Administrative Assistant

communityoptions; El Paso (TX); On-site; USD 14,490 - 20,638; Full time

Benefits offered by this job

Health Insurance

Paid Holidays

Generous PTO

Employee Discounts

403b Retirement Plan

Career Growth Opportunities

Tuition Reduction Partnerships

Job summary

Community Options, Inc. is hiring a Full-Time Administrative Assistant to provide administrative and secretarial support in El Paso, TX. The role involves arranging meetings, coordinating mailings, and assisting with special projects in a nonprofit setting.

Starting pay is $12.75 per hour. Requirements include a high school diploma or GED, two years of related experience, and proficiency in Microsoft Office. The position emphasizes strong communication, organization, and teamwork.

Qualifications

• High school diploma or GED required.
• Two years of related administrative experience.
• Proficiency in Microsoft Office Suite.
• Strong verbal and written communication skills.
• Ability to plan, prioritize, and multitask effectively.

Responsibilities

• Schedule and organize appointments, meetings, travel, and conferences.
• Screen calls, note messages, and transfer to staff as needed.
• Order office supplies and maintain equipment.
• Maintain filing systems and organize information thoughtfully.
• Manage daily and monthly staff schedules and conference room usage.
• Handle mail distribution and general office duties.
• Support management on special projects and teamwork tasks.
• Cooperate with licensing and department staff during inspections.

Skills

MS Office proficiency

Interpersonal skills

Verbal and written communication

Time management

Independent judgment

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

Community Options, Inc. is a national non‑profit agency providing services to individuals with disabilities in 12 states.

We are now hiring a Full‑Time Administrative Assistant to provide support in El Paso, TX. The Administrative Assistant provides administrative and secretarial support including arranging meetings, conferences, obtaining supplies, coordinating direct mailings, and working on special projects.

Starting Pay: $12.75 per hour

Responsibilities

• Schedule and organize appointments, meetings, travel, and conferences
• Screen incoming calls, denote detailed messages, and transfer calls to appropriate staff members
• Order office supplies and maintain office equipment
• Establish, develop, and maintain filing system
• Maintain daily and monthly schedules for all necessary staff to determine location and availability
• Organize and prioritize large volumes of information and calls
• Complete typing and copying as needed for management staff
• Open, sort, and distribute mail
• Maintain a neat and orderly office and reception area
• Work independently and within a team on special non‑recurring and ongoing projects
• Maintain conference room usage log
• Additional tasks and responsibilities may be assigned
• Employee must cooperate with the license and department staff in any inspection, inquiry, or investigation.

Minimum Requirements

• High school diploma or GED
• Two years of related administrative experience
• Valid driver’s license with a satisfactory driving record
• Proficient in Microsoft Office Suite
• Must have high level of interpersonal skills to handle sensitive and confidential situations
• Excellent verbal and written communication skills
• Independent judgment is required to plan, prioritize, and organize diversified workload
• Ability to prioritize workload with excellent time management skills
• Employment is contingent upon successful completion of checks of criminal background, central registry, child abuse registry, and drug testing

Benefits

• Competitive Insurance Benefits (Medical, Dental, Vision)
• Paid Holidays—Including a Birthday Holiday
• Generous PTO
• Employee Incentive & Discount Programs
• 403b Retirement Plan
• Incredible career growth opportunities
• University partnerships that include tuition reduction

Community Options is an Equal Opportunity Employer M/F/D/V.