Administrative Assistant

EMERY SAPP & SONS; Columbia Township (MO); On-site; USD 45,000 - 60,000; Full time

Job summary

Emery Sapp & Sons (ESS) is seeking a detail-oriented Administrative Assistant to support the Health & Safety Department. You will manage records, coordinate training documentation, and assist with compliance initiatives in a safety-focused environment.

The role requires at least 5 years of administrative experience, the ability to handle confidential information, and strong organizational skills to support ESS's safety-always culture.

Qualifications

• High school diploma or equivalent required.
• Minimum 5 years of administrative/office support experience.
• Ability to communicate confidentially and professionally with management and others.

Responsibilities

• Provide administrative support to the Health & Safety Department, including recordkeeping and reporting.
• Administer Personal Protective Equipment program.
• Develop knowledge of ESS Health & Safety standards, policies, and procedures.
• Assist Health & Safety leadership with surveys, audits, inspections, and related activities.
• Gather and organize data to monitor Health & Safety metrics and goals.
• Coordinate training records and documentation for employee files.
• Maintain confidentiality and adhere to Health & Safety policies.
• Prepare reports, spreadsheets, and correspondence as needed.
• Monitor departmental inboxes and respond professionally.
• Maintain electronic and physical filing systems and order supplies.
• Other duties as assigned.

Skills

Attention to detail

Discretion

Data entry

Communication

Education

High School Diploma or equivalent

Tools

Microsoft Excel

Microsoft Office

SharePoint

Job description

Emery Sapp & Sons (ESS) is seeking a detail-oriented and organized Administrative Assistant to support the daily operations of our Health & Safety Department. This role serves as a key administrative resource, responsible for maintaining records, supporting compliance initiatives, coordinating training documentation, and assisting the Health & Safety team with a variety of administrative and operational functions. The ideal candidate is highly organized, able to manage confidential information with discretion, and committed to support ESS's safety-always culture.Essential Duties & Responsibilities:Provide administrative support to the Health & Safety Department, including document management, data entry, report preparation, and recordkeeping.Administer Personal Protective Equipment programDevelop a working knowledge of ESS Health & Safety standards, programs, policies, and procedures through departmental training and ongoing education.Assist Health & Safety leadership and staff with surveys, evaluations, audits, inspections, and other departmental activities.Gather, organize, and maintain data used to monitor Health & Safety metrics, compliance requirements, and departmental goals.Coordinate training records, certifications, and documentation to ensure accurate and current employee files.Adhere to and actively support ESS Health & Safety policies and practices.Prepare reports, spreadsheets, presentations, and correspondence as needed.Monitor departmental inboxes and respond to inquiries in a professional and timely manner.Maintain both electronic and physical filing systems while ensuring confidentiality of sensitive information.Order and maintain office supplies and departmental materials.Other duties as assignedQualifications:High school diploma or equivalent required.Minimum 5 years of administrative, office support, or related experienceAbility to communicate effectively, confidentially and professionally with management, coworkers, clients, vendors, contractors, and visitors.Ability to attend to detail and work in a time-conscious and time-effective manner.Equal Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThe contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)