Administrative Assistant

Westinghouse Electric Company; Cranberry Township (Butler County); On-site; USD 55,000 - 56,000; Full time

Benefits offered by this job

Health and income protection

401(k) Savings Plan

Paid vacations

Job summary

Westinghouse Electric Company’s WECTEC Staffing Services seeks an Administrative Assistant to support Bronx, NY plant operations. This temporary role (3–5 months) may convert to long-term depending on needs.

You will provide critical administrative, payroll, accounting, and reporting support to the Plant Manager and operations team. Responsibilities include payroll processing, documentation review, timesheets coordination, O&M variance reporting, and preparing reports and invoices while

Qualifications

• 2+ years of administrative experience in an office/industrial environment.
• Experience supporting payroll, accounting, invoicing, or bookkeeping functions.
• Experience with Microsoft Office Suite including Excel, Word, and Outlook.

Responsibilities

• Process weekly and biweekly payroll and payroll reporting following company procedures.
• Review payroll documentation for accuracy and processing.
• Coordinate timesheets, labor charges, bonuses, and discrepancies.
• Assist the Plant Manager with monthly O&M variance reporting and metrics tracking.
• Prepare reports, spreadsheets, and administrative documentation for plant operations.
• Maintain inventory records and assist with physical inventory processes using CMMS.
• Create and distribute customer invoices, inventory summaries, budget variance reports, and other documentation.
• Provide administrative support for accounting activities, including data entry, recordkeeping, and document management.
• Manage electronic and hard-copy filing systems.
• Coordinate with corporate accounting, plant personnel, and customers to ensure efficient operations.
• Support general office administration, correspondence, scheduling, and special projects.

Skills

Payroll support

Invoicing

Bookkeeping

MS Office

Excel

Word

Outlook

Admin experience

Job description

Are you interested in being part of an innovative team that supports Westinghouse's mission to provide clean energy solutions? At WECTEC Staffing Services, a wholly-owned subsidiary of Westinghouse Electric Company LLC, we recognize that our employees are our most valuable asset and we seek to identify, attract and recruit the most qualified talent while recognizing and encouraging the value of diversity in the global workplace.

About the role:

Bronx, NY

We are looking for an Administrative Assistant to support plant operations in Bronx, NY. You will provide critical administrative, payroll, accounting, and reporting support to the Plant Manager and operations team.

You will be initially in a temporary assignment expected to last 3-5 months. There is potential for long-term employment depending on needs. You will help establish administrative processes and may help train future plant personnel on administrative responsibilities.

Key Responsibilities:

• Process weekly and biweekly payroll and payroll reporting following company procedures.
• Review and maintain payroll-related documentation, ensuring accuracy and processing.
• Coordinate timesheets, labor charges, bonuses, and other payroll-related items while identifying and correcting discrepancies.
• Assist the Plant Manager with monthly operational and maintenance (O&M) variance reporting and performance metrics tracking.
• Prepare reports, spreadsheets, and administrative documentation to support plant operations.
• Maintain inventory records and assist with physical inventory processes using computerized maintenance management systems.
• Create and distribute customer invoices, inventory summaries, budget variance reports, and other requested documentation.
• Provide administrative support for accounting activities, including data entry, recordkeeping, and document management.
• Manage electronic and hard-copy filing systems.
• Coordinate with corporate accounting, plant personnel, and customers to ensure efficient business operations.
• Support general office administration, correspondence, scheduling, and special projects as assigned.

Qualifications:

• 2+ years of administrative experience in an office, industrial, manufacturing, utility, power generation, or operations environment.
• Experience supporting payroll, accounting, invoicing, or bookkeeping functions.
• Experience with Microsoft Office Suite, Excel, Word, and Outlook.

Our Safety Pledge to You:

If you are as committed to your success as we are committed to your safety, then this is the position for you! For us, our guiding principle has always been and will continue to be the safety of our people. It's that simple!

Why WECTEC Staffing Services?

WECTEC Staffing Services delivers customer-focused solutions, offering everything from high-volume, cost-effective staffing to specialized niche roles, while maintaining best-in-class service. Our employees bring expertise across technical and corporate functions, supporting international contracts in over five countries. We invite you to explore opportunities within our distinguished global talent network.

WECTEC Staffing Services offers competitive pay to all of our employees. Additionally, most positions qualify for benefits including the following:

• Comprehensive Health and Income Protection Benefits
• 401(k) Savings Plan
• Paid Vacations for Qualifying Positions

We are committed to transparency and equity in all our people practices. The base salary range for this position, which is dependent upon experience, qualifications and skills, is estimated to be $40.00/hour to $41.00/hour.

WECTEC Staffing Services continues to successfully place professional and technical resources into key roles globally. You can learn more by visiting www.wectecstaffing.com

Equal Opportunity Employer including Veterans and Individuals with Disabilities