Administrative Assistant

AAATX AAA Texas LLC; Coppell (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health coverage

401(K) with company match

Tuition assistance

Floating holidays and PTO

Parental leave

Wellness programs

Employee discounts

Job summary

Auto Club Enterprises, a part of AAA, is seeking an Administrative Assistant to provide clerical support to staff within the department. The role includes preparing reports, handling correspondence, maintaining records, and assisting with bookkeeping tasks.

The position requires 3–5 years of office administration experience and proficiency in MS Office applications. Primary duties are office-based and involve coordinating with staff and external contacts.

Qualifications

• High School diploma or GED and 3–5 years of office administration experience.

Responsibilities

• Prepare reports, spreadsheets and memos for department staff and management.
• Compose, type and proofread correspondence, reports and forms.
• Balance cash drawers and post ledgers; resolve overages/shortages.
• Maintain filing systems and update records/databases.
• Answer calls, screen or transfer to appropriate party, take messages.

Skills

MS Office

Verbal communication

Organizational skills

Multitasking

Education

High School GED

Tools

MS Project

Publisher

Job description

Administrative Assistant This position provides a wide variety of clerical and administrative support to staff of assigned department and/or management. Performs secretarial and clerical duties within established guidelines. May answer incoming telephone calls, prepare a variety of correspondence and reports, maintain office supplies, perform file/record maintenance, and make appointments.

Responsibilities

• Administrative duties may include preparing reports, spreadsheets and memos for department staff and/or management
• Composing, typing and proofing correspondence, reports and forms
• Balancing cash drawers
• Posting ledgers
• Resolving overages/shortages
• Managing Accounts Receivables, etc.
• May transcribe notes, as well as prepare and distribute minutes from various meetings
• Answer telephone inquiries and screen or transfer calls to appropriate party
• Take messages as appropriate
• May also respond to routine incoming mail inquiries and receive direct visitors
• Maintain office filing systems
• Update and maintain records which may include databases or other computer records
• May process information of a confidential or technical nature
• Perform administrative duties to support the department and its staff
• Duties may also include issues relating to facilities, employees, Kronos timekeeping, supplies, safety, etc.
• Monitor the operating condition of all office equipment
• May also be responsible for monitoring inventory of office supplies and equipment
• Place supply orders as necessary
• Assist in performing bookkeeping duties, including tracking of payments and invoicing
• May facilitate communication between office staff, field representatives, vendors, or members/customers
• If the Administrative Assistant I is assigned to a member facing business unit, duties may include member service functions such as reception, call handling, etc.

Qualifications

• High School GED 3-5 years Office Administration
• Proficiency in Microsoft Office software products, including Outlook, Word, and Excel required
• Additional computer software skills such MS Project and Publisher desired
• Moderate skill in using general office equipment required
• Moderate verbal, telephone and written communication skills required
• Moderate organizational skills required
• Requires ability to prioritize and multi-task, while maintaining a high level of detail and accuracy
• Additional business unit specific knowledge/skills/competencies requirements may apply

Remarkable benefits

• Health coverage for medical, dental, vision
• 401(K) saving plans with company match AND Pension
• Tuition assistance
• Floating holidays and PTO for community volunteer programs
• Paid parental leave
• Wellness programs
• Employee discounts (membership, insurance, travel, entertainment, services and more!)

Auto Club Enterprises is the largest club within the national AAA federation. We have nearly 17,000 employees in 24 states helping more than 18 million members. The strength of our organization is our employees. Bringing together and supporting different cultures, backgrounds, personalities, and strengths creates a team capable of delivering legendary, lifetime service to our members. When we embrace our diversity - we win. All of Us! With our national brand recognition, long-standing reputation since 1900, and constantly growing membership, we are seeking career-minded, service-driven professionals to join our team. "Through dedicated employees we proudly deliver legendary service and beneficial products that provide members peace of mind and value."

AAA is an Equal Opportunity Employer

Our organization participates in E-Verify

For more than a century, AAA has been synonymous with trust, dependability, quality, and innovation. It's our mission to provide our growing membership with the legendary service we are famous for, and we welcome committed professionals ready to challenge themselves in a dynamic industry. AAA would not exist without the millions of members who give us their loyalty, or our employees whose mission it is to give those members world-class service. What else do we offer? Stability. Growth. Commitment to an exciting future for both you and our members.