Administrative Assistant

Tech9; Eureka (CA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical

Dental

Vision benefits

401K match (up to 4%)

Vacation Pay

Holiday Pay

Sick Pay

Employer paid life insurance

Employee Assistance Program

Employee incentives and rewards

Employee Cafeteria Account (FSA)

Health Savings Account (HSA)

Public Service Loan Forgiveness

Job summary

Remi Vista, Inc. in Eureka, CA seeks an organized administrative assistant to support executives by handling clerical tasks and keeping operations running smoothly.

The role involves scheduling appointments, routing mail, preparing reports, coordinating meetings, and maintaining files. Proficiency in Microsoft Office and basic data entry is expected, with an accredited certificate or relevant experience preferred.

Qualifications

• Knowledge of office productivity software such as Microsoft Office
• Ability to read and interpret documents, and write routine reports
• Ability to speak effectively before groups of customers or employees of the organization

Responsibilities

• Route incoming mail and file correspondence.
• Schedule and coordinate manager's calendar and appointments.
• Answer and screen calls; arrange conference calls.
• Prepare outgoing mail, emails, and faxes.
• Greet visitors and direct to appropriate area.
• Coordinate travel schedules and reservations.
• Prepare meeting agendas; reserve facilities and record minutes.
• Order supplies and arrange equipment maintenance.
• Maintain organized file systems and records.
• Produce routine reports and statistical documents.
• Assist with research and data compilation.
• Perform other duties as assigned by the Office Manager/Director.

Skills

Microsoft Office

Communication skills

Scheduling

Data entry

Education

One-year certificate from college or technical school

3–6 months' related experience and/or training

Equivalent combination of education and experience

Tools

Database systems

Electronic health record systems

Job description

Summary

Schedules appointments, gives information to callers, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties.

Essential Duties and Responsibilities

• Routes incoming mail.
• Locates and attaches appropriate file to correspondence to be answered by employer.
• Composes and types of routine correspondence.
• Organizes and maintains file system and files correspondence and other records.
• Answers and screens manager's telephone calls and arranges conference calls.
• Coordinates manager's schedule and makes appointments.
• Greeting scheduled visitors and conducts to appropriate area or person.
• Arranges and coordinates travel schedules and reservations.
• Conducts research, and compiles and types of statistical reports.
• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.
• Makes copies of correspondence or other printed materials.
• Prepares outgoing mail and correspondence, including e-mail and faxes.
• Orders and maintains supplies and arranges for equipment maintenance.
• Any other job-related duties as may be assigned by the Office Manager/Regional or District Director

Supervisory Responsibilities: This job has no supervisory responsibilities.

Employee Conduct and Work Rules

Education and/or Experience

• One year certificate from college or technical school or
• three to six months' related experience and/or training or
• equivalent combination of education and experience

Language Skills

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees of organization.

Reasoning Ability

• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills

To perform this job successfully, an individual should have knowledge of and ability to effectively use office productivity software, such as Microsoft Office (Excel, Word, Outlook). Must be able to learn and effectively use the agency's database and electronic health record systems.

Certificates, Licenses, Registrations

Must have a current CA. driver's license.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit and use hands to finger, handle, or feel. The employee is frequently required to stand, walk and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds.

Benefits

• Medical
• Dental
• Vision benefits
• 401K match (up to 4%)
• Vacation Pay
• Holiday Pay
• Sick Pay
• Employer paid life insurance
• Employee Assistance Program
• Employee incentives and rewards
• Employee Cafeteria Account (Flexible Spending Account or FSA)
• Health Savings Account (HSA)
• Public Service Loan Forgiveness

Remi Vista, Inc. is an Equal Opportunity Employer.