Administrative Assistant

LAM Lennar Associates Mgmt LLC; Corona (CA); On-site; USD 28,000 - 41,000; Full time

Benefits offered by this job

Health insurance

401(k) match

Paid parental leave

Education assistance

Adoption assistance

Job summary

The Lennar administrative team is seeking an Administrative Assistant to provide support to the department, manage multiple tasks, and maintain professional communication with colleagues and vendors. The role emphasizes accuracy, organization, and timely reporting using Word, Outlook, Excel, and PowerPoint as needed.

Responsibilities include handling invoices, coordinating meetings, maintaining filing systems, preparing letters, and supporting calendar management while upholding company policies

Qualifications

• High School Diploma or GED required.
• 2–5 years of administrative or office experience.
• Proficiency in Microsoft Word, Outlook, and Excel; PowerPoint knowledge is a plus.
• Strong organizational and analytical skills with excellent attention to detail.
• Ability to handle priorities under pressure.
• Excellent verbal and written interpersonal communication skills.
• Must interact well with co-workers and represent the company professionally.
• Maintain regular attendance and punctuality.
• Follow directions from a supervisor and adhere to work rules and procedures.
• Must possess a professional attitude and appearance.
• Team player with good judgment and decision-making abilities.
• Valid Driver’s License required.

Responsibilities

• Utilize various software programs to create reports, business letters, presentations, and correspondence accurately and timely.
• Assist in preparing and processing vendor contracts, check requests, expense reports, and invoices.
• Support manager and department with administrative duties.
• Organize and maintain a central filing system, make photocopies, fax, and file documents as requested.
• Receive, sort, and distribute mail.
• Assist with setting up and coordinating meetings and luncheons, including ordering supplies, managing calendars, and managing conference room schedules.
• Inventory, order, and stock office supplies, stationery, and business cards.
• Reconcile invoices and allocate charges appropriately.
• Arrange for service and maintenance of office equipment, liaise with vendors for equipment needs, and handle issues related to printers and other office machinery.
• Answer and screen incoming telephone calls, greet and screen guests professionally, and maintain reception area and conference rooms.
• Ensure outgoing mail is sent daily, prepare and deposit FedEx packages, and manage incoming mail.
• Maintain the kitchen area and order general supplies.
• Perform all other assigned duties, including managing the main conference room calendar and scheduling building maintenance.

Skills

Word

Outlook

Excel

PowerPoint

Education

High School Diploma or GED

Job description

Administrative Assistant

We are Lennar Lennar is one of the nation's leading homebuilders, dedicated to making an impact and creating an extraordinary experience for their Homeowners, Communities, and Associates by building quality homes and providing exceptional customer service, giving back to the communities in which we work and live in, and fostering a culture of opportunity and growth for our Associates throughout their career. Lennar has been recognized as a Fortune 500® company and consistently ranked among the top homebuilders in the United States.

Join a Company that Empowers you to Build your Future The Administrative Assistant provides administrative support to department through a variety of related responsibilities. The position requires an ability to handle multiple tasks under deadlines, good judgment and a professional, supportive attitude. A career with purpose. A career built on making dreams come true. A career built on building zero defect homes, cost management, and adherence to schedules.

Your Responsibilities on the Team

• Utilize various software programs to create reports, business letters, presentations, and correspondence accurately and timely. Includes composing and/or transcribing documents.
• Assist in preparing and processing vendor contracts, check requests, expense reports, and invoices.
• Support manager and department with administrative duties.
• Organize and maintain a central filing system, make photocopies, fax, and file documents as requested.
• Receive, sort, and distribute mail.
• Assist with setting up and coordinating meetings and luncheons, including ordering supplies, managing calendars, and managing conference room schedules.
• Inventory, order, and stock office supplies, stationery, and business cards.
• Reconcile invoices and allocate charges appropriately.
• Arrange for service and maintenance of office equipment, serve as liaison with vendors for equipment needs, and handle issues related to printers and other office machinery.
• Answer and screen incoming telephone calls, greet and screen guests professionally, and maintain the appearance of the reception area and conference rooms.
• Ensure outgoing mail is sent daily, prepare and deposit FedEx packages, and manage incoming mail.
• Maintain the kitchen area and order general supplies.
• Perform all other assigned duties, including managing the main conference room calendar and scheduling building maintenance.

Requirements

• High School Diploma or GED required.
• Minimum of two to five years of relevant administrative or office experience.
• Proficiency in Microsoft Word, Outlook, and Excel; PowerPoint knowledge is a plus.
• Strong organizational and analytical skills with excellent attention to detail.
• Ability to handle priorities under pressure.
• Excellent verbal and written interpersonal communication skills.
• Must interact well with co-workers and represent the company professionally.
• Maintain regular attendance and punctuality.
• Follow directions from a supervisor, understand and follow work rules and procedures, and accept constructive feedback.
• Must possess a professional attitude and appearance.
• Team player with good judgment and decision-making abilities.
• Valid Driver’s License required.
• Minimum 2 years of administrative support experience preferred.
• Ability to work effectively under pressure and handle multiple priorities.

Physical & Office/Site Presence Requirements:

This is primarily a sedentary office position which requires the ability to occasionally bend, stoop, reach, lift, move and carry office supplies weighing 25 pounds or less. Finger dexterity is required to operate computer keyboard, calculator and telephone equipment.

#LI-ST, #LI-Onsite

General Overview of Compensation & Benefits:

We reasonably expect the base compensation offered for this position to range from an hourly rate of $20.37 - $30, subject to adjustment based on business-related factors such as employee qualifications, geographic pay differentials (e.g., cost of labor/living, etc.), and operational considerations. This position may be eligible for bonuses. This position may be eligible for commissions. This position will be eligible for the described benefits listed in the above section in accordance with Company Policy.

Life at Lennar

At Lennar, we are committed to fostering a supportive and enriching environment for our Associates, offering a comprehensive array of benefits designed to enhance their well-being and professional growth.

Our Associates have access to robust health insurance plans, including Medical, Dental, and Vision coverage, ensuring their health needs are well taken care of. Our 401(k) Retirement Plan, complete with a $1 for $1 Company Match up to 5%, helps secure their financial future, while Paid Parental Leave and an Associate Assistance Plan provide essential support during life's critical moments.

To further support our Associates, we provide an Education Assistance Program and up to $30,000 in Adoption Assistance, underscoring our commitment to their diverse needs and aspirations. From the moment of hire, they can enjoy up to three weeks of vacation annually, alongside generous Holiday, Sick Leave, and Personal Day policies.

Additionally, we offer a New Hire Referral Bonus Program, significant Home Purchase Discounts, and unique opportunities such as the Everyone's Included Day. At Lennar, we believe in investing in our Associates, empowering them to thrive both personally and professionally. Lennar Associates will have access to these benefits as outlined by Lennars policies and applicable plan terms. Visit Lennartotalrewards.com to view our suite of benefits.

We’re Always Looking Ahead

Want to work in an innovative environment that empowers you to explore your passions? At Lennar, we promote asking questions and working together to solve complex problems. It’s how we’ve become a leader in the homebuilding industry and why our Associates love working here. If you’re interested in helping people find their future homes and, in doing so, build a better future for themselves, then Lennar is the place for you.

Work Where Everyone’s Included

We’re committed to building and sustaining an inclusive culture where everyone has a seat at the table, and we’re all on a first-name basis. This inclusive culture influences our hiring practices, the communities we serve and how we build better career experiences for all our Associates. It’s why we created our Everyone's Included Advisory Council, and we’d love for you to be a part of our shared journey.