Administrative Assistant

Synectics Inc.; Denver (CO); Sur place; USD 50 000 - 70 000; Plein temps

Avantages offerts par ce poste

Healthcare Insurance

Dental Insurance

Vision Insurance

401(k) Plan

Résumé du poste

Synectics Inc. in Denver, CO is seeking an experienced administrative professional to support three leaders with calendar management, meeting logistics, and responsive task coordination. You will protect focus time, prepare agendas, track actions, and ensure materials are ready in advance.

A strong communicator with organization and prioritization skills thrives here. Responsibilities include triage of requests, travel coordination, expense processing, and cross-team collaboration to keep

Qualifications

• Approx. 5 years of experience managing multiple leaders' administrative needs preferred.
• Calendar and schedule management.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication.

Responsabilités

• Calendar management and prioritization, including resolving conflicts and protecting focus time.
• Preparing agendas, organizing pre-reads and ensuring materials are available before meetings.
• Capturing and tracking actions, decisions and follow-ups from key meetings.
• Coordinating recurring leadership cadences and maintaining a consolidated view of upcoming commitments and deadlines.
• Assisting with meeting logistics, rooms, Teams links, travel and events when needed.
• Managing routine administrative tasks such as expenses, corporate-card items and other time sensitive submissions.
• Assisting with document, presentation and communication coordination, including collecting inputs and managing review cycles.
• Triage incoming requests to ensure the right items reach the right leader without creating unnecessary meetings.
• Providing general administrative support across Customer Core and Customer Portfolio as priorities shift.
• Managing calendars for 3 people, expenses, travel, meeting set up's, on-site coordination - ideally in Denver.

Connaissances

Excellent communication

Highly organized

Calendar management

Stakeholder management

Time management

Multitasking

Meeting coordination

Presentation preparation

Leadership support

Description du poste

• Calendar management and prioritization, including resolving conflicts and protecting focus time
• Preparing agendas, organizing pre-reads and making sure materials are available before meetings
• Capturing and tracking actions, decisions and follow-ups from key meetings
• Coordinating recurring leadership cadences and helping maintain a consolidated view of upcoming commitments and deadlines
• Helping with meeting logistics, rooms, Teams links, travel and events when needed
• Managing routine administrative tasks such as expenses, corporate-card items and other time sensitive submissions
• Assisting with document, presentation and communication coordination, including collecting inputs and managing review cycles
• Helping triage incoming requests and ensuring the right items get to the right leader without everything becoming another meeting
• Providing general administrative support across Customer Core and Customer Portfolio as priorities shift
• Managing calendars for 3 people, expenses, travel, meeting set up's, on-site coordination - would prefer someone in Denver

Description

• Calendar management and prioritization, including resolving conflicts and protecting focus time
• Preparing agendas, organizing pre-reads and making sure materials are available before meetings
• Capturing and tracking actions, decisions and follow-ups from key meetings
• Coordinating recurring leadership cadences and helping maintain a consolidated view of upcoming commitments and deadlines
• Helping with meeting logistics, rooms, Teams links, travel and events when needed
• Managing routine administrative tasks such as expenses, corporate-card items and other time sensitive submissions
• Assisting with document, presentation and communication coordination, including collecting inputs and managing review cycles
• Helping triage incoming requests and ensuring the right items get to the right leader without everything becoming another meeting
• Providing general administrative support across Customer Core and Customer Portfolio as priorities shift
• Managing calendars for 3 people, expenses, travel, meeting set up's, on-site coordination - would prefer someone in Denver

Qualification

• Good communication extremely organized can manage multiple people at once shifting priorities
• Communication slide prep is a plus stakeholder mangement with calendars
• Approximately 5 years of experience managing multiple leaders' administrative needs is preferred.
• Calendar and schedule management.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication.
• Stakeholder management.
• Time management and prioritization.
• Meeting coordination and presentation preparation.
• Ability to manage multiple leaders' schedules.

Benefits

Healthcare Insurance: Synectics offers eligible employees and their dependents healthcare coverage through BlueCross BlueShield of Illinois. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics. Premiums are subsidized by Synectics.

Dental Insurance: Synectics offers eligible employees and their dependents a dental plan through MetLife. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.

Vision Insurance: Synectics offers eligible employees vision insurance through VSP. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.

401(k) Plan: The Synectics Inc. Investment Savings Retirement Plan. Synectics offers all employees who are 21 years of age or older the opportunity to invest in the 401(k) Plan on the first of the month following at least 1 calendar year after employment begins.

Synectics is an equal opportunity employer.