Field Operations Support Assistant

Service Corporation International; Corona (CA); Hybrid; USD 30,000 - 34,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Flexible Spending Accounts (healthcare

Health Savings Account with Company Co

Sick Leave

Short-Term Disability

Long-Term Disability

Life Insurance

Voluntary Accidental Death or Dismemb.

Dependent Life Insurance

SCI 401(k) Retirement Savings Plan

Employee Assistance Program

Job summary

Service Corporation International is seeking an organized administrative assistant for our Corona, CA location. You will provide clerical support to funeral homes, cemeteries, and crematories, greeting the public and guiding customers with information and compassionate service.

Key duties include preparing certificates, processing documents and payments, coordinating memorial orders, assisting with obituaries, and maintaining confidentiality.

Qualifications

• High School diploma or equivalent.
• 1-2 years in a clerical or customer service role.
• Experience in a fast-paced professional environment.

Responsibilities

• Greet clients and answer inquiries with courtesy.
• Prepare death certificates, prayer cards and related documents.
• Complete permits and certificates as required.
• Process Veteran’s paperwork and marker monument forms.
• Ensure accurate documentation supporting products and services.
• Prepare and distribute daily schedules and reports.
• Receive payments and process contracts.
• Coordinate ordering of memorials and related items.
• Oversee installation orders with grounds/maintenance teams.
• Assist with obituaries and payroll as needed.
• Greet family members and convey empathy at all times.
• Respond to inquiries via phone, web, and in person.

Skills

Verbal communication

Written communication

Organizational skills

Attention to detail

Compassion & empathy

Confidentiality

Customer service

Education

High School diploma or equivalent

Tools

MS Office Suite

Office equipment (copiers, printers, fax)

Job description

Our associates celebrate lives. We celebrate our associates. Provides administrative and clerical support to a funeral home, cemetery, crematory or a combination of these facilities. Duties include greeting the public and providing general information on services offered in a polite manner with a goal to meet and exceed customer expectations.

JOB RESPONSIBILITIES

• Prepares death certificates, prayer cards and related documents
• Completes required permits and or certificates
• Prepares and processes Veteran’s Paperwork
• Prepares marker monument placement paperwork
• Ensures required documentation to support requested products and services are accurate and complies with state/federal regulations and company rules
• Prepares and distributes daily schedules, reports, and documents
• Receives and processes payments and contracts
• Coordinates the ordering of memorials and related products and the control of storage inventory for vaults and markers
• Orders office supplies
• Oversees the processing of installation orders to grounds and maintenance departments
• Processes accounts payable transactions
• Assists with the preparation of obituaries
• Assists Location Management, Sales, Family Service Counselors and payroll as needed
• Acts as backup to Receptionist
• Greets family members and friends
• Communicates client family’s needs promptly and accurately to the appropriate staff member
• Conveys a sense of concern and empathy with client family members at all times
• Responds to customer inquiries via telephone, internet and in person
• Maintains professional and cooperative relationships with county clerk, medical examiner and physicians

MINIMUM REQUIREMENTS

• High School or equivalent
• 1 - 2 years of experience in an office clerical or customer service capacity required
• Experience working in a customer-focused and fast-paced professional environment required

Knowledge, Skills & Abilities

• Working knowledge of office equipment including computers, calculators, copiers, printers, and fax machines at a level consistent with experience
• MS Office Suite experience preferred
• Basic mathematics skills required
• Good verbal and written communication skills
• Strong organizational skills and detail oriented
• High level of compassion and integrity
• Ability to maintain confidentiality

Compensation: Salary: $22.00/Hr - $25.00/hr

Benefits

• Medical
• Dental
• Vision
• Flexible Spending Accounts (health care and dependent care)
• Health Savings Account with Company Contribution
• Sick Leave
• Short-Term Disability
• Long-Term Disability
• Life Insurance
• Voluntary Accidental Death or Dismemberment Insurance
• Dependent Life Insurance
• SCI 401(k) Retirement Savings Plan with Company match
• Employee Assistance Program

Postal Code: 92625

Category (Portal Searching): Administration and Clerical

Job Location: US-CA - Corona Del Mar

Who we are. What we do. We are a company committed to supporting families at difficult times. Nowhere will you find a group of caregivers and teams more passionate about the work they do or more invested in the well-being of the families they serve. The Dignity Memorial name is a symbol of trust and a mark of excellence. As the largest provider of funeral, cemetery and cremation services in North America, we're dedicated to celebrating the life and legacy of every loved one with professionalism, compassion and attention to detail that is second to none. "SCI" refers to Service Corporation International and its affiliates. Equal Opportunity Employer, M/F/D/V SCI Shared Resources, LLC is committed to an inclusive, barrier-free recruitment and selection process. On request, we will seek to provide appropriate accessibility options to all applicants with disabilities.