Administrative Assistant

Georgia Department of Public Health (GA); East Macon (GA); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Flexible schedule

Health insurance

Paid holidays

Retirement plan (ERS)

Job summary

Georgia Department of Public Health is seeking an Administrative Assistant in Macon to support public health initiatives statewide. The role provides clerical help, data entry, and customer service to residents and facilities, ensuring accurate information and smooth office operations.

The position emphasizes a professional demeanor, ability to handle confidential data, and reliable teamwork within a dynamic public health environment. A two-year related experience is preferred.

Qualifications

• High School diploma or GED required with two years of related experience.
• Proficient in Microsoft Office Suite; Excel expertise preferred.
• Experience with the Digital Health Department (DHD) platform is a plus.

Responsibilities

• Serve as a primary point of contact for the public when calling or visiting the office.
• Provide general clerical support: data entry/maintenance, copying, faxing documents.
• Generate bulk billing for annual fees in regulated program areas.
• Collect and enter accurate information for facilities and complaints.
• Provide clerical support and excellent customer service to clients.
• Receive and direct telephone calls and faxes as needed.
• Participate in required trainings and maintain records.

Skills

Microsoft Office

Excel

DHD platform

Education

High School diploma or GED

Tools

DHD platform

Job description

Pay Grade: F

Who we are.

We protect lives.The Georgia Department of Public Health is the lead agency entrusted by the people of Georgia to proudly protect lives and promote healthy lifestyles in diverse communities statewide. We are committed to preventing disease, injury, and disability; promoting health and well-being; and preparing the State of Georgia for responding to disasters.

What we offer.

• Make a Professional Impact – Build your career where it matters and protect lives in the community where you live, work, and play
• Enjoy Workplace Flexibility– Experience flexibility in how you work so you can be your best self for you and Georgia Residents
• Work witha Dynamic and Diverse Team– Collaborative and inclusive way of working where employees share ideas and leverage collective strengths
• Achieve Career Longevity – Countless opportunities for continuous learning/development that support a long-term career
• Take Part in a Hands-on Working Culture – Unique culture of active engagement and problem-solving, no matter your role
• Feel Pride in Where you Work – Be part of making an impact in public health alongside dedicated people just like you

Come join our team! As an Administrative Assistant with Macon-Bibb County Environmental Health, you will join a dedicated group of public health professionals working to protect the health and well-being of communities across the state by supporting vital public health initiatives. This role offers the opportunity to make a meaningful impact, a great schedule, and a healthy work-life balance, allowing you to grow your career while maintaining time for what matters most to you.

Primary Duties & Responsibilities

• Serves as a primary point of contact for the public when calling or entering the office
• Provides general clerical support including data entry/maintenance, copying, faxing documents
• Generates bulk billing for annual fees in regulated program areas
• Collects and enters accurate information for facilities and complaints
• Provides clerical support and excellent customer service to clients
• Receives and directs telephone calls and faxes accordingly
• Participates in all required training
• Helps with emergency preparedness response during declared emergencies
• Performs additional duties as assigned.

High School diploma or GED and two (2) years of job-related experience.

Preferred Qualifications

• Proficient in the core applications of Microsoft Office Suite
• Advanced knowledge of Excel
• Experience using the Digital Health Department (DHD) platform

The DPH Commissioner and agency leaders encourage all employees to engage in regular wellness activities and to make lifestyle choices that promote health and well-being.

The use of physical activity breaks during the workday is authorized to support this philosophy and help employees meet their wellness goals.A maximum of 30 minutes of physical activity may be allocated per workday, typically in the form of two 15-minute breaks or one 30-minute break.

Employment Information

State of Georgia employees are subject to the rules of the State Personnel Board regarding salary.

DPH accepts educational credentials recognized by the Council for Higher Education Accreditation (CHEA) and/or the US Department of Education (DOE) as valid. DPH will contact educational institutions to verify degrees, diplomas, licensures, and other relevant credentials.

The candidate selected for this position may be subject to pre-employment drug screening and a criminal background check.

Relocation assistance is not provided.

In the event of an identified emergency, you may be required, as a term and condition of DPH employment, to assist in meeting the emergency responsibilities of the department.

ADA Statement

DPH is committed to providing access and reasonable accommodation in its services, programs, activities, and employment for individuals with disabilities. To request a reasonable accommodation for the application or interview process, email include [e-mail].

DPH is an Equal Opportunity Employer

BENEFITS

Standard Benefits for Full-Time Salaried Employees

• In addition to a competitive salary, we offer a generous benefits package that includes a flexible schedule, training opportunities, health insurance, employee retirement plan (ERS GSEPS), deferred compensation, 13 paid holidays, vacation and sick leave, paid parental leave, dental, vision, long-term care, and life insurance.

Standard Benefits for Part-Time Employees

• Part-time employees are eligible to participate in the Georgia Defined Contribution Plan and receive paid parental leave.