Administrative Assistant

Culver Academies; Culver (IN); On-site; USD 21,000 - 30,000; Part time

Benefits offered by this job

On-site Fitness Center

Free meal during workday

Campus Store discount

Uniform Shop discount

Job summary

Culver Academies is seeking a Part Time Administrative Assistant to support the Advancement Team in Culver, Indiana. The role offers about 20 hours per week with flexibility in scheduling and contributes to fundraising and alumni relations.

Responsibilities include administrative, database, event and research support, with emphasis on accuracy, confidentiality, and teamwork with campus colleagues and donors.

Qualifications

• High school diploma required.
• 3+ years of relevant work experience preferred.
• Strong interpersonal, written and verbal communication skills.
• Excellent data entry and reporting abilities.
• Discretion and ability to handle confidential information.

Responsibilities

• Provide administrative and technical support to the Advancement Team.
• Assist with database updates, prospect management and bios.
• Support events, RSVPs, attendee lists and registrations.
• Conduct research and prepare reports for development activities.

Skills

Interpersonal skills

Communication

Data entry

Organization

Education

High school diploma

Tools

Ticketing system

Database management

Microsoft Office

Job description

Welcome to the home of LEADERS

Mission: Culver educates its students for leadership and responsible citizenship in society by developing and nurturing the whole individual, mind, spirit, and body, through integrated programs that emphasize the cultivation of character.

Culver Academies is a private boarding school. We enroll students from across the United States and around the world. We are seeking diverse talent to support our mission and enrich our learning environment. At Culver, we are always looking to strengthen our organizational leadership by adding outstanding talent to our faculty and staff whose passion is to serve our students.

Our location in Culver, Indiana is on the shore of Lake Maxinkuckee, Culver Academies encompasses 1,800 acres of green hills and woodlands, and a historic collegiate‑like campus with beautiful Gothic buildings and architecture.

RESPONSIBILITIES:

The Part Time Administrative Assistant provides administrative and technical support to the Advancement Team who work to advance Culver's mission by ensuring funding for the school. Responsibilities include administrative, database, event and research support. This position offers a flexible schedule and will work approximately 20 hours per week.

Administrative Support:

• Greet constituents (in-person and by phone or email) and fulfill their request for information and support;
• Collect and process incoming and outgoing mail, make interdepartmental deliveries as needed;
• Completes other tasks as needed by the Chief Advancement Officer or Director of Advancement Operations.

Database Support:

• Assist in completing requests through the ticketing system for database requests;
• Update database as needed (including, but not limited to name, address, and other bio changes, relationships, prospect management);
• Assist in conducting wealth analysis;
• Assist in researching new contacts made by fundraisers, and prepare bios as needed for upcoming travel and events;

Event and Other Support

• Run and edit/clean lists for events or mailings;
• Assist in collecting research and giving information for potential event attendees;
• Track RSVPs and assist with follow‑up calls for Advancement hosted events;
• Work registration or other events hosted by the Advancement team.

Research Support:

• Assist in locating lost individuals and provide obituaries or verification of death when requested.
• Assist in bio preparation when needed.
• Assist in research assignments (reunion classes, individual requests, hall of fame, board prospects, etc.).
• Assist in scanning top prospect paper files into RE when needed.
• Assist in maintaining the integrity of the alumni database in all areas directly relating to Development to include awards, contributions, directorships, actions, proposals, relationships, etc.
• Assist in updating solicitor information in proposals and relationships.
• Assist in pulling lists for Advancement Officers.
• Assist in entering contact reports into RE when requested.
• Assist in performing searches for biographical and business information through various sources, identify crucial information, and work independently as well as collaboratively with colleagues, faculty, administrators, and other campus employees.

REQUIREMENTS:

• Must possess a high school diploma and three years of relevant work experience.
• Must have highly developed interpersonal skills, can meet people with ease, communicate the written and spoken word with tact and diplomacy, and work effectively within every level of CEF.
• The Administrative Assistant must have exceptional computer and data entry skills; must be able to organize data and produce reports, mailing lists, and a variety of related data efficiently.
• Is a self‑starter, possesses excellent organizational skills, is well‑disciplined, and can work under pressure of many priorities and deadlines.
• Must be discreet and able to maintain confidentiality as this position has access to highly confidential information.

Employees may use our on-site Fitness Center, have one FREE meal during the workday, and receive a discount at the Campus Store and at the Uniform Shop.

Culver Academies is an equal opportunity at will employer and does not discriminate against any employee or applicant for employment because of age, race, religion, color, disability, sex, sexual orientation, national origin, genetics, pregnancy, protected veteran status, or any other characteristic protected by federal, state, or local laws.