Administrative Assistant

Siemens Mobility

Costa Mesa (CA)

Hybrid

USD 58,000 - 105,000

Full time

2 days ago

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Benefits offered by this job

Health benefits

Hybrid work model

Flexible work arrangement

Job summary

Siemens Software in Costa Mesa, California, is seeking an experienced executive administrator to support senior leaders. You will manage calendars, coordinate travel, handle confidential materials, and liaise across the organization.

The role requires discretion, strong communication, and the ability to multi-task in a fast-paced environment; familiarity with MS Office and general office equipment is essential.

Qualifications

Associate degree in business preferred; minimum six years in administrative/executive support in a corporate setting.

Responsibilities

Coordinate the manager's schedule, make appointments and establish agendas.
Arrange and coordinate all business travel.
Handle confidential material relevant to company operations.
Screen the manager's phone calls and incoming mail.
Perform word processing duties.
Conduct analytical projects, especially budgets for senior management meetings.
Serve as a contact to people inside and outside the company.

Skills

Administrative support

Communication skills

Detail-oriented

Multi-tasking

Confidential handling

MS Office

Education

Associate degree in business

Tools

Microsoft Office Suite

Job description

We are a leading global software company dedicated to the world of computer aided design, 3D modeling and simulation— helping innovative global manufacturers design better products, faster! With the resources of a large company, and the energy of a software start-up, we have fun together while creating a world class software portfolio. Our culture encourages creativity, welcomes fresh thinking, and focuses on growth, so our people, our business, and our customers can achieve their full potential.

General Summary of the Position:

Performs administrative duties for one or more senior leaders within the organization. Is knowledgeable of corporate policies and practices. Has access to confidential information. Regularly exercise discretion and judgment in their work. Work requires some analysis and use of initiative and independent judgment. Some business contacts may be of a sensitive, complex, and sometimes confidential nature and includes management at all levels both inside and outside of company. Works effectively with little or no supervision.

Essential Functions:

Provides leaders with administrative support, such as:

Coordinates the manager's schedule, makes appointments and establishes agendas
Arranges and coordinates all business travel
Handles confidential material relevant to company operations
Screens the manager's phone calls and incoming mail
Performs word processing duties
May conduct various analytical special projects, especially involving budgets and preparation for senior management meetings
Serves as a contact to people inside and outside the company
Collaborates with various staff and departments in preparing special projects
Identification and ownership of special projects for efficiency of organization
Some systems administration involving ensuring accuracy and monitoring data
Some system workflow review/approval of items with manager
Proxy for manager(s) for approvals and entries
Ensure compliance with corporate guidelines for submission of item.

Skills and Abilities Required:

Must have vast knowledge of administrative practices and procedures
Excellent communication and interpersonal skills
Must be detail-oriented
Must have ability to multi-task
Ability to handle sensitive, complex and confidential information
Must be proficient with general office equipment, PCs, advanced Microsoft Office Suite skills

Qualified Applicants must be legally authorized for employment in the United States. Qualified Applicants will not require employer sponsored work authorization now or in the future for employment in the United States.

Education and Experience Requirement:

Associate degree in business or general studies preferred and/or minimum of six years of experience in administrative/executive support position in a corporate setting

Why us?

Working at Siemens Software means flexibility - Choosing between working at home and the office at other times is the norm here. We offer great benefits and rewards, as you'd expect from a world leader in industrial software.

A collection of over 377,000 minds building the future, one day at a time in over 200 countries. We're dedicated to equality, and we welcome applications that reflect the diversity of the communities we work in. All employment decisions at Siemens are based on qualifications, merit, and business need. Bring your curiosity and creativity and help us shape tomorrow!

Siemens Software. Transform the Everyday

#LI-PLM

#LI-HYBRID

You’ll Benefit From

Siemens offers a variety of health and wellness benefits to our employees. Details regarding our benefits can be found here: https://www.benefitsquickstart.com/siemens/index.html
The pay range for this position is $58,300 - $105,000 annually. The actual wage offered may be lower or higher depending on budget and candidate experience, knowledge, skills, qualifications, and premium geographic location.

Equal Employment Opportunity Statement

Siemens is an Equal Opportunity Employer encouraging inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

EEO is the Law

Applicants and employees are protected from discrimination on the basis of race, color, religion, sex, national origin, or any characteristic protected by Federal or other applicable law.

Reasonable Accommodations

If you require a reasonable accommodation in completing a job application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please fill out the accommodations form by clicking on this linkAccommodationfor disability form . If you’re unable to complete the form, you can reach out to our AskHR team for support at 1-866-743-6367. Please note our AskHR representatives do not have visibility of application or interview status.

Application Deadline

This role will be posted for a minimum of five (5) days from the original posting date. The posting timeline may change based on applicant volume to ensure we attract and consider a strong and representative candidate pool.

California Privacy Notice

California residents have the right to receive additional notices about theirpersonal information. To learn more, clickhere .

Equal Employment Opportunity Statement

EEO is the Law

Applicants and employees are protected from discrimination on the basis of race, color, religion, sex, national origin, or any characteristic protected by Federal or other applicable law.

Reasonable Accommodations

Pay Transparency

Siemens follows Pay Transparency laws.

Application Deadline

California Privacy Notice

California residents have the right to receive additional notices about theirpersonal information. To learn more, clickhere .

Criminal History

Qualified applications with arrest or conviction records will be considered foremployment in accordance with applicable local and state laws.

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