Administrative Assistant

Siemens AG; Costa Mesa, Northern (CA, KY); Hybrid; USD 58,000 - 105,000; Full time

Benefits offered by this job

Flexible work options

Benefits and rewards

Job summary

Siemens Software in Costa Mesa, CA, is seeking an experienced Administrative Support professional for executive-level duties. The role emphasizes discretion with confidential information and proactive project involvement, across a hybrid work model balancing home and office presence.

The ideal candidate will manage complex calendars, travel arrangements, communications, and documentation while collaborating with multiple departments to support senior leaders and strategic initiatives.

Qualifications

• Associate degree in business or general studies preferred.
• Six years of experience in administrative/executive support in a corporate setting is recommended.

Responsibilities

• Coordinates the manager's schedule, makes appointments and establishes agendas.
• Arranges and coordinates all business travel.
• Handles confidential material relevant to company operations.
• Screens the manager's phone calls and incoming mail.
• Performs word processing duties.
• May conduct various analytical projects, including budgets and senior management meeting prep.
• Coordinates department meetings.
• Serves as a contact to people inside and outside the company.
• Collaborates with staff on special projects.
• Identifies and owns special projects for organizational efficiency.
• Some systems administration ensuring data accuracy.
• Performs workflow reviews and manager approvals.
• Acts as proxy for manager approvals and entries.
• Ensures compliance with corporate submission guidelines.

Skills

Administrative procedures

Communication skills

Attention to detail

Multi-tasking

Confidential information handling

MS Office proficiency

Education

Associate degree preferred

Job description

Job Family: Software

We are a leading global software company dedicated to the world of computer aided design, 3D modeling and simulation— helping innovative global manufacturers design better products, faster! With the resources of a large company, and the energy of a software start-up, we have fun together while creating a world class software portfolio. Our culture encourages creativity, welcomes fresh thinking, and focuses on growth, so our people, our business, and our customers can achieve their full potential.

General Summary of the Position:

Performs administrative duties for one or more senior leaders within the organization. Is knowledgeable of corporate policies and practices. Has access to confidential information. Regularly exercise discretion and judgement in their work. Work requires some analysis and use of initiative and independent judgement. Some business contacts may be of a sensitive, complex, and sometimes confidential nature and includes management at all levels both inside and outside of company. Works effectively with little or no supervision.

Essential Functions:

Provides leaders with administrative support, such as:

• Coordinates the manager's schedule, makes appointments and establishes agendas

• Arranges and coordinates all business travel

• Handles confidential material relevant to company operations

• Screens the manager's phone calls and incoming mail

• Performs word processing duties

• May conduct various analytical special projects, especially involving budgets and preparation for senior management meetings

• Coordinates department meetings

• Serves as a contact to people inside and outside the company

• Collaborates with various staff and departments in preparing special projects

• Identification and ownership of special projects for efficiency of organization

• Some systems administration involving ensuring accuracy and monitoring data

• Some system workflow review/approval of items with manager

• Proxy for manager(s) for approvals and entries

• Ensure compliance with corporate guidelines for submission of item.

Skills and Abilities Required:

• Must have vast knowledge of administrative practices and procedures

• Excellent communication and interpersonal skills

• Must be detail-oriented

• Must have ability to multi-task

• Ability to handle sensitive, complex and confidential information

• Must be proficient with general office equipment, PCs, advanced Microsoft Office Suite skills

Qualified Applicants must be legally authorized for employment in the United States. Qualified Applicants will not require employer sponsored work authorization now or in the future for employment in the United States.

Education and Experience Requirement:

• Associate degree in business or general studies preferred and/or minimum of six years of experience in administrative/executive support position in a corporate setting

Why us?

Working at Siemens Software means flexibility - Choosing between working at home and the office at other times is the norm here. We offer great benefits and rewards, as you'd expect from a world leader in industrial software.

A collection of over 377,000 minds building the future, one day at a time in over 200 countries. We're dedicated to equality, and we welcome applications that reflect the diversity of the communities we work in. All employment decisions at Siemens are based on qualifications, merit, and business need. Bring your curiosity and creativity and help us shape tomorrow!

Siemens Software. Transform the Everyday

#LI-PLM

#LI-HYBRID

$58,300 $105,000

Organization: Digital Industries

Job Type: Full-time

Category: Internal Services