Administrative Assistant

Level One Personnel; Ellicott City (MD); On-site; USD 45,000 - 62,000; Part time

Benefits offered by this job

Employee ownership

Annual discretionary performance bonus

Paid time off

401(k) with company match

Medical, dental and vision benefits

Prescription drug coverage

Life and disability insurance

HSA for healthcare

Wellness programs

Career development opportunities

Job summary

Level One Personnel is seeking an Administrative Assistant to join our Woodstock/Ellicott City, MD on-site team. This part-time role (25 hours/week) supports the projects and finance teams, ensuring smooth daily operations and accurate data handling.

The ideal candidate demonstrates flexibility, strong attention to detail, and a proactive approach to supporting colleagues. Candidates should have relevant office experience and proficiency with the listed software tools.

Qualifications

• Associate or bachelor’s degree preferred.
• Experience in an administrative role.
• Excellent verbal, written and interpersonal communication skills.
• Ability to multitask, adapt to change, and strive for continuous learning.
• Ability to act with discretion when handling confidential information.
• Ability to effectively handle difficult situations and remain calm under pressure.
• Ability to develop and maintain effective stakeholder relationships.
• Ability to create, edit, proofread, and format documents/presentations.
• Ability to learn and adapt to new software environments.
• Intermediate to Advanced skills in Word, Outlook, Teams, PowerPoint, Excel, PDF applications, and OneNote.

Responsibilities

• Supporting day-to-day operations by performing administrative tasks for managers, departments, or teams.
• Data entry, document creation, document filing, communications both internally and externally.
• Updates company systems.
• Enter and maintain client and contact information.
• Developing and maintaining customer-focused relationships with all stakeholders.
• Answering main phone line and routing messages, supporting mail & courier requests.
• Routing general company inquiries received.
• Registering on and maintaining vendor portals.
• Ensuring appropriate document control and compliance through filing, composing, and editing documents and reports.
• Assist in preparation for trade shows.
• Arranging travel reservations for executives.
• Preparing office set-up for new hires, greeting new staff upon arrival, and participating in their orientation.
• Greeting visitors and directing them to meeting rooms, connecting them with employees.
• Accounts Receivable: communications with clients and internal staff, write-offs, AR review meetings, account analysis.
• General Office Management: facilities, vendor management, orders, equipment.

Skills

Communication skills

Multitasking

Discretion

Stakeholder relationships

Document formatting

Learning software

Interpersonal skills

Proofreading

Education

Associate/Bachelor's degree preferred

Office administration certificate

Tools

Word

Outlook

Teams

PowerPoint

Excel

PDF applications

OneNote

Job description

Job Title:Administrative Assistant

Location:Woodstock/Ellicott City, MD (on-site)

Hours:Part-time, 25 hours per week

Pay:$45,000 - $62,000/year

Type of Hire:Direct Hire

Job Summary:

Our client is seeking an administrative assistant to work in a collaborative and fast-paced environment. This role will play an important part in helping the projects and finance team. Our client is seeking a candidate that is flexible, adaptable, detail-oriented, and enjoys supporting the team to achieve shared goals.

Responsibilities

• Supporting day-to-day operations by performing administrative tasks for managers, departments, or teams.
• Data entry, document creation, document filing, communications both internally and externally.
• Updates company systems
• Enter and maintain client and contact information.
• Developing and maintaining customer-focused relationships with all stakeholders.
• Answering main phone line and routing messages, supporting mail & courier requests. Routing general company inquiries received.
• Registering on and maintaining vendor portals.
• Ensuring appropriate document control and compliance through filing, composing, and editing documents and reports.
• Assist in preparation for trade shows.
• Arranging travel reservations for executives.
• Preparing office set-up for new hires, greeting new staff upon arrival, and participating in their general company orientation.
• Greeting visitors and answering their questions, directing them to meeting rooms, and connecting them with employees.
• Accounts Receivable responsibilities include communications with clients and internal staff, writing off unpaid interest, holding recurring A/R review meetings, account analysis as needed by internal and external clients.
• General Office Management responsibilities including facilities management, vendor selection and management, ordering office supplies, office equipment management.

Qualifications

• Associate or bachelor’s degree preferred, diploma or certificate in office administration program preferred.
• Experience in an administrative role.
• Excellent verbal, written and interpersonal communication skills.
• Ability to multitask, adapt to change, and strive for continuous learning.
• Ability to act with discretion when handling confidential information.
• Ability to effectively handle difficult situations and remain calm under pressure.
• Ability to develop and maintain effective stakeholder relationships.
• Ability to create, edit, proofread, and format documents/presentations.
• Ability to learn and adapt to new software environments.
• Intermediate to Advanced skills in Word, Outlook, Teams, PowerPoint, Excel, PDF applications, and OneNote.

Benefits:

Our offerings could include:

• Employee ownership opportunity that builds long-term value
• Annual discretionary performance bonuses
• Paid time off
• 401(k) with company discretionary match
• Medical, dental and vision benefits
• Prescription drug coverage and telemedicine services
• Life, AD&D and disability insurance
• HSA for healthcare and dependent care
• Mental health and wellness support, including Employee Assistance Programs
• Career growth pathways
• Access to education and professional development courses
• Ongoing opportunities to learn new skills

Level One Personnel is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other status protected by law.