Administrative Assistant

RbA STL; Earth City (MO); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

HSA contributions

401(k) with match

Annual bonus

PTO and Holidays

Job summary

Renewal by Andersen STL in Earth City, MO is seeking an Administrative Assistant to support the Project Management team. You will coordinate schedules, maintain project records, process permits and work orders, and help ensure smooth project execution from start to finish.

Use strong organizational and communication skills to manage calendars, document control, and cross-department collaboration. Proficiency in Microsoft Office and scheduling software is required; prior construction or home

Qualifications

• 2+ years in administrative, scheduling, or project coordination roles.
• Strong organizational, communication, and time-management skills.
• Proficiency with Microsoft Office and scheduling software.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Coordinate schedules for Project Managers and subcontractors.
• Maintain customer and project records within company systems.
• Process permits, approvals, work orders, and project documentation.
• Update project statuses and generate reports as needed.
• Coordinate job site visits, meetings, and appointment transfers.
• Manage calendars, schedule changes, and time-off requests.
• Support special projects and process improvement initiatives.
• Partner with internal teams to deliver an outstanding customer experience.

Skills

Administrative experience

Scheduling

Project coordination

Customer service

Time management

Communication

Tools

Microsoft Office

Scheduling software

Job description

Administrative Assistant

Renewal by Andersen | Earth City, MO

Schedule: Monday-Friday, 7:00 AM - 4:00 PM (hours may vary based on business needs) Starting Pay: $20.00/hour

About Us

Renewal by Andersen, the full-service window replacement division of Andersen Corporation, is the nation's leading replacement window company. We are committed to delivering outstanding products, exceptional service, and an industry-leading customer experience.

Position Summary

We are seeking a detail-oriented and organized Administrative Assistant to support our Project Management team. In this role, you'll help coordinate schedules, manage project documentation, maintain customer records, and collaborate with multiple departments to ensure projects run smoothly from start to finish.

Key Responsibilities

• Coordinate schedules for Project Managers and subcontractors
• Maintain customer and project records within company systems
• Process permits, approvals, work orders, and project documentation
• Update project statuses and generate reports as needed
• Coordinate job site visits, meetings, and appointment transfers
• Manage calendars, schedule changes, and time-off requests
• Support special projects and process improvement initiatives
• Partner with internal teams to deliver an outstanding customer experience

Qualifications

• 2+ years of administrative, scheduling, project coordination, or customer service experience
• Strong organizational, communication, and time-management skills
• High attention to detail and accuracy
• Proficiency with Microsoft Office and scheduling software
• Ability to manage multiple priorities in a fast-paced environment
• Scheduling or dispatching experience preferred
• Experience in construction, home improvement, project management, or service operations is a plus
• Medical, Dental, Vision, and Life Insurance
• HSA contributions
• 401(k) with company match
• Annual bonus opportunities
• Paid Time Off and Paid HolidaysSupportive team environment

Why Join Us?

At Renewal by Andersen, you'll be part of a team built on Accountability, Collaboration, Excellence, Integrity, and Trust. If you're looking for an opportunity to grow your career with a respected industry leader, we'd love to hear from you.

"Have nothing but great things to say about the window installation done today by John Hutchinson with Renewal by Andersen! He was friendly, personable and professional and did a great job installing. He did a great job of putting down roller pads and tarps with next to zero clean up. Would highly recommend them for any window replacement needed!"

Mark V.

"We had our new Renewal by Andersen windows installed on June 5th & 6th, 2025 and we LOVE them! The quality, beauty, and functionality are best-in-class! The whole experience from dinner presentation at Lazy River Grill, the initial in-home sales consultation and measurement, the regular communications from the salesman and concierge, and the installation team's professionalism and skills made the process so seamless. This is the second home we have opted for Renewal windows and doors and have been delighted both times! Thank you Renewal by Andersen STL! "

Jeff C.

"I had an excellent experience with RbA STL. Our designer, Courtney, was great and the finished product is awesome. The installation was easy and the gentlemen left our home cleaner than they found it upon entering. I would recommend RbA STL - you'll get tired from their constant contacts, and that's a GOOD thing!"

• Showroom at West County Mall - Store #1095