Administrative Assistant

Pilgrim's; Enterprise, Northern (AL, KY); Hybrid; USD 23,000 - 28,000; Full time

Benefits offered by this job

Vision

Medical

Dental

Paid time off

401(k)

Job summary

Pilgrim’s in Enterprise, AL is seeking an Administrative Assistant to provide comprehensive administrative, organizational, and operational support across multiple departments. This role acts as a liaison between management, employees, vendors, and external partners while ensuring accurate reporting and timely business activities.

The ideal candidate will have an Associate degree or related certification, at least two years of office experience, strong Microsoft Office skills (Outlook, Excel,

Qualifications

• Associate degree or related certification preferred; combination of education and experience considered.
• Minimum of two years in administrative/office support roles; multi-manager support preferred.
• Proficiency in MS Office Suite; strong communication and confidentiality.

Responsibilities

• Provide administrative support to managers and department leaders across the complex.
• Prepare, maintain, and distribute reports, spreadsheets, presentations, and other documents.
• Coordinate meetings, travel, and manage correspondence with internal and external partners.
• Assist with budget tracking, invoices, and expense reporting.
• Ensure accurate reporting and timely completion of business activities.

Skills

Organizational skills

Communication skills

Attention to detail

Problem solving

Independent worker

Education

Associate degree or related certification

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

PowerPoint

Teams

SAP

Job description

Administrative Assistant

At Pilgrim’s, Safety Is A Condition, which means the safety of our team members comes first - always.

Ready to start a new chapter in your career? We’re looking for a highly organized and detail-focused Administrative Assistant to join our team in Enterprise, AL. The Administrative Assistant provides comprehensive administrative, organizational, and operational support to multiple departments and leaders across the complex. This role serves as a key liaison between management, employees, vendors, and external partners while ensuring efficient office operations, accurate reporting, effective communication, and timely completion of business activities. The Administrative Assistant is expected to deliver exceptional customer service, maintain confidentiality, and contribute to the overall success of the facility through proactive support and attention to detail.

Responsibilities:

• Provide administrative support to managers and department leaders across the complex.
• Prepare, maintain, and distribute reports, spreadsheets, presentations, and other business documents.
• Collect, organize, and analyze data for operational, personnel, and financial reporting.
• Assist management with recurring reporting requirements and special projects.
• Manage incoming correspondence, phone calls, emails, and inquiries in a professional and timely manner.
• Coordinate meetings, including scheduling, preparing materials, arranging meals, and managing meeting logistics.
• Arrange travel accommodations and maintain travel-related documentation as needed.
• Maintain records, files, and documentation in accordance with company standards.
• Assist with budget tracking, purchasing requests, invoices, and expense reporting.
• Order and maintain office supplies and coordinate office equipment and facility needs.
• Support employee engagement activities, events, recognition programs, and communication initiatives.
• Assist with data entry and reporting within SAP and other company systems.
• Support onboarding, training, and administrative activities as assigned.
• Exercise professionalism and confidentiality when handling sensitive information.
• Perform other duties and special projects as assigned.

What You’ll Need:

• Education: Associate degree, technical certification, or coursework in Business Administration, Office Management, Human Resources, Accounting, or a related field preferred. A combination of education and directly related experience may be considered in lieu of formal education requirements.
• Experience: Minimum of two (2) years of administrative, office support, or related experience preferred. Experience supporting multiple managers or departments is strongly preferred. Manufacturing, food production, or industrial environment experience is a plus.
• Skills: Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, and Teams; strong organizational and time management skills with the ability to manage multiple priorities; excellent verbal and written communication skills; ability to maintain confidentiality and handle sensitive information appropriately; strong attention to detail and accuracy; demonstrated problem-solving and critical-thinking skills; ability to work independently and collaboratively in a fast-paced environment; SAP experience preferred.

Why Work for Pilgrim’s?

• Schedule: Monday - Friday with occasional weekends and holidays; occasional flexibility in schedule may be required to support business needs, meetings, training activities, or special events.
• Benefits: Vision, Medical, and Dental coverage begin after 60 days of employment;
• Paid Time Off: Sick leave, vacation, company-observed holidays or, any other statutorily required paid leave;
• 401(k): company match begins after the first year of service and follows the company vesting schedule;
• Salary Range: $16.46 – $20.58 per hour based on experience.
• Career Development: Our company is dedicated to supporting professional growth by offering continuous learning opportunities and a focus on career growth through various learning and development programs;
• Better Futures

The Company is dedicated to ensuring a safe and secure environment for our team members and visitors. To assist in achieving that goal, we conduct drug, alcohol, and background checks for all new team members post-offer and prior to the start of employment. The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work.

About us:

Pilgrim’s is a leading global food company with more than 62,000 team members worldwide. The company processes, prepares, packages, and delivers fresh, frozen, and value-added food products for customers in more than 100 countries. Pilgrim’s operates protein processing plants and prepared foods facilities in 14 states, Puerto Rico, Mexico, the U.K, the Republic of Ireland and continental Europe.

Our mission:

To be the best in all that we do, completely focused on our business, ensuring the best products and services to our customers, a relationship of trust with our suppliers, profitability for our shareholders and the opportunity of a better future for all of our team members.

Our core values are:

Availability, Determination, Discipline, Humility, Ownership, Simplicity, Sincerity

EOE, including disability/vets

Unsolicited Assistance: JBS and its companies do not accept unsolicited assistance from any recruitment vendors for any of our open jobs. All resumes or candidate profiles submitted by recruitment vendors or headhunters to any employee at JBS and its companies or via the applicant tracking system, in any form without a valid written request and search agreement previously approved by HR, will be solely owned by JBS and its companies. No fees will be paid should the candidate be hired by JBS and its companies because of an unsolicited referral.