Administrative Assistant

Indorama-Ventures-Xylene-; Decatur (AL); On-site; USD 36,000 - 48,000; Full time

Job summary

Indorama Ventures Xylenes & PTA in Decatur, AL is seeking an Administrative Assistant to provide comprehensive administrative and secretarial support for the assigned supervisor and department. The role includes calendar management, scheduling, document preparation, and project coordination in a fast-paced environment.

You will handle confidential information, prepare presentations, assist with logistics, and maintain filing systems while ensuring accuracy and efficiency across daily operations.

Qualifications

• Two year degree in Administrative Science or equivalent experience.
• Advanced skills in Microsoft Office, including Excel, Word and PowerPoint.
• SAP or other ERP system.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Demonstrated capability to operate independently and as part of a team.

Responsibilities

• Manages the schedule for the assigned supervisor.
• Manages calendar and e-mail.
• Schedules meetings, travel, conferences and department activities.
• Creates and develops visual presentations for the manager.
• Acts as project manager for special projects as requested by the Manager.
• Maintains and updates filing system for the manager and department.
• Types and designs general correspondences, memos, charts, tables, graphs and business plans.
• Maintains/enters training records for Operations personnel.
• Complies with HSSE programs, policies and procedures.

Skills

Verbal communication

Written communication

Organizational skills

Teamwork

Education

Associate degree in Administrative Science

Tools

Microsoft Office Suite

Excel

Word

PowerPoint

SAP/ERP

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant

Full Time Indorama Ventures Xylenes & PTA, Decatur, AL, US

4 days ago Requisition ID: 1283

Job Title:

(Assigned Department) Administrative Assistant

Location:

Decatur, AL

Reporting To:

Assigned Manager/Superintendent

Job Description:

General Description:

Under the direction of the Manager/Superintendent this position provides administrative and secretarial support for the assigned supervisor and department. In addition to typing, filing and scheduling, performs duties such as financial record keeping, coordination of meetings and conferences, obtaining supplies, and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures.

Roles and Responsibilities

• Manages the schedule for the assigned supervisor
• Manages calendar and e-mail
• Schedules meetings, travel, conferences and department activities
• Creates and develops visual presentations for the manager
• Acts as project manager for special projects, at the request of the Manager, which may include: planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures
• Establishes, develops, maintains and updates filing system for the manager and the department
• Types and designs general correspondences, memos, charts, tables, graphs and business plans
• Run copies/distributes log books monthly for all units
• Arranges departmental management meetings, travel and luncheons
• Assists with site-wide celebrations
• Administers hourly vacation sign-up process
• Maintains and updates procedures
• Updates LOTO and enters into Documentum
• Manages mobile phones for Site
• Updates drawings in units
• Orders supplies as necessary
• Maintains/enters training records for Operations personnel
• Manages Area distribution lists in Outlook
• Prepares and distributes plant shift cards
• Assist with Logistics invoice verification, as needed
• Maintains SharePoint website for all units
• Serves as Operations iProcess administrator
• Documentum Administrator for Operations
• Composes and forwards interoffice and external e-mail
• Answers telephone calls
• Composes and prepares correspondence (memos, letters, reports)
• Maintains a strict code of confidentiality
• Ensures time is entered accurately in the Time Keeping System as approved by the Foremen
• Compliance Audit reports
• Assumes responsibility for related duties as required or assigned
• Maintains a clean and well organized work area
• Attends meetings as required
• Attends training as required
• Performs special projects and miscellaneous duties as assigned
• Complies with all HSSE programs, policies and procedures

Preferred Skill Set

Qualification

Experience:

Education/Experience/Certifications Required:

• Two year degree in Administrative Science or equivalent experience
• Advanced skills in Microsoft Office, including Excel, Word and Power Point
• SAP or other ERP system
• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Demonstrated capability to operate independently and as part of a team