Administrative Assistant

emerysapp; Columbia Township (MO); On-site; USD 42,000 - 64,000; Full time

Job summary

Emery Sapp & Sons (ESS) is seeking an Administrative Assistant to support the Health & Safety Department's daily operations. The role emphasizes organized recordkeeping, data entry, report preparation, and maintaining confidential information with discretion.

You will administer the PPE program, coordinate training documentation, and assist leadership with audits, inspections, and routine departmental tasks, ensuring timely and accurate communications across the team.

Qualifications

• High school diploma or equivalent required.
• Minimum 5 years of administrative, office support, or related experience.
• Ability to communicate effectively, confidentially and professionally with management, coworkers, clients, vendors, contractors, and visitors.
• Ability to attend to detail and work in a time-conscious and time-effective manner.

Responsibilities

• Provide administrative support to Health & Safety, including document management.
• Administer Personal Protective Equipment program.
• Develop knowledge of ESS Health & Safety standards, programs, policies, and procedures through departmental training and ongoing education.
• Assist Health & Safety leadership and staff with surveys, evaluations, audits, inspections, and other departmental activities.
• Gather, organize, and maintain data used to monitor Health & Safety metrics, compliance requirements, and departmental goals.
• Coordinate training records, certifications, and documentation to ensure accurate and current employee files.
• Adhere to and actively support ESS Health & Safety policies and practices.
• Prepare reports, spreadsheets, presentations, and correspondence as needed.
• Monitor departmental inboxes and respond to inquiries in a professional and timely manner.
• Maintain both electronic and physical filing systems while ensuring confidentiality of sensitive information.
• Order and maintain office supplies and departmental materials.
• Other duties as assigned

Skills

Detail-oriented

Organized

Professional communication

Discretion with confidential info

Education

High school diploma or equivalent

Job description

Emery Sapp & Sons (ESS) is seeking a detail-oriented and organized Administrative Assistant to support the daily operations of our Health & Safety Department . This role serves as a key administrative resource, responsible for maintaining records, supporting compliance initiatives, coordinating training documentation, and assisting the Health & Safety team with a variety of administrative and operational functions. The ideal candidate is highly organized, able to manage confidential information with discretion, and committed to support ESS's safety- always culture.

Essential Duties & Responsibilities:

• Provide administrative support to the Health & Safety Department , including document management, data entry, report preparation, and recordkeeping.
• Administer Personal Protective Equipment program
• Develop a working knowledge of ESS Health & Safety standards, programs, policies, and procedures through departmental training and ongoing education.
• Assist Health & Safety leadership and staff with surveys, evaluations, audits, inspections, and other departmental activities.
• Gather, organize, and maintain data used to monitor Health & Safety metrics, compliance requirements, and departmental goals.
• Coordinate training records, certifications, and documentation to ensure accurate and current employee files.
• Adhere to and actively support ESS Health & Safety policies and practices.
• Prepare reports, spreadsheets, presentations, and correspondence as needed.
• Monitor departmental inboxes and respond to inquiries in a professional and timely manner.
• Maintain both electronic and physical filing systems while ensuring confidentiality of sensitive information.
• Order and maintain office supplies and departmental materials.
• Other duties as assigned

Qualifications:

• High school diploma or equivalent required.
• Minimum 5 years of administrative, office support, or related experience
• Ability to communicate effectively, confidentially and professionally with management, coworkers, clients, vendors, contractors, and visitors.
• Ability to attend to detail and work in a time-conscious and time-effective manner.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)