Administrative Assistant

Talentify; Duncanville (TX); On-site; USD 26,000 - 29,000; Full time

Job summary

Aston Carter in the Dallas area is seeking an Administrative Assistant to manage work orders in a customer’s online system and support field crews by coordinating schedules and providing project updates. The role acts as a bridge between operations and technical needs, requiring strong communication and routine, detail-oriented work.

The position is contract-to-hire and onsite in Duncanville, TX with typical daytime hours, advancement opportunities, and benefits eligibility.

Qualifications

• Experience in administrative assistance and project support.
• Proficiency in Microsoft Office, especially Excel and Microsoft Dynamics.
• Strong written and verbal communication.
• Familiarity with work management systems or processes.
• Ability to plan, multi-task, and manage time.

Responsibilities

• Identify new work in the customer’s online Work Management System.
• Process work packets to create actionable projects for field employees.
• Gather and disseminate locate information for underground utility lines.
• Distribute information to the field to help facilitate their work.
• Update project information and status in the work management system.
• Submit and track service requests with the system.
• Report project status information to project supervisors.
• Maintain schedules for field crews and advocate for them.
• Interface with the customer’s Work Management System specialists.

Skills

Administrative support

Microsoft Office

Excel

Microsoft Dynamics

Communication skills

Work management systems

Time management

Education

High school diploma or GED

Associates degree preferred

Tools

Microsoft Dynamics

Job description

Job Title: Administrative AssistantJob Description

We are seeking an Administrative Assistant who will act as a crucial liaison, managing the flow of work orders in a customer's online system. This role involves processing packets into actionable projects, coordinating utility locates, distributing field information, updating project statuses, and supporting field crews by managing schedules and advocating for their needs. The successful candidate will bridge operations and technical needs, often requiring skills in business, systems, or HR.

Responsibilities

• Identify new work in the customer’s online Work Management System.
• Process work packets to create actionable projects for field employees.
• Gather and disseminate locate information for underground utility lines.
• Distribute information to the field to help facilitate their work.
• Update project information and status in the work management system.
• Submit and track service requests with the system.
• Report project status information to project supervisors.
• Maintain schedules for field crews and advocate for them.
• Interface with the customer’s Work Management System specialists.

Essential Skills

• Experience in administrative assistance and project support.
• Proficiency in Microsoft Office, especially Excel and Microsoft Dynamix.
• Strong communication skills, both written and verbal.
• Familiarity with work management systems or processes.
• Ability to plan, multi-task, and manage time effectively.

Additional Skills & Qualifications

• High school diploma or GED required; Associates degree preferred.
• Experience in the construction or energy industry is a plus.
• Detail-oriented, consistent, and reliable.
• Thrive in a routine, even if sometimes mundane.

Work Environment

The position is based in a field office at the Dallas location. The typical work schedule is from 7:00/7:30 AM to 3:30/4:00 PM. The environment is not exposed to adverse conditions. Advancement opportunities are available.

Job Type & Location

This is a Contract to Hire position based out of Duncanville, TX.

Pay and Benefits

The pay range for this position is $19.00 - $21.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Duncanville,TX.

Application Deadline

This position is anticipated to close on Sep 26, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.