Administrative Assistant

Service Corporation International; Colton (CA); On-site; USD 22,000 - 30,000; Full time

Benefits offered by this job

Medical

Dental

Vision

HSAs

FSAs

Life Insurance

STD

LTD

EAP

401(k)

Job summary

Service Corporation International (SCI) in Colton, CA, is seeking an administrative support specialist to assist a funeral home, cemetery, or related facilities. You will schedule meetings, handle travel, prepare reports, and support HR and compliance tasks in a fast-paced environment.

The role requires 3+ years in customer-focused settings, strong computer and typing skills, and the ability to manage confidential information with discretion. A compassionate, team-oriented approach is essential.

Qualifications

• High school diploma or equivalent.
• At least 3 years in a customer-focused, fast-paced professional environment.
• Advanced computer, internet and word processing skills (typing 40-60 wpm).
• Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console.
• Ability to handle confidential and sensitive information with discretion.
• Effective communication skills, both oral and written.
• High level of compassion and integrity.
• Ability to follow instructions and work with minimal supervision.

Responsibilities

• Schedules meetings
• Makes travel arrangements
• Plans events
• Completes management expense reports
• Responds to inquiries in writing or verbally
• Pulls monthly reports
• Enters contract details into information system and maintains related documents
• Orders and checks memorials for accuracy
• Processes license renewals for funeral home and cemetery
• Codes and scans invoices
• Processes accounts payable and other accounting support transactions
• Receives calls and directs them to the appropriate team
• Schedules call-in appointments for Sales
• Files and maintains customer information
• Maintains office and facility supplies and equipment
• Prepares daily schedules
• Administers HR processes including new hire paperwork and background checks
• Maintains SOX compliance and audit processes
• Trains staff on policies and new initiatives
• Maintains a friendly, helpful attitude toward visitors and staff

Skills

Typing 40-60 wpm

Office software proficiency

Customer service

Communication skills

Education

High school diploma

Tools

Office equipment

Word processing

Job description

Our associates celebrate lives. We celebrate our associates. Consider the possibilities of joining a Great Place to Work! Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.

JOB RESPONSIBILITIES

• Schedules meetings
• Makes travel arrangements
• Plans events
• Completes management expense reports
• Responds to inquiries in writing and or verbally
• Pulls monthly reports
• Enters contract details into information system and maintains other related documents
• Orders and checks memorial to ensure accuracy
• Processes annual funeral home and cemetery license renewals
• Codes and scans invoices
• Processes accounts payable and other accounting support transactions
• Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members
• Schedules call-in appointments for Sales
• Files and maintains customer information
• Maintains office and facility supplies as well as fax machines, copiers and network printers
• Prepares daily schedules
• Administers HR processes including new hire paperwork, background checks and bonus processing
• Maintains processes to ensure compliance with policies and procedures including SOX administration and audit
• Trains others on policies, procedures and new company initiatives
• Maintains a friendly attitude offering assistance and guidance to all persons entering the location

MINIMUM REQUIREMENTS

• Education High school diploma or equivalent
• Experience 3 years of experience working in a customer-focused and fast-paced professional environment
• Knowledge, Skills and Abilities Must have advanced computer, internet and word processing (typing minimum of 40-60 wpm) skills
• Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console
• Ability to handle confidential and sensitive information with discretion
• Effective communication skills, both orally and in writing
• High level of compassion and integrity
• Ability to follow instructions and work with minimal supervision

Compensation

Compensation: Salary: $19.00/Hr

Benefits

• Medical
• Dental
• Vision
• Flexible Spending Accounts (health care and dependent care)
• Health Savings Account with Company Contribution
• Sick Leave
• Short-Term Disability
• Long-Term Disability
• Life Insurance
• Voluntary Accidental Death or Dismemberment Insurance
• Dependent Life Insurance
• SCI 401(k) Retirement Savings Plan with Company match
• Employee Assistance Program

Postal Code: 92324 Category (Portal Searching): Administration and Clerical Job Location: US-CA - Colton

Who we are. What we do. We are a company committed to supporting families at difficult times. Nowhere will you find a group of caregivers and teams more passionate about the work they do or more invested in the well-being of the families they serve. The Dignity Memorial name is a symbol of trust and a mark of excellence. As the largest provider of funeral, cemetery and cremation services in North America, we're dedicated to celebrating the life and legacy of every loved one with professionalism, compassion and attention to detail that is second to none. SCI refers to Service Corporation International and its affiliates. Equal Opportunity Employer, M/F/D/V SCI Shared Resources, LLC is committed to an inclusive, barrier-free recruitment and selection process. On request, we will seek to provide appropriate accessibility options to all applicants with disabilities.