Project Documentation Advisor

GHD; Irvine (CA); Hybrid; USD 56,000 - 94,000; Full time

Benefits offered by this job

401(k) matching

Paid time off

Holiday pay

Wellness benefit

Job summary

GHD is seeking a detail-oriented Technical Editor/Writer to craft clear, accurate project documents for infrastructure initiatives. You will edit specifications, reports, and proposals, collaborating with project managers, engineers, and technical teams to ensure client-focused communications.

The role supports a hybrid work model across CA, WA, or AZ offices, requiring strong writing, editing, and organizational skills to meet deadlines and apply established document standards.

Qualifications

• Minimum 4 years of experience in technical writing, editing, document production, or related roles.
• Experience supporting engineering, construction, environmental, infrastructure, or professional services projects is preferred.
• Familiarity with technical documents, project deliverables, specifications, reports, proposals, or client-facing documents is helpful but not required.
• Strong grammar, proofreading, editing, and document organization skills, with the ability to make technical information clear and easy to follow.

Responsibilities

• Specification Editing: Review and edit technical specifications for clarity, consistency, grammar, formatting, and organization.
• Document Standards and Formatting: Apply client, company, and project formatting standards to reports, specifications, proposals, and other documents.
• Team Coordination: Collaborate with project managers, engineers, and technical staff to collect input and track edits.
• Technical Writing and Editing: Draft, edit, and revise technical content for proposals, reports, specifications, and project communications.
• Accessibility and Document Compliance: Support document accessibility and digital compliance efforts by applying standards and assisting with checks and revisions.
• Quality Review: Check documents for spelling, grammar, formatting, and consistency before delivery.
• Document Control Support: Assist with revisions, file organization, version tracking, and project recordkeeping.

Skills

Technical editing

Attention to detail

Written communication

Cross-functional collaboration

Editing standards

Education

Bachelor's degree in English or related field

Tools

Microsoft Word

Excel

Outlook

Adobe Acrobat

Bluebeam Revu

SharePoint

Aconex

SpecLink

SpecsIntact

Job description

Job Description

Bring your curiosity and determination to make a positive impact on the future of the environment, and we’ll help you go all the way. Join our team of globally connected specialists to help solve complex transport challenges and experience groundbreaking projects from idea to delivery, and beyond.

Who are we looking for?

We are seeking a detail-oriented Technical Editor/Writer with 2 to 6 years of experience to support the development of clear, accurate, and professional technical documents for infrastructure projects. In this role, you will work with project managers, engineers, and technical teams to edit specifications, reports, proposals, and other project deliverables. This position is well suited for someone who enjoys writing, editing, organizing information, and helping technical teams communicate complex information in a clear and client-focused way.

This position can be located in any of our GHD offices in CA, WA or AZ.

Our Hybrid Work Model

Be part of the dynamic culture! Our workplace thrives on a hybrid model, combining in-office collaboration and flexibility. Join us in the office three days a week to contribute, connect and excel in our vibrant environment.

Key Responsibilities

• Specification Editing: Assist with reviewing and editing technical specifications for clarity, consistency, grammar, formatting, and organization. Support project teams in preparing documents that communicate project requirements clearly.
• Document Standards and Formatting: Apply client, company, and project formatting standards to technical documents, including reports, specifications, proposals, forms, and other deliverables.
• Team Coordination: Work with project managers, engineers, and technical staff to collect input, clarify edits, track comments, and support document updates through review and delivery.
• Technical Writing and Editing: Draft, edit, and revise technical content for proposals, reports, specifications, and project communications under the direction of project leads and senior team members.
• Accessibility and Document Compliance: Support document accessibility, formatting, and digital compliance efforts by applying established standards and assisting with document checks and revisions.
• Quality Review: Review documents for spelling, grammar, formatting, consistency, missing information, and coordination issues before internal or client delivery.
• Document Control Support: Assist with document revisions, file organization, version tracking, and project recordkeeping using company and project-specific tools.

Qualifications

• Familiarity with technical documents, project deliverables, specifications, reports, proposals, or client-facing documents is helpful but not required.
• Strong grammar, proofreading, editing, and document organization skills, with the ability to make technical information clear and easy to follow.
• Proficiency with Microsoft Word, Excel, Outlook, and Adobe Acrobat. Experience with Bluebeam Revu, SharePoint, Aconex, SpecLink, SpecsIntact, or similar tools is a plus.
• Interest in learning engineering, construction, environmental, or infrastructure terminology and applying that knowledge to technical documents.
• Ability to work with project managers, engineers, and technical teams, ask thoughtful questions, incorporate feedback, and meet deadlines.
• Ability to manage multiple assignments, track revisions, follow instructions, and maintain accuracy and consistency in documents.

Education

• Bachelor’s degree in English, Technical Communication, Communications, Engineering, Construction Management, or a related discipline preferred. Equivalent education and relevant experience will also be considered.

Experience

• Minimum 4 years of experience in technical writing, editing, document production, communications, or a related role. Experience supporting engineering, construction, environmental, infrastructure, or professional services projects is preferred.

Benefits And Culture

• Competitive salary and regional health benefits.
• 401(k) matching and paid time off.
• Opportunity to contribute to high-profile infrastructure projects that support transportation networks, water resources, coastal facilities, federal programs, and other projects that serve communities throughout the region.

Salary

Salary: $41.00- $68.00 per hour based on location and experience

Benefits

• 401K - Employees are eligible to participate on the first day of the month following 3 months of service
• Paid time off - Our PTO benefit is designed to provide eligible employees with a period of rest and relaxation, sick, and personal time throughout the year. PTO starts at 16 days per year and increases with years of service
• Holiday Pay - Holiday pay is provided for eligible employees. GHD observes 9 holidays per year. Holiday pay will be based on the regular set schedule for the employee
• Wellness Benefit- Regular full-term employees are eligible to participate in the wellness reimbursement program. GHD will reimburse 50% of the cost of the following to maximum of $250.00 reimbursement annually for such items as: Health club membership fees, Home exercise equipment purchases, Bicycles, Race, run & marathon entrance fees, Smoking cessation programs, Weight loss programs (i.e. - Weight Watchers, Jenny Craig), Fitbits and Fitness Tracking devices

As a multicultural organization, we encourage individual achievement and recognize the strength of a diverse workforce. GHD is an equal opportunity employer. We provide equal employment opportunities to all qualified employees and applicants without regard to race, creed, religion, national origin, citizenship, color, sex, sexual orientation, gender identity, age, disability, marital status or veteran status.