Administrative Assistant

Southwest Concrete Paving Co.; El Mirage (AZ); On-site; USD 32,000 - 44,000; Full time

Job summary

Southwest Concrete Paving, an established defense-focused paving company, seeks an Administrative Assistant to support Transportation, Payroll, HR, A/P and A/R. The role requires handling confidential information in a fast-paced environment and coordinating timecards and reporting across multiple departments.

Candidates should have at least 1 year of office experience, strong MS Office skills, and Spanish-English bilingual abilities.

Qualifications

• Minimum of 1 year office, secretarial, or clerical experience.
• Knowledge of office and business routines.
• Computer experience with Microsoft Office and Outlook.
• Knowledge of standard office equipment operation.
• Bilingual (English and Spanish) Preferred.
• Working knowledge of Accounting Principles Preferred.

Responsibilities

• Perform general clerical and administrative duties.
• Type memos and letters and prepare excel spreadsheets for other departments when requested.
• Assist with HR and Onboarding functions including military base access requirements.
• Maintain accurate equipment files and folders.
• Help with weekly timecard coordination and entry.
• Submit weekly, quarterly, and annual transportation reports.
• Support administrative functions such as copying, scanning, and printing.
• Demonstrate proper office etiquette and a high level of professionalism.
• Other duties as assigned.

Skills

Bilingual English/Spanish

Office multitasking

Professionalism

Education

Accounting principles familiarity

Tools

Microsoft Office

Outlook

Job description

Southwest Concrete Paving is an established concrete paving company specializing in military airfield, FAA, and department of transportation work across the western United States. At Southwest we believe that quality and safety come first and have spent considerable resources to ensure those components are emphasized on every project. We believe that teamwork and communication is the way to achieve these goals, and we seek likeminded personnel who want to come and be part of a successful team.

POSITION SCOPE

Southwest Concrete Paving is looking for energetic, career-oriented team members to help integrate, grow, and establish a high-quality support staff for our field team. The Administrative Assistant will be responsible for supporting other departments including Transportation, Payroll, HR, Accounts Payable and Accounts Receivable. Some of the information processed will be confidential. This role requires the ability to multi-task and work in a fast-paced environment.

Primary Duties

• Perform general clerical and administrative duties
• Type memos and letters and prepare excel spreadsheets for other departments when requested
• Assist with HR and Onboarding functions including military base access requirements
• Maintain accurate equipment files and folders
• Help with weekly timecard coordination and entry
• Submit weekly, quarterly, and annual transportation reports
• Support administrative functions such as copying, scanning, and printing
• Demonstrate proper office etiquette and a high level of professionalism.
• Other duties as assigned

Background Requirements

• Minimum of 1 year office, secretarial, or clerical experience
• Knowledge of office and business routines
• Computer experience necessary with knowledge of Microsoft Office and Outlook
• Knowledge of standard office equipment operation
• Bilingual (English and Spanish) Preferred
• Working knowledge of Accounting Principles Preferred

Southwest Concrete Paving is an Equal Employment Opportunity Employer and an Equal Opportunity Employer of Protected Veterans and Individuals with Disabilities.

Pre-employment drug testing is required.

If you require an accommodation to submit an application, please email [e-mail] to request an accommodation. This email is only to request an accommodation to the application process and is not an email to inquire about the status of your application.