Administrative Assistant

theweitzcompany; Des Moines (IA); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Competitive Pay

Rewarding Bonus Program

Comprehensive Benefits Package

401(k) Retirement Savings Plan with Company Match

Tuition Reimbursement

Job summary

The Weitz Company is seeking an Administrative Assistant in Des Moines. This role involves various clerical and administrative duties such as greeting guests, routing calls, and supporting office operations. The ideal candidate should possess strong organizational skills, welcome professionalism, and at least one year of administrative experience.

They will assist in event coordination and directly support the team, ensuring a smooth operational flow. This is a great opportunity to contribute to a supportive workplace while working Monday-Friday, 7:30 am to 4:30 pm.

Qualifications

• 1+ years of experience in an administrative role.
• Experience with event coordination is a plus.
• Must be flexible and able to balance multiple items/requests.

Responsibilities

• Assist in coordination of meetings and company events.
• Greet guests and route incoming calls.
• Provide coverage for the Front Desk Administrative Assistant as needed.

Skills

Welcoming and professional

Ability to build positive relationships

Organized and detail-oriented

Excellent written and verbal communication skills

High level of confidentiality

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

Are you highly organized and enjoy creating a welcoming environment for employees and visitors? The Weitz Company is hiring an Administrative Assistant to support our Des Moines office. The Administrative Assistant will perform a wide variety of clerical and administrative duties including greeting guests, routing incoming calls, and assisting with assigned projects. This role will also fill in to cover for our Front Desk Administrative Assistant as needed. If you’re looking to join a company where you can make a positive impact, this could be a great fit for you!

The Weitz Company has been Building a Better Way since 1855. We are a full‑service construction company, general contractor, design‑builder, and construction manager with office locations throughout the United States. We believe our employees to be our most valuable asset, and we are committed to growing a diverse and inclusive culture that inspires, motivates, and continuously improves.

What You’ll Do:

• Assist in coordination and organization of company events such as meetings, travel, conferences, and department/client activities
• Coordinate catering orders for onsite meetings/trainings
• Ensure onsite meetings/trainings run smoothly
• Assist with contract management
• Greet guests in a warm and friendly manner
• Route incoming calls accurately
• Provide coverage during lunch break and vacation for the Front Desk Administrative Assistant
• Process and cost code invoices in a timely manner
• Monitor, order, and stock supplies for the office, break room, and mail service area
• Receive, sort, and forward mail to appropriate individual/department in a timely manner
• Identify solutions for various administrative issues and assemble material from files and records to complete special projects
• Prepare reports, memoranda, routine correspondence on behalf of the company
• Provide general support and assist other members of the administrative team as needed
  
• Professionally represent The Weitz Company and create an excellent first impression

What We’re Looking For:

• Experience:
  • 1+ years of experience in an administrative role
  • Experience with event coordination is a plus
• Skills:
  • Welcoming and professional
  • Ability to build positive relationships
  • Organized and detail‑oriented
  • Flexible and able to balance multiple items/requests with frequent interruptions
  • Excellent written and verbal communication skills
  • High level of confidentiality
  • Analytical ability to gather and summarize data for reports
• Technology:
  • Proficient in Microsoft Office including Word, Excel, PowerPoint, and Outlook
  • Ability to learn specific job‑related software upon hire
• Additional Requirements:
  • Ability to work in the office Monday – Friday during regular business hours
  • The Administrative Assistant will fill in for the Front Desk Administrative Assistant as needed. Must be able to work Monday – Friday, 7:30 am‑4:30 pm on those predetermined days.

What We Offer:

• Competitive Pay
• Rewarding Bonus Program
• Comprehensive Benefits Package with Tax‑Advantaged HSA and FSA offerings
• Employer‑Paid Short‑ and Long‑Term Disability Programs
• Employer‑Paid Life Insurance
• Generous Paid Time Off Provisions
• 401(k) Retirement Savings Plan with Company Match
• Tuition Reimbursement
• Fully Paid Parental Leave
• Voluntary Products Including: Critical Illness Insurance and Accident Insurance
• Corporate Wellness Program with Wellness Time Off and Rewards

Visa sponsorship is not available for this position at this time.

The Company does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of the Company without a prior written search agreement will be considered unsolicited and the property of the Company. Please, no phone calls or emails.

The Weitz Company, LLC (and its U.S.-based subsidiaries and affiliates) recognizes the value of and is committed to hiring and retaining a diverse and inclusive workforce. We are an Equal Opportunity Employer and follow applicable affirmative action guidelines and policies. All qualified applicants will receive consideration for employment (including minorities, females, veterans, and individuals with disabilities, regardless of sexual orientation, gender identity, or other protected categories in accordance with applicable state and federal laws). The Company is a drug and alcohol‑free workplace and background checks are required if applicable. Click here to review our Privacy Notice.