Administrative Assistant

Archdiocese-of-Denve; Denver (CO); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health, dental and vision coverage

Parental Leave

Generous PTO 22 days + 18 holidays

Retirement plan with employer match

Life insurance

Spiritual care programs

Job summary

The Archdiocese of Denver is seeking an Administrative Assistant to support the HTC Director of Hospitality and Archdiocesan offices, combining professional skills with a commitment to Catholic mission.

You will manage calendars, coordinate meetings, prepare committees packets, maintain records in Teams and SharePoint, and assist with financial processing. The role emphasizes confidentiality, strong communication, and a welcoming, service-oriented approach across multiple leaders.

Qualifications

• Catholic faith and fully initiated in communion with Church.
• Strong organizational skills and attention to detail.
• Experience with financial processing preferred.
• Ability to manage calendars and meetings.
• Ability to maintain confidentiality.
• Experience supporting multiple leaders.
• Proficiency with MS Office, SharePoint, Teams.

Responsibilities

• Support HTC Director of Hospitality daily operations and events.
• Prepare committee packets and manage documentation.
• Coordinate calendars and meetings for CFO/CHRO.
• Maintain records in Teams and SharePoint.
• Attend meetings and take minutes.
• Process invoices and expense reports as needed.

Skills

Administrative support

Calendar management

Communication

Confidentiality

Multitasking

Education

High school diploma

Associate degree

Tools

Microsoft Office

SharePoint

Teams

Job description

Overview

Are you ready to bring your professional skills and Catholic faith together to support the mission of the Church? The Archdiocese of Denver is seeking a reliable, organized, and mission-driven Administrative Assistant to support a dual role: (1) assisting the HTC (Holy Trinity Center) Director of Hospitality with the daily operations of the HTC; and (2) providing organized, professional, and mission-focused administrative support to Archdiocesan Committees, the Chief Human Resources Officer (CHRO), and the Chief Financial Officer (CFO).

Why Join Us?

• Live Your Faith: Be part of a workplace where Catholic values are celebrated and integrated into daily life.
• Mission-Driven Work: Your contributions will have a lasting impact on our Church and community.
• Dynamic Work Environment: Working on cross-functional service teams to work directly with parish teams as an extension of their local team.

Key Job Responsibilities

• 1) Holy Trinity Center Hospitality & Facility Support
  • Support the daily operation and hospitality of the HTC by assisting with meetings, ministry gatherings, events, guest accommodations, room setup, catering, supplies, facility readiness, and coordination of maintenance needs.
• 2) Committee Support
  • Packet Preparation
    • Setting up folders
    • Reminders to contributors
    • Teeing up documents for revision (Memo, Agenda, Minutes, Summary, Dividers)
    • Workflow communication through approval process
    • Final document formatting
    • Email to committee members
    • Compiling summary drafts for AFC
  • Reporting
    • Quarterly IRFT report to depositors
    • Yearly audit - minutes
    • Yearly archiving of minutes to Karyl
    • Annual letter to Bp. Berg
    • Monthly IC Scorecard reporting (4 groups)
    • Yearly COI report
    • Annual Report Listing
  • Membership
    • Maintaining contact info on members
    • Preparing Onboarding/offboarding letters and decrees
    • Sending reminders on term endings
    • Maintaining information on board/committee membership requirements
    • Coordinating onboarding meetings; providing background materials
    • Invitation for Christmas party assistance
    • Collecting Conflict of Interest forms
    • Answer questions and provide help as needed
  • Calendaring
    • Work with principals on annual meeting schedule (AB, VG, COO, CFO, Chairs, Key Staff)
    • Send invitations
    • Updating invitations with Teams info and member changes
    • Work with Events and HTC on scheduling and meals
    • Coordinate HTC or alternate conference rooms
    • Schedule tech help as needed
  • Meetings
    • Request printed copies or other needs from Events team
    • Attend meetings via Zoom
    • Note follow-ups and deliverables
    • Assist members with materials access, Zoom issues
    • Attendance
    • Prepare minutes
  • Record Keeping
    • Manage Teams recordings (sending, scheduling & deleting)
    • Maintain and update procedure descriptions
    • After meetings, make any required changes to meeting minutes
    • Archive copies of final documents
    • Maintain files for each committee's activities (Teams and SharePoint)
• Administrative Assistant for the CFO and CHRO
  • Executive & Calendar Support: Provide day-to-day administrative support to the CFO and CHRO, including calendar and meeting coordination, correspondence and document preparation, expense reports and approvals, and tracking action items and deadlines.

Requirements

What We’re Looking For

• Be a fully initiated Catholic in communion of the Catholic Church and intentionally loving out the five precepts of the Church (CCC 2041 – 2043).
• Align with the values and mission of the Catholic Church in an Apostolic Age.
• Strong commitment to Catholicism and the New Evangelization, with the ability to collaborate, coordinate team efforts, and serve others in support of the Church’s mission.
• High school diploma or equivalent required; associate’s degree or higher preferred.
• 2–4 years of administrative, hospitality, event, or office support experience preferred.
• Experience with financial processing (invoices, expense reports, budget support) preferred.
• Excellent attention to detail, follow-through, and ability to manage competing priorities.
• Strong written and verbal communication skills, with experience preparing documents, agendas, or meeting materials.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Ability to work independently, respond promptly to changing needs, and exercise sound judgment.
• Experience supporting multiple leaders simultaneously is helpful.
• Creates a welcoming and respectful environment, ensuring guests and colleagues feel valued, cared for, and supported.
• Demonstrates a genuine willingness to assist others and responds to requests with kindness, professionalism, and a spirit of generosity.
• Effectively manages time, prioritizes competing tasks, and coordinates meetings and activities to maximize productivity and efficiency.
• Maintains focus on achieving goals, follows through on commitments, and takes initiative to ensure timely completion of tasks and priorities.
• Proficiency with Microsoft Office, SharePoint, Teams, and digital file systems.
• Ability to maintain confidentiality and handle sensitive information.

Great Benefits

• Comprehensive health, dental and vision coverage options
• Virtual care with MyCatholicDoctor.com
• Alternative Care coverage options for Chiropractic/Acupuncture/Spiritual Care/Massage Therapy/Naturopathy.
• Natural Family Planning up to $500 per year for education, supplies, and materials.
• Maternity Management Program Guidance and educational materials
• Paid Parental Leave
• Generous Paid Time Off: 22 days starting (accrued) + 18 paid holidays (including the full week between Christmas and New Year’s. Retirement Plan: Annual Employer Contribution of 6% of salary to retirement plan plus employee deferrals.
• Employer-Paid Life Insurance, and Short & Long-term disability
• Catholic Biblical School: Free and discount courses

Application Closing Date: September 2, 2026