Administrative Assistant

Ysleta Del Sur Pueblo; El Paso (TX); On-site; USD 21,000 - 34,000; Full time

Job summary

Ysleta Del Sur Pueblo in El Paso, TX seeks an Office Administrative Assistant to support the Department of Cultural Preservation. You will manage databases, calendars, meetings, and correspondence, and handle information requests.

Requires High School Diploma/GED, 3 years office experience, Texas Driver License, and ability to pass drug screen and background check. Proficiency with Microsoft Office and strong communication skills are essential.

Qualifications

• High School Diploma or GED.
• Three years of office experience as an administrative assistant.
• Valid Texas Driver License and insurable.
• Must pass a post-offer drug screen and a criminal background investigation.

Responsibilities

• Reviews, assigns, and closes out work orders.
• Proofreads, transcribes, and composes correspondence, memos, and forms.
• Assist Director with operational budgets.
• Maintains filing systems for contracts, inventory, invoices and other documents.
• Collects and compiles data using Excel and Access.
• Process fiscal tasks, including maintaining financial logs and disbursements.
• Schedules meetings, prepares agendas and materials, and takes notes.

Skills

Customer service

Communication

Interpersonal skills

Multi-tasking

Microsoft Office

Education

High School Diploma / GED

Job description

Job Details

Job Location: Communications - El Paso, TX 79927, Position Type: Full Time, Education Level: High School Diploma / GED, Salary Range: $14.86 - $24.15 Hourly, Travel Percentage: Negligible, Job Shift: Day, Job Category: Office Admin Support

POSITION SUMMARY

Performs routine administrative support functions such as managing databases, maintaining department calendars, planning and organizing meetings, generating correspondences, and handling information requests related to the Department of Cultural Preservation.

ESSENTIAL FUNCTIONS

• Reviews, assigns, and closes out work orders;
• Performs administrative support tasks such as proofreading, transcribing, composing correspondence, memos, and forms;
• Assist Director with operational budgets;
• Maintains hard copy and electronic filing system of records such as contracts, equipment inventory, invoices and other documents;
• Collects and compiles statistical data through the use of excel spreadsheets and access database applications;
• Performs fiscal related tasks to include maintaining financial logs, review invoices and prepare disbursements;
• Schedules meetings, confirms attendance, prepares agendas and meeting materials, take meeting notes and distributes accordingly;
• Answers telephone, takes detailed messages, and manages schedules for managers;
• Maintains inventory of office supplies and equipment;
• Other position related duties as assigned.

Qualifications

MINIMUM REQUIREMENTS: High School Diploma or its equivalent (GED); Three years working experience in an office environment as an administrative assistant; Must possess valid Texas Driver License and be insurable; Must be able to successfully pass a post-offer drug screen and a criminal background investigation.

KNOWLEDGE, SKILLS, ABILITIES

Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology; Proficient with Microsoft Office Applications; Strong customer service, interpersonal and communication skills; Demonstrated multi-tasking skills and ability to organize workload; Must possess excellent verbal and written comprehension; Must be motivated and willing to take initiative. Must be able to work varied shifts and weekends.

PHYSICAL REQUIREMENTS

• The person selected for this position may be required to sit for prolonged periods.
• Must be able to speak and hear.
• Employee must be able to use hands to reach and handle.
• May be required to stand, kneel, crawl, squat or bend.
• Employee is occasionally required to move or lift up to 25lbs.
• Vision requirements include: close vision and ability to adjust focus.

This description is a summary of principle responsibilities and is not intended to include all duties which may be assigned.

The right is reserved under provisions PL 93-638 Section (b), (f), (g), (i), 20 USD450 Indian Self Determination and Education Assistance Act of 1974 to give preference and opportunity for employment, training, and contracts to Indians.