Part-Time Office Assistant

ACCEL Schools; Cleveland (OH); On-site; USD 23,000 - 32,000; Part time

Benefits offered by this job

Paid time off

Medical, dental, vision insurance

Retirement contributions

Life insurance

Disability insurance

Career advancement opportunities

Discounted childcare

Job summary

ACCEL Schools' Innovative Career Academy in Cleveland seeks a Part-Time School Office Assistant to manage front-office functions, greet visitors, handle communications, and support enrollment and records in compliance with FERPA.

You will collaborate with the Principal, maintain student data, assist with events, and ensure a welcoming, organized environment for students, families and staff.

Qualifications

• Associate degree or higher; 2+ years office management experience preferred.
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint) required.
• Strong written and verbal communication skills; highly organized and self-motivated.
• Ability to handle confidential information and comply with FERPA regulations.
• Experience in education setting preferred; ability to lift up to 25 lbs.

Responsibilities

• Serve as first point of contact for students, parents and visitors.
• Manage front-office duties: phone, email, in-person communications and registrations.
• Assist with enrollment, orientation, and record upkeep in line with FERPA policies.
• Coordinate events and meetings; maintain calendars and supplies.
• Support HR processes such as time submissions and onboarding/offboarding.

Skills

Office management experience

MS Office

Adaptability to new software

Communication skills

Organization & time management

Teamwork & independence

Professionalism

Confidentiality

Lifting 25 lbs

Background checks

Education setting experience

Education

Associate degree

Bachelor’s degree preferred

Job description

About The Team

ACCEL Schools is seeking a friendly, energetic and ethical Part-Time School Office Assistant to manage all office functions and act as the first point of contact for students, parents and the general public interested at Innovative Career Academy in Cleveland, Ohio.

Be part of the difference at Innovative Career Academy! Established in 2015, Innovative Career Academy is located in the Career & Trades Wing on the campus of Broadway Academy at Mount Pleasant. The public charter high school offers credit recovery and Career Technical Education to assist students on their pathway to graduation. Innovative Career Academy is an educational community committed to building positive relationships with students, staff, families, and the community. The school is part of ACCEL Schools, an established network of public charter schools serving K-12 students throughout the United States since 2014.

About the Opportunity

The School Office Assistant reports to and works collaboratively with the Principal to receive inquiries about the school, maintain accurate student records, assist with human resource needs, and fulfill all clerical needs. All duties are carried out in full compliance with Federal Educational Records Privacy Act (FERPA) regulations.

• Work with school leadership to meet goals, create a welcoming and team-oriented atmosphere, and build an open and honest culture in line with company values.
• Manage school-wide phone, email, and in-person communications including:
  • Answer phones
  • Greet/direct visitors and students arriving at the office
  • Implement registration, badging and visiting procedures for parents and guests
  • Help create and distribute school newsletters, surveys, and other notifications
  • Assist with school events such as Parent Orientation, Open House, school outings, and field trips
  • Ensure a clean and welcoming environment is maintained
• Support student enrollment goal and retention processes including:
  • Participate in information sessions
  • Produce welcome packets and mailers
  • Conduct tours and student/parent orientations
  • Input student and staff data into the appropriate systems
  • Request and obtain records for newly enrolled students
• Achieve compliance with all federal, state, local and school student record-keeping requirements such as to:
  • Ensure 100% on-time and complete daily attendance submissions
  • Complete all required steps of the truancy process
  • Process student withdrawals
  • Prepare and maintain transcripts
  • Fulfill records requests within policy guidelines
  • Establish and maintain student cumulative files and other records securely and confidentially per federal, state and local regulations
  • Participate in annual student record audits
• Perform administrative support functions such as:
  • Preparing reports
  • Filing
  • Processing incoming and outgoing mail and packages
  • Coordinating meetings and events
  • Maintaining calendars
  • Maintain appropriate levels of office supplies and other material inventory
  • Log and report issues pertaining to office equipment, technology, custodial, and facilities
• Maintain up-to-date transportation logs and coordinate with transportation officer and vendor as needed
• Maintain meal count lists and communicate monthly food calendars
• Ensure timely and accurate completion of human resource processes including:
  • I-9 verification for new hires
  • Weekly time & attendance submissions for 100% of staff
  • Offboarding
• Actively participate in school staff meetings, committee meetings and professional development events
• Perform other duties as assigned

About You

• Associate’s degree; Bachelor’s degree preferred
• Minimum two (2) years’ office management experience
• High proficiency in Microsoft Office products (Excel, Word, Outlook, PowerPoint)
• Experience learning and mastering new computer programs
• High quality written and verbal communication skills
• Excellent organization and time management skills
• Ability to work independently and contribute to a team
• Professional, punctual and self-motivated
• Understanding and ability to manage confidential information
• Ability to lift 25 lbs.
• Ability to pass federal and state criminal background checks (FBI/BCI)
• Experience working in an education setting preferred

About Us

“We believe that every child should be able to be anything they want in life, regardless of their birthplace and circumstances.” – Ron Packard, CEO & Founder

ACCEL Schools is a network of 80+ high-performing, public charter schools serving PK-12 students. We proudly advocate for school choice and work to address educational inequities throughout the United States. Our schools are inclusive and widely differ to reflect the unique values of the many urban, suburban, and rural communities we serve. Our brick-and-mortar, virtual, and hybrid schools specialize in closing educational gaps and offer innovative models such as career-technical education, sports training, bilingual programming, and more. We have been recognized and praised by legislators, authorizers, and researchers for providing exceptional education options to students in historically under-resourced communities.

Compensation

The starting hourly rate for this position is $20.00/hour. Factors which may affect starting pay within this range may include geography/market, skills, education, experience and other qualifications of the successful candidate.

Life benefits – time & peace of mind

• Paid time off
• Retirement contributions
• Optional Basic Life and AD&D insurance
• Voluntary life insurance (employee, spouse, child)
• Discounted childcare at Early Learning Academies locations

Health benefits – stay well & thrive

• Medical, dental, and vision insurance
• Employee Assistance Program
• Voluntary short-term disability insurance
• Voluntary long-term disability insurance

Career benefits – keep growing

• Career advancement opportunities throughout Accel Schools and our strong network of 4,000+ instructors and education professionals

EQUAL EMPLOYMENT OPPORTUNITY

It is our policy to abide by all federal, state and local laws prohibiting employment discrimination based solely on a person’s race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, physical disability, mental and/or intellectual disability, age, military status, veteran status (including protected veterans), marital status, registered domestic partner or civil union status, familial status, gender (including sex stereotyping and gender identity or expression), medical condition, genetic information, sexual orientation, or any other protected status