Administrative Assistant

Gannon University; Erie (Erie County); Hybrid; USD 38,000 - 52,000; Full time

Job summary

Gannon University in Erie, PA seeks an Administrative Assistant to provide secretarial and administrative support for the Physician Assistant Department, under supervision of the Academic Program Director. This role requires organization, judgement, and a commitment to the University’s Mission.

The position handles communications and reports, manages files, assists with event planning, and supports purchases, budgets, and coordination with clinical partners, students, and faculty.

Qualifications

• High school diploma or equivalent required.
• Experience in administrative support and data collection.
• Excellent time management and organizational skills.
• Strong written and oral communication abilities.
• Ability to maintain confidentiality of student information.
• Proficiency in Microsoft Word and Excel.
• Willingness to support a nine-member faculty team.

Responsibilities

• Accurately and independently prepares communications and reports for assigned academic unit(s).
• Prioritizes tasks per university and unit needs with attention to criticality.
• Prepares and maintains accurate student, faculty, and program files/data.
• Processes graduates’ licensure and credentialing paperwork with the director.
• Provides data, exam proctoring, onboarding requirements for clinical partners.
• Assists with purchases, expenses, inventory and budget data; maintains documentation.
• Facilitates communication among university offices to support operations.
• Assists with event planning and coordination for the academic unit.
• Provides full secretarial support using MS Office and university systems (Colleague, Informer, Workday).
• Performs other duties as assigned within job scope.

Skills

Administrative support

Time management

Organizational skills

Written and oral communication

Team support

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Colleague

Informer

Workday

Job description

The Administrative Assistant will provide secretarial and administrative support for the Physician Assistant Department. This position is expected to perform multiple duties requiring organization and judgement. Candidates must be able to support and promote the University’s Mission.

This position works under supervision from the Academic Program Director.

ESSENTIAL FUNCTIONS :

1. Accurately and independently prepares communications and reports for assigned academic unit(s), including accreditation and clinical education.

2. Prioritizes task initiation and completion consistent with needs of the university and academic unit(s), considering criticality and complexity of the task.

3. Prepares and maintains accurate student, faculty, and program files/data consistent with accreditation and university expectations.
4. Partners with the academic unit program director to process graduates’ licensure and credentialing paperwork.
5. Provides assigned academic unit(s) and student body with inquiries, data (as appropriate), exam proctoring, and onboarding requirements for clinical partners.

6. Provides assigned academic unit assistance with management of purchases, expenses, inventory and budget data; monitors and maintains budget and inventory documentation.

7. Facilitates necessary and accurate communication to and among university offices to support seamless operations and service to our students, employees, guests, and community partners.

8. Assists academic unit program with event planning and coordination.

9. Provides full secretarial support using Microsoft Office software applications, including but not limited to Excel, Outlook, PowerPoint and Word, as well as university services software such as Colleague, Informer and Workday.

10. Performs other duties as assigned within the scope and responsibility and requirements of the job.

SUPERVISORY RESPONSIBILITIES :
This position works under limited supervision but may receive instruction from and support other professionals. This position may assign and check work of student workers and graduate assistants.
CONTACT WITH OTHERS :
Internal: Has contact with administrators of all levels, faculty, staff, and students, exchanging information and resolving problems, and responding to requests for service.
External: Has contact with general public, responding to inquiries or arranging meetings, and securing information.

Required Qualifications

Requirements include a high school degree or equivalent; previous experience with administrative support roles and data collection; excellent time management and organizational skills; excellent professional written and oral communication skills; the ability to maintain the confidentiality of student information; proficiency in Microsoft Word and Excel; and the ability and willingness to support a team of nine faculty members. The successful candidate must be able to support and promote the University’s Mission.

Preferred Qualifications

Previous experience working with an accredited academic program and/or working in healthcare administration and/or hospital systems.

Physical Demands

Must be able to meet the physical demands associated with a busy academic environment.

Exempt Status

Exempt Status Non-Exempt

Position Classification

Position Classification Support Office

Position Type

Position Type Staff

Employment Status

Employment Status Full-Time

Position Length

Position Length 12M

Hours per Week

Hours per Week 37.5

Work Schedule

Work Schedule M-F 8-4:30

Shift

Shift 1st

Documents Needed To Apply

Required Documents

• Resume
• Cover Letter

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

Erie, Pennsylvania Campus
109 University Square
Erie, Pennsylvania 16541
1-800-GANNON-U or 814-871-7000

Ruskin, Florida Campus
105 Commercial Center Dr.
Ruskin, Florida 33573
1-800-GANNON-U or 814-871-7000