Administrative Assistant

Masons of California; Covina (CA); On-site; USD 64,000 - 69,000; Full time

Benefits offered by this job

Collaborative work with skilled teams

Work/life balance support

Generous 401(k) plan

Job summary

A community service organization is seeking an Administrative Assistant in Covina, CA. The role involves managing daily office operations, ensuring efficient functioning across administrative and client-relations tasks. Candidates should have strong communication skills, multitasking abilities, and experience in related services. This full-time position offers a collaborative environment and excellent benefits, contributing to client satisfaction and organizational success.

Qualifications

• Four or more years of experience in related services.
• Physical ability to move packages, furniture, and equipment.
• Preferred experience in a mental health clinic setting.

Responsibilities

• Manage daily office operations, ensuring efficient functioning.
• Coordinate with clients, vendors, and staff to meet needs.
• Order and manage office supplies inventory.

Skills

Excellent communication skills

Ability to multitask

Good judgment and decision-making

Maintain client confidentiality

Basic budgetary/finance experience

Education

Bachelor’s degree in a related field

Job description

Administrative Assistant

Base pay range: $64,000 - $69,000/year

Masonic Homes of California (MHC) and the Masonic Center for Youth and Families (MCYAF) are committed to a culture of leadership and excellence. They provide superior service to members, patients, and staff through a progressive model of service/care that aligns mission, vision, and operations. The organization values continuous quality improvement, teamwork, and innovation.

Job Summary

The Administrative Assistant will manage daily office operations, ensuring efficient functioning across administrative, financial, and client‑relations tasks. Responsibilities include greeting clients and visitors, office organization, vendor coordination, inventory and supply oversight, assisting with billing duties, and collaborating with operational and clinical staff to meet client and staff needs.

• Open/close the office (up to 100% in‑person role)
• Maintain a clean and inviting environment
• Master use of multiple electronic platforms, including the EMR
• Manage building usage and vendors
• Field and direct incoming calls from clients
• Order and manage office supplies inventory
• Maintain office equipment and machine maintenance
• Distribute mail
• Organize and deliver business/marketing pamphlets
• Ensure office clinician and business licenses and documents are up to date
• Handle bank deposits and allocate payments
• Actively engage in MCYAF's diversity, equity, and inclusion work
• Perform any other duties necessary to support operations, client satisfaction, clinical excellence, and organizational success

Requirements

• Excellent communication skills
• Ability to multitask, work well under pressure, and meet deadlines
• Good judgment and decision‑making
• Maintain client confidentiality
• Basic budgetary/finance experience
• Education and experience providing necessary knowledge (typically a bachelor’s degree in a related field)
• Four or more years of experience in related services
• Physical ability to move packages, furniture, and equipment
• Experience working with children, youth, and families
• Preferred experience in a mental health clinic setting

Benefits

• Collaborative work with skilled operations and clinical teams
• Work/life balance supported by service delivery and performance goals
• Opportunity to bring expertise in a multidisciplinary, collaborative environment
• Beautiful campus with a welcoming clinic atmosphere
• Excellent benefits for you and your family's well‑being
• Generous 401(k) plan

Location

Covina, CA

Seniority Level

Associate

Employment Type

Full‑time

Job Function

Administrative

Industries

IT Services and IT Consulting