Administrative Assistant

United Window & Door; Remote; USD 10,000 - 60,000; Full time

Job summary

A window and door company is seeking an experienced Administrative Assistant to support managers and employees. The role involves a variety of clerical tasks, including managing appointments, preparing reports, and maintaining office policies. Ideal candidates will have proficiency in MS Office, excellent communication skills, and attention to detail. This full-time position offers a pay range of $17.00 to $25.00 per hour and comes with benefits like paid time off and a 401k. The work location is remote.

Benefits

Paid time off

401k

Qualifications

• Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines.

Responsibilities

• Answer and direct phone calls.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Write and distribute correspondence and forms.
• Assist in the preparation of reports.
• Maintain online database.
• Update and maintain office policies.
• Order office supplies and research deals.
• Maintain contact lists.
• Book travel arrangements.
• Submit and reconcile expense reports.
• Provide general support to visitors.

Skills

Proficiency in MS Office

Attention to detail

Problem solving skills

Excellent written communication

Excellent verbal communication

Time management skills

Job description

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Maintain online database
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements and skills

• Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills

If you do not like making multiple phone calls and speaking on the phone this is not a job for you.

Job Type: Full-time

Pay: $17.00 - $25.00 per hour

Benefits

• Paid time off, 401k and many more

Experience

• Customer service: 1 year (Not required)

Work Location: Remote