Project Coordinator

Socket.dev; Cheyenne (WY); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

401K with employer match up to 5%

Medical, dental, vision insurance

8 paid holidays

3 weeks PTO (sick + vacation)

Career growth opportunities

Job summary

LINX is seeking an Administrative Assistant to support the Operations Manager and Project Managers with time entry, payroll tracking, expense processing, HR onboarding, and procurement coordination on active construction projects. You will also help maintain compliance and licensing records and support safety-meeting and training coordination.

Strong communication, organizational, and time-management skills are essential, along with the ability to manage multiple priorities in a fast-paced

Qualifications

• Two-year degree or equivalent work experience.
• Excellent organizational, written, and verbal communication skills.
• Strong communication and organizational skills in a construction job-site environment.
• Ability to work effectively in a fast-paced environment.
• Comfortable working in a construction job-site/trailer setting.
• Ability to analyze data, identify trends, and make sound recommendations.
• Proficiency in Microsoft Office Suite, with particular strength in Excel for project tracking and reporting.

Responsibilities

• Expense & Payment Processing - Submit expense reports, process per diem and check requests, approve fuel invoices, and manage temp time entry in coordination with corporate payroll.
• Project Coordination & Administration - Support project setup, execution, billing, and tracking; coordinate internal and external meetings; and manage the flow of project information across the team.
• Procurement & Inventory - Order office and job-site supplies, PPE, fuel, ice, and water; track and reorder consumable materials; and receive, log, and transfer materials as needed.
• HR & Onboarding Support - Assist with new hire onboarding, including I-9 collection, enrollment setup, on-site orientations, screenings, and coordination with HR. Process leave requests and maintain time-off tracking.
• Compliance & Safety Coordination - Apply for licenses, process requests and renewals, track expiration dates; coordinate training certifications and organize recurring safety meetings.
• Travel Coordination - Process bookings and track travel arrangements; assist employees with travel-related needs and resolve issues.
• Fleet & Vehicle Support - Track vehicle maintenance reminders and submit vehicle inspection reports.
• General Administrative Support - Reserve training rooms, order food for meetings, draft correspondence, and create labels and signage for installations and job-site use.

Skills

Time management

Communication

Microsoft Office (Excel)

Payroll tracking

On-site coordination

Education

Two-year degree or equivalent work experience

Tools

Excel

Microsoft Office Suite

Job description

Job Summary:

You will support the Operations Manager and Project Managers with administrative tasks to ensure the successful execution of assigned projects. This includes time entry and payroll tracking, expense and travel processing, HR and onboarding support, and general office and procurement coordination. You will also help maintain compliance and licensing records and support safety-meeting and training coordination. Strong communication, organizational, and time-management skills are essential, along with the ability to manage multiple priorities in a fast-paced construction environment.

About LINX:

Join a team that connects people through technology. We design, install, and support commercial network cabling for data centers, multimedia, security, and wireless systems.

In 2003, industry experts founded LINX to create the workplace they wanted—one built on integrity, teamwork, and innovation. These core values drive us daily, shaping a culture where employees grow and take pride in their work.

Headquartered in Denver, CO, with regional offices in Seattle, WA; Salt Lake City, UT; San Antonio, TX; Atlanta, GA; Cheyenne, WY; and Des Moines, IA, we’re growing fast! With AI, remote work, and digital transformation accelerating, now is the time to build your future with LINX.

Essential Duties and Responsibilities

• Expense & Payment Processing- Submit expense reports, process per diem and check requests, approve fuel invoices, and manage temp time entry in coordination with corporate payroll.
• Project Coordination & Administration - Support project setup, execution, billing, and tracking; coordinate internal and external meetings; and manage the flow of project information across the team.
• Procurement & Inventory - Order office and job-site supplies, PPE, fuel, ice, and water; track and reorder consumable materials; and receive, log, and transfer materials as needed.
• HR & Onboarding Support - Assist with new hire onboarding, including I-9 collection, LINX and ADP enrollment setup, on-site orientations, GC screenings, and coordination with corporate HR. Process leave requests and maintain time-off tracking.
• Compliance & Safety Coordination - Apply for city and state licenses, process DCAT requests and renewals, and track expiration dates. Coordinate OSHA training certifications and MSFT Day 2 Safety credentialing, and organize recurring safety meetings.
• Travel Coordination - Process flight, hotel, and Airbnb bookings and track travel arrangements; assist employees with travel-related needs and resolve issues as they arise.
• Fleet & Vehicle Support - Track vehicle maintenance reminders and submit vehicle inspection reports.
• General Administrative Support - Reserve training rooms, order food for meetings and events, draft correspondence, and create labels and signage for installations and job-site use.

Minimum Requirements

• Two-year degree or equivalent work experience
• Excellent organizational, written, and verbal communication skills
• Strong communication and organizational skills in a construction job-site environment
• Ability to work effectively in a fast-paced environment
• Comfortable working in a construction job-site/trailer setting
• Ability to analyze data, identify trends, and make sound recommendations
• Proficiency in Microsoft Office Suite, with particular strength in Excel for project tracking and reporting
• Ability to influence others without direct authority
• Experience coordinating travel and supporting field logistics
• Ability to assist with cost tracking and basic budget updates
• Ability to manage document control and distribute updated files to field teams
• Experience coordinating meetings and maintaining organized project documentation

Preferred Experience

• Basic working knowledge of construction project management
• Familiarity with AIA documentation and Schedule of Values support
• Experience maintaining project records, including submittals, RFIs, and logs

Pay Rate:

$20.00 - $28.00/hr

TEAMLINX offers great benefits including:

• 401K with 50% employer match up to first 5%
• Insurance options including medical plans with Flexible Spending and/or Health Savings Accounts, Disability, Dental and Vision
• 8 Paid Holidays
• 3 weeks Paid Time Off (PTO) combining sick pay and vacation days
• Career growth opportunities

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic under applicable law.