive, sort, and distribute the mail
• Travel Coordination
• Assist with employee travel arrangements
• Acts as a backup travel preparer for government travel
• Schedule Federal Passport application/renewals
• POC for visitor request forms: Coordinate with staff for approval, notify Security, andschedule with IT for CAC area access
• Intake and routing of visitors to areas as required
• Serve as POC when manager is not directly available
• Support guests
• Assist with maintaining purchase log and the purchasing process life cycle
• Promotional flyers and documents, support internet and intranet content
• Carry out administrative duties such as filing, typing, copying, binding, scanning, andother related tasks
• Assist with maintaining site documentation such as handbooks, manuals, reports,diagrams, and more
• Create & Manage training database
• Safety training: Electricians, Operators, Operations
• Notify staff of training requirements and dates (cybersecurity training, etc.)
• Promotional flyers and documents, support internet and intranet content
• Maintain computer and manual filing systems
• Handle sensitive information in a confidential manner

Requirements

• HS Diploma required
• 3 plus years of hands-on administrative office related experience
• MS Office to include Word, Excel and PowerPoint
• Excellent communication and customer service skills

We invest in the lives of our employees, both in and out of the workplace, by providing competitive pay and benefits packages. Benefits offered may include health care, dental, vision, life insurance; 401(k); education assistance; paid time off including PTO, holidays, and any other paid leave required by law. The salary offered will depend on several factors including, but not limited to, relevant experience, skills, education, geographic location, internal equity, business needs, and other factors permitted by law. Posted pay ranges are a general guideline only and are not a guarantee of compensation or salary.

EEO Statement

ASRC Federal and its Subsidiaries are Equal Opportunity employers. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.

Job Details

Job Family SCA

Job Function SCA

Pay Type Hourly