Administrative Assistant

118-WW TMG MFG OPS; Dallas (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

Texas Instruments is seeking a trustworthy, organized, and detail‑oriented executive assistant to support two leaders in a dynamic team environment. The role requires discretion, strong communication, and the ability to manage confidential information while interfacing with senior management and external partners.

Responsibilities include calendar and expense management, complex travel arrangements, preparing reports, maintaining SharePoint, and coordinating meetings with stakeholders across the

Qualifications

• 5 years of relevant experience including project or program management, event planning and schedule coordination.
• Expertise using productivity software tools in Microsoft Office (Outlook, Word, PowerPoint and Excel), SharePoint and SAP.
• Experience using AI tools and resources.

Responsibilities

• Exec calendar and expense management of confidential and time‑sensitive material. Proactively prioritizing meetings and schedules to meet business/leader needs.
• Creating and maintaining contacts of a complex nature, interfacing with senior‑level executives, employees, customers, and vendors.
• Arranging domestic and complex international travel for the organization.
• Arranging hotels and ground transportation for travelers from international sites to the US.
• Working with team to plan worldwide meetings and employee celebrations.
• Assisting the team with materials preparations and execution of business meetings.
• Supporting the organization on office supplies, phones and setup for new employees.
• Maintaining organization's SharePoint sites.
• Setting up and maintaining employee mailing lists and mail folders.
• Build and maintain organizational charts for the worldwide organization.

Skills

Project management

Event planning

Schedule coordination

Microsoft Office

SharePoint

SAP

AI tools

Communication

Education

High School diploma or GED

Associates degree

Tools

Outlook

Word

PowerPoint

Excel

Job description

Change the world. Love your job.

Texas Instruments (TI) is searching for a trustworthy, organized, and detail-oriented person with excellent follow‑through skills who can maintain confidentiality, have fun and be highly effective in a dynamic team environment.

This position will provide direct support to two leaders at Texas Instruments. The ideal candidate will be an effective problem solver, demonstrate good judgment, be a good collaborator and team player, have strong verbal and written skills and be able to communicate with all levels of management.

Unique Features of the Job

This role is highly visible to TI's executive management due to the strategic importance. Our continued success relies heavily on a strong team dynamic focused on detail‑oriented execution, acting with urgency, getting great results, and being the best at what we do.

Responsibilities

• Exec calendar and expense management of confidential & time‑sensitive material. Proactively prioritizing meetings and schedules to meet business/leader needs.
• Creating and maintaining contacts of a complex nature, both inside and outside TI. Demonstrating professional demeanor in interfacing with senior‑level executives, employees, customers, and vendors.
• Arranging domestic and complex international travel for organization.
• Arranging hotels and ground transportation for travelers from international sites to the US.
• Working with team to plan worldwide meetings and employee celebrations.
• Assisting the team with materials preparations and execution of business meetings.
• Supporting the organization on office supplies, phones and setup for new employees.
• Maintaining organization's SharePoint sites.
• Setting up and maintaining employee mailing lists and mail folders.
• Build and maintain organizational charts for the worldwide organization.
• Maintain space (offices and cubicles).
• Order recognition awards for organization.
• Researching and compiling special reports.

Texas Instruments will not sponsor job applicants for visas or work authorization for this position.

Minimum Requirements

• High School diploma/ GED
• 5 years of relevant experience including project or program management, event planning and schedule coordination.
• Expertise using productivity software tools in Microsoft Office (Outlook, Word, PowerPoint and Excel), SharePoint and SAP
• Experience using AI tools and resources

Preferred Qualifications

• Associates degree
• 2 or more years of experience supporting senior managers with global teams.
• High degree of curiosity to learn about the business, fast learner.
• Strong balance of ability to work independently and take initiative to drive for results, with close alignment on business leader expectations.
• Ability to work effectively in a fast‑paced and rapidly changing environment.
• Ability to establish strong relationships with key stakeholders critical to success, both internally and externally.
• Strong verbal and written communication skills.
• Ability to quickly ramp on new systems and processes.
• Demonstrated strong interpersonal, analytical and problem‑solving skills.
• Ability to work in teams and collaborate effectively with people in different functions.
• Ability to take the initiative and drive for results.
• Strong time management skills that enable on‑time project delivery.