Executive Assistant to CEO

Corps Team; Charlotte (NC); On-site; USD 95,000 - 130,000; Full time

Benefits offered by this job

Competitive Compensation

Generous Health Benefits

401K Match

HSA Contribution

Charitable Match

Cell Phone Reimbursement

Values-aligned Team

Team Offsites

Shareholder Summits

Job summary

Corps Team in Charlotte, NC is seeking an Executive Assistant to the CEO for a full-time, onsite role. The assistant will manage a fast‑paced schedule, draft and review correspondence, and coordinate high‑level events, including board meetings and shareholder summits.

Based in Charlotte, the role requires exceptional organization, discretion, and availability for evenings/weekends as needed. This role demands proactive problem solving, real-time note-taking, and strong technology proficiency

Qualifications

• Bachelor's Degree preferred, but not required.
• 4+ years of Executive Assistant experience or equivalent high-responsibility support role.
• Available on evenings and weekends as needed, given the CEO's travel and meeting schedule.

Responsibilities

• Maintain a high level of availability and responsiveness for a fast-moving executive, including evenings and weekends.
• Manage high-volume, shifting scheduling for the CEO: calendar, appointments, meetings, calls, off-sites, board commitments.
• Serve as the primary point of contact for internal and external stakeholders, relaying messages with professionalism and discretion.
• Handle incoming correspondence, emails, and phone calls, prioritizing and responding as necessary.
• Capture follow-ups, commitments, and action items during meetings and ensure they are project-managed through to completion.
• Prepare meeting agendas, materials, presentations, and summaries with accuracy and real-time note-taking.
• Assist in drafting, formatting, and proofreading correspondence, reports, and other documents.
• Support event coordination and special projects: plan and execute events such as board meetings, team retreats, and the annual Shareholder Summit; coordinate travel and preparation for company-wide meetings.

Skills

Executive support

Time management

Communication

Discretion

Stakeholder management

Technology proficiency

Education

Bachelor's Degree

Tools

Microsoft Office

Google Suite

Job description

Our client, a holding company located in Charlotte (SouthPark), NC is hiring an Executive Assistant to the CEO. This is a full-time, direct hire opportunity working fully onsite.

ABOUT THE ROLE

The Executive Assistant has a humble servant heart and takes pride in serving as a true assistant to the CEO, consistently responsive and reliable, and handling everything in the executive's personal and professional life. As a highly trusted assistant with strong executive presence, you'll manage complex stakeholders, anticipate needs, and bring order to a constantly changing and fast‑paced schedule. You are intensely detail‑oriented, proactively solve problems, and take pleasure in executing tasks efficiently, even on unpredictable, fast‑moving days. This role is not for everyone. The CEO moves fast and, in his own words, never shuts off.

RESPONSIBILITIES

• Maintain a high level of availability and responsiveness in support of a fast‑moving executive, including evenings and weekends as the CEO travels, takes meetings, and works across time zones.
• Manage high‑volume, constantly shifting scheduling requests for the CEO: calendar management, appointments, meetings, calls, off‑sites, board commitments.
• Serve as the primary point of contact for internal and external stakeholders, relaying messages and inquiries with professionalism and discretion.
• Handle incoming correspondence, emails, and phone calls, prioritizing and responding as necessary.
• Capture follow‑ups, commitments, and action items during meetings and ensure they are project‑managed through to completion.
• Prepare meeting agendas, materials, presentations, and summaries with accuracy and real‑time note‑taking.
• Assist in drafting, formatting, and proofreading correspondence, reports, and other documents.
• Support event coordination and special projects: plan and execute events such as board meetings, team retreats, and the annual Shareholder Summit; coordinate travel, scheduling, and preparation for company‑wide meetings and gatherings; run key company initiatives, cross‑team coordination, investor updates, and portfolio‑company needs.
• Provide personal support across the full scope of the CEO's life: personal tasks, appointments, meetings, errands; coordinate personal and family travel and overall logistics (flights, ground transportation, restaurant bookings); order and coordinate meals; manage home and household needs (vendors, repairs, deliveries, scheduling); handle real‑estate needs; manage returns, purchases, online orders, and general life administration; support family needs and logistics as they arise; coordinate bills and correspondence with the CEO's family office, tax advisors, and other partners.

REQUIREMENTS

• Bachelor's Degree preferred, but not required.
• 4+ years of Executive Assistant experience or equivalent high‑responsibility support role.
• Hungry, gritty, driven, and fully committed, with the stamina and mindset to match a CEO who never shuts off.
• Available on evenings and weekends as needed, given the CEO's travel and meeting schedule.
• Expert‑level proficiency in technology and systems, including Microsoft Suite (Word, Excel, Outlook), Google Suite, email management, spreadsheets, and general business systems and tools.
• Based in Charlotte, NC.
• 25–35% travel: ability and willingness to travel with the CEO, including occasional weekends, for meetings, company visits, board meetings, and events.
• Radically obsessed with being organized and thrives at crossing off a 'to‑do' list.
• Excellent verbal and written communication skills.
• Strong time management capabilities.
• Thrives in a fast‑paced, ever‑changing, high‑growth environment.
• Enthusiastic to be a part of a growing and scaling organization.
• Ability to be flexible, adaptable, and quickly change priorities based on business needs.
• Strategic thinker, decision maker, and doer.

BENEFITS

• Competitive Compensation
• Generous Health Benefits
• 401K Match
• HSA Contribution
• Charitable Match
• Cell Phone Reimbursement
• Values‑aligned Team
• Team Offsites
• Shareholder Summits