Administrative Assistant

Robins & Morton; Durham (NC); On-site; USD 34,000 - 52,000; Full time

Job summary

Robins & Morton in Durham, NC, seeks an Administrative Assistant to provide exceptional support to a department and ensure smooth daily operations.

The role requires proficiency in Microsoft Office, English communication, and the ability to read construction documents; 3 years’ experience preferred. Notary public is a plus, with opportunities to grow within a respected construction firm.

Qualifications

• High School Diploma or GED required; associates or bachelor’s degree preferred.
• 3 years’ experience as administrative assistant, construction experience preferred.
• Ability to read and speak English, write in a business professional manner.
• Proficient in Microsoft Office programs.
• Notary Public Commission preferred.

Responsibilities

• Create and maintain travel accommodations.
• Schedule, plan, and coordinate meetings.
• Create and distribute correspondence (memos, emails, letters, and binders).
• Process pay applications, invoices, and purchase orders.
• Maintain and coordinate team calendars.
• Assist in preparation of project close out documents.

Skills

English language

Business writing

Calendar management

Communication

Education

High School Diploma or GED

Associates or Bachelor's preferred

Tools

Microsoft Office

Job description

The desire to pursue a career in construction may have been planted in your heart early, passed down from generations or seeded by an early fascination with the building process. There may have been the realization that construction aligns with your skills and interests. Or maybe it happened later, when you saw an opportunity to take your career in a new direction.

You want to be part of a team that shares this passion and sense of purpose—a team that works collaboratively, respecting and listening to each other and treating each other like family. You want opportunities to grow, and you care about work-life balance. You want to know that the company you work for is ethical and responsible.

We know you can work for any company, but if you want a career with a company that’s been named a Best Place to Work, is Building With Purpose®, cares about others, and allows you to be true to yourself, your calling, your passion and your values—come build something great with us. Be a True Builder®.

The Administrative Assistant provides exceptional support to a department, division or manager(s) to ensure smooth daily functioning of the organization. He/she processes administrative items, organizes company activities, handles projects, and much more.

YOUR DAY-TO-DAY: (Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job)

• Create and maintain all travel accommodations.
• Schedule, plan, and coordinate meetings.
• Create and distribute correspondence (memos, emails, letters, facsimiles, and binders).
• Create Expense Reports.
• Order office supplies as needed.
• Process and distribute all incoming & outgoing mail.
• Handle phone calls from clients and vendors. Communicate messages received in effective manner.
• Assist with processing pay applications, invoices, and purchase orders.
• Process all time cards for division, making sure properly coded and to Payroll, timely.
• Assist with arrangements for sales outings.
• Maintain and coordinate team member’s calendars.
• Assist in the preparation of project close out documents, as needed.
• Assist in maintaining OSHA, MSHA and MSDS logs and files.
• Assist in maintaining Purchase Order Log, Material Status Log, Submittal Status Log, RFI Log, Change Order Log, and Proposed Change Order Log.
• Assist trade partners and vendors with Textura processes and keep required documents updated.

WHAT YOU BRING TO THE TEAM: (Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job)

• High School Diploma (or GED or High School Equivalence Certificate). Preferably, an Associates or Bachelor’s Degree.
• 3 years’ experience as administrative assistant, preferably construction experience.
• Ability to read and speak English, to write in a business professional manner, to read and interpret construction documents, general business periodicals, technical procedures.
• Proficient in all Microsoft Office programs.
• Preferably, a Notary Public Commission.

Robins & Morton is a privately held construction firm based in Birmingham, Alabama, with offices in Charlotte, Dallas, Huntsville, Miami, Nashville, Orlando, San Antonio, Tampa and Raleigh-Durham. The firm specializes in the construction of healthcare, hospitality, higher education, entertainment, sports and government buildings. Since 1946, the firm has built a reputation as a trusted advisor to clients nationwide by cultivating a high-performing team that values integrity, safety, and innovative thinking. Robins & Morton is consistently ranked as one of the top 100 contractors in the United States, and one of the top 15 in the Southeast.